Right-of-Way Inspection Services

Location:	Indiana
Posted:	Mar 20, 2026
Due:	Apr 16, 2026
Agency:	City of Indianapolis and Marion County
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services
Solicitation No:	RFQual-1ABNS-2026-6
Publication URL:	To access bid details, please log in.

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City of Indianapolis and Marion County

Request for Qualifications

Estimated Release

Date

Request for

Qualifications

Reference Number

Request for

Qualifications Title

Agency

Agency Contact

Thursday, March 19, 2026

RFQual-1ABNS-2026-6

DBNS Right-of-Way Inspections Services RFQual

Department of Business and Neighborhood Services

Jacob W. Miller

Tel: (317) 327-2143

Email: jacob.miller@indy.gov

Questions & Answers

Request for

Qualifications

Electronic Submittal

Deadline

• The deadline to submit written questions is 12:00PM local

(Eastern) time on Thursday, April 2, 2026.

o All questions must be submitted in writing to

Jacob.Miller@Indy.Gov.

o There will be no response to questions that are not

submitted in writing by the deadline.

• Written responses, if any, will be provided by City via

addendum posted to: https://www.indy.gov/activity/opportunities-

to-become-a-vendor-for-bns no later than 12:00PM local (Eastern)

time on Friday, April 10, 2026.

• Only questions submitted in writing will be addressed via

addendum. Only responses via addendum shall be considered

official.

• Thursday, April 16, 2026 at 12:00PM noon Local Time

(Eastern)

• Delivery by email only to jacob.miller@indy.gov

• Submissions received after the response deadline will not be

accepted. No exceptions.

Electronic Submissions Only

DBNS Right-of-Way Inspections Services RFQual

RFQual-1ABNS-2026-6

City of Indianapolis Request for Qualifications

DBNS Right-of-Way Inspections Services

Questions pertaining to the Request for Qualifications (RFQ) documents may be directed to Jacob W. Miller, Chief

Financial Officer, by email to jacob.miller@indy.gov, no later than Thursday, April 2, 2026 by 12:00PM Noon Local

Time (Eastern).

NOTE: Any related addenda to this RFQ, including written answers to questions, will be posted

on the DBNS website https://www.indy.gov/activity/opportunities-to-become-a-vendor-for-bns as

well as the Purchasing Division’s official website at www.indy.gov/purch under the appropriate

project heading. Addenda will NOT be sent directly to vendors. Vendors will be responsible for

periodically checking this website for any related addenda up to and including the due date.

Vendors should print out, sign, and return written acknowledgement(s) with their RFQ. Failure to

sign and return the addenda may cause a response to be determined as non- responsive for

review purposes.

The City of Indianapolis and Marion County by and through the Department of Business and Neighborhood

Services is seeking Request for Qualifications (RFQ) submittals in regard to the contents herein. The City is

looking for a qualified consultant to provide technical inspection services.

1. General Information

The Division of Construction and Business Services within the Department of Business and Neighborhood

Services (DBNS) is looking for qualified consultants to provide construction observation/inspection and testing of

excavations and restorations within the public right-of-way for impacts on existing public assets. The primary

function of the consultant firm is to provide construction observation for right-of-way permits to ensure protection and

maintenance of public assets through proper restoration in compliance with standards and specifications. (Please

Note: the transportation infrastructure inspections and testing services outlined within this scope are separate

from those in the Infrastructure Inspections & Testing RFQ. These inspections pertain to work covered under

right-of-way excavation permits for impacts on existing public assets, whereas infrastructure inspections outlined

under the Infrastructure Inspections & Testing RFQ pertain to new infrastructure permitted under street or

driveway permits during development on private parcels.)

Due to the level of technical understanding necessary to conduct construction observation inspections and testing,

the City is seeking partners to provide as-needed construction observation services on the City’s behalf to ensure

proper restoration of excavations within Indianapolis right-of-way.

This is a qualifications-based selection; submission of qualifications does not guarantee selection or award of work. It

serves only as a notice of interest and proposal of potential approaches. Pricing will not be requested as part of the

Statement of Qualifications.

2. Background

Program Background

DBNS is the permitting and inspection authority for projects involving the use, excavation, and occupation of the

public right-of-way in the City of Indianapolis, and utilizes both staff and consultants to complete inspection

processes. The right-of-way team includes approximately thirteen (13) staff members, who are responsible for

DBNS Right-of-Way Inspections Services RFQual

RFQual-1ABNS-2026-6

managing approximately 12,000 permit cases each year. Project compliance analysts review permit applications and

coordinate with City stakeholders to issue permits that impact use of the public right-of-way. Staff inspectors conduct

inspections of projects to determine whether temporary use or closure of the right-of-way is being accomplished in a

manner compliant with safety standards. This RFQ is to explore opportunities to establish a program for construction

observation of impacts to existing infrastructure that are permitted via right-of-way excavation permits (in many ways,

an equivalent to the existing program for construction observation of newly constructed infrastructure). Similar to the

current approach for inspecting new infrastructure (scope described under RFQual-1ABNS-2026-4, DBNS

Infrastructure Inspections and Testing Services RFQual), contracted inspectors would complete construction

observation at the beginning and end of the permit period to ensure that permitted excavations impacting the right-of-

way are completed and restored in accordance with the permitted scope and required specifications. The primary

function of the consultant firm is to provide construction observation for right-of-way permits to ensure protection and

maintenance of public assets through proper restoration.

Upon assignment of a project, consultants are responsible for completing routine inspection and observation of work

impacting the public right-of-way, including confirmation of asset restoration to the appropriate standard, coordinating

with City staff, and providing real-time project updates via electronic communication and DBNS’ case management

system.

Program Objectives

The goal of inspections, and specifically of construction observation, is to ensure that excavations, alterations, and

restorations on existing public assets in the public right-of-way do not result in undue deterioration of public assets

and unnecessary expenditure of taxpayer funds. Construction observation and inspection – along with the resulting

documentation – provide a means of documenting the pre-and post-permitting condition of infrastructure assets and

ensuring that any impacts to public assets are addressed so that Indianapolis residents are ensured public access to

safe and well-maintained public ways.

3. Anticipated Scope of Work

Vendor will be responsible for providing construction observation/inspection and testing services during permitted

excavation and restoration or reconstruction of public right-of-way (including streets and sidewalks). These

services pertain to work covered under right-of-way excavation permits for impacts on existing public assets.

Inspections and testing contracts are considered pass-through contracts, and the consultant is required to

communicate with both the project manager/property owner and DBNS staff. The anticipated scope of work

includes:

• Maintaining a thorough understanding of permitted scope, construction schedule, plans, specifications,

and applicable conditions for all assigned projects, and observing construction for compliance with respect

to listed provisions

• Serving as the subject matter expert on infrastructure installation standards, specifications, and best

practice

• Documenting inspections and, when necessary, testing of infrastructure throughout the course of each

assigned project

The scope of inspection/construction observation and testing includes:

• Means and methods of restoration of public assets within the right of way, including:

o Backfill for temporary restorations

o Sub-grade materials and compaction

o Pavement materials and thickness

• Status of restoration upon completion of work

• Compliance with requirements for erosion and sediment control and pollution prevention practices in

DBNS Right-of-Way Inspections Services RFQual

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accordance with the Construction Stormwater General Permit

Standards, specifications, and testing requirements can be found in City of Indianapolis ordinance (645) and

regulation, including Chapter 200 of the DPW Transportation Section Standards Manual and INDOT Standard

Specifications where applicable.

Responses should specifically address a respondent’s experience with each scope, ways in which the respondent

has performed similar services for other clients in the past, and propose models of work for how such a working

partnership could be structured.

Respondents should indicate the number of active projects they have the capacity to accept at a given time for

the duration of the agreement.

Cost information should be assembled in a separate Cost Proposal document, to be provided to the Department

of Business and Neighborhood Services upon request only after qualification is determined. Any vendor

submission of compensation/costs without the request of the Department will cause your submittal to be rejected.

4. Submission Requirements

All submittals must include the following:

4.1 Cover Letter

▪ Organization name, contact name, address, phone number, and email address. The cover letter

should document the organization’s capacity and intent to proceed without delay if selected for

this work.

4.2 Qualifications Criteria

▪ General Information – Responses to this portion should total no more than five (5) pages.

•

Description of the organization & team.

•

Organizational chart with names and titles.

•

Special certificates and/or licenses held by the organization.

▪ Team Experience and Qualifications – Responses to this portion should total no more than five (5)

pages.

•

Detail each team member’s role on this project.

•

Inspection teams must be supervised by a licensed professional engineer.

•

Inspectors must be qualified by educational degree and/or certification to inspect

transportation infrastructure.

• To be qualified for inspection of transportation infrastructure, inspectors

must have a construction observation certification or an engineering

degree and an INDOT Certified Technician qualification.

• Pre-approved certifications that meet the construction observation

certification requirement include Certified Public Infrastructure Inspector

credentials through the American Public Works Association or the

Construction Observation Course through Indiana Water Environment

Association; equivalents approved by the City in writing will also qualify

•

Inspectors with Certified Erosion, Sediment and Stormwater Inspector (CESSWI)

credentials from EnviroCert International, Inc. (or similar) are preferred. Firms must

have 1-3 years’ experience providing services similar to those detailed in this RFQ.

•

Firms must have the capacity to absorb a caseload of at least 50 active projects

simultaneously.

•

Office and staff local to the Central Indiana region is required

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4.3 Relevant Organizational Experience

▪ An outline of experience in performing similar services as described in the Anticipated Scope of

Work. Responses to this portion should total no more than five (5) pages.

• The outline should include examples that demonstrate the firm’s relevant experience

and qualifications.

▪ Provide the firm’s proposed approach to the Anticipated Scope of Work, as described in Section

3, including but not limited to the staffing structure (traditional third-party vendor engagement, on-

site staff augmentation, etc.,), and the number of staff available to achieve the scope. Responses

to this section should total no more than five (5) pages.

• Proposals may include multiple options for approach. If selected to proceed to the

interview stage of the procurement process, firms will be expected to provide cost

estimates for all proposed staffing structures.

▪ Three (3) business references; preference will be given to references where similarly requested

services were performed. Do not include references that are currently employed by City.

References should be formatted as follows:

• Name:

• Title:

• Address:

• Phone Number:

• Email Address:

• Brief description of the services performed:

▪ If applicable, please provide a list of lawsuits that your company has been a party to as related to

the types of services provided in this RFQ. For each lawsuit, please provide a brief description of

the facts at issue as well as the resulting outcome.

4.4 MBE/WBE/VBE/DOBE (“XBE”) participation form or waiver

It is the policy of the City that Minority Business Enterprises (MBEs), Women Business Enterprises

(WBEs), Veteran Business Enterprises (VBEs), and Disability-Owned Business Enterprises (DOBEs)

shall have the maximum feasible opportunity to participate in the performance of

contracts. Consequently, the City, through Article IV, Section 202-401 of the revised municipal code &

The Consolidated City of Indianapolis and Marion County MBE/WBE/VBE/DOBE Business Utilization

Plan in Indianapolis, has established MBE participation goals of 15%, WBE participation goals of 8%,

VBE participation goals of 3%, and DOBE participation goals of 1% for its dollars spent on public

works, goods, and services.

In order to help accomplish this goal, the City is requesting that you include with your submittal

information regarding your status as an MBE, WBE, VBE, or DOBE. Additionally, please include

contact information for any MBE, WBE, VBE, or DOBE owned Vendors directly participating in your

business operations. The City also requests contact information for any MBE, WBE, VBE, or DOBE

sub-contractors that you might use in the course of doing business with the City. Some examples of

this kind of service include, but are not limited to: office suppliers, courier services, shipping services,

etc. These services can occur at the local, state, or national level. Please include an estimated

percentage or dollar amount that you anticipate using.

Be advised that the information provided on MBE/WBE/VBE/DOBE participation will be included as

part of the review process. Accordingly, it is imperative that you do everything possible to obtain the

information above and supply it as part of the submittal.

DBNS Right-of-Way Inspections Services RFQual

RFQual-1ABNS-2026-6

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Right-of-Way Inspection Services

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See also