26-063 Circuit Court Temporary Data Entry Labor

Location:	Missouri
Posted:	Mar 20, 2026
Due:	Apr 6, 2026
Agency:	St. Charles County
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	26-063
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 26-063

For

Circuit Court Temporary Data Entry Labor

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for Temporary Data Entry workers at the Circuit Clerk’s office.

The vendor must guarantee the quoted prices for a period of one year. The County, with the

consent of the vendor, shall have the option for two (2) one-year extensions under the same terms

and conditions. The county reserves the right to terminate the contract for any violation, by the

successful bidder, of any term or condition of the contract by giving thirty (30) days written notice

stating the reasons therefore and giving the party time to remedy any deficiencies. All bid prices

submitted must be guaranteed for ninety (90) days.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope

plainly marked with the title, date and time of the bid opening in the lower left corner of the

envelope.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street

Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 04/06/26 at 10:00 AM, in Room 115 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

Bid results may be obtained by going to our St Charles County Government website at

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select bid

and click on “related documents”. No phone calls please. The time it takes for final bid results

to be made public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

All questions or clarifications concerning this Request for Bid must be submitted in writing via E-

mail (preferred), mail or fax to:

Lenore Faulkner

Finance Department, St. Charles County Government

201 North Second St

St. Charles, Missouri 63301

Fax: (636) 949-7589

lefaulkner@sccmo.org

Inquiries concerning the specifications should be made to:

Cheryl Crowder

Circuit Clerk

11th Judicial Circuit Court

300 North Second Street, Suite 217

St. Charles, Missouri 63301

636-949-3097

Cheryl.Crowder@courts.mo.gov

CCrowder@sccmo.org

 The bid number and title shall be referenced on all correspondence.

 All questions must be received no later than 3:00 PM on 3/27/26. Any question received after

this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx . Check this website frequently for updates and any

addendum that are issued.

26-063 Circuit Court Temporary Data Entry Labor

Page 2 of 12

Office of The Circuit Clerk

Proposal Response from (please complete)

Name of Company or individual

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING.

Representative shall include, but not be limited to, all elected and appointed officials, and

employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

 County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in the

bid so states and if all items solicited are included in the bid.

 All bids will be considered final. No additions, deletions, corrections, or adjustments will be

accepted after the time of bid opening.

 Vendors are required to clearly identify any deviations from the specifications in this document.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales

made to St. Charles County and must be excluded.

 The Service Contract, attached as Exhibit A, shall be executed between the County and the

Vendor with the award of this bid. It will be effective for the approximate twelve (12) month

period from the date of the notice of award.

 The County, with the consent of the vendor, shall have the option to renew said contract for two

(2) additional twelve (12) month periods at the same specifications and terms and conditions of

any contract that may be derived from this request for proposal.

 The electronic version of this bid/RFP is available upon request. The document was entered

into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version. Therefore,

respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office

governs in the event of a discrepancy between the information contained in or on the electronic

version and that which is on the hard copy.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and so marked.

 An authorized officer of the company submitting the bid must sign all bids, in blue ink.

 All prices and notations must be in blue ink or typewritten on the attached form. Mistakes must

be crossed out, corrections typed adjacent and must be initialed in blue ink by the person

signing the bid.

 St. Charles County will not award any bid to an individual or business having any outstanding

amounts due from a prior Contract or business relationship with the County or who owes any

amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

 Sealed proposals received after the designated time of the receipt of the sealed proposals will

26-063 Circuit Court Temporary Data Entry Labor

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Office of The Circuit Clerk

Proposal Response from (please complete)

Name of Company or individual

be considered as “No Bid” and “Void” and will not be opened.

 The successful bidder is specifically denied the right of using in any form or medium the names

of St. Charles County or any other public agency within St. Charles County Government for

public advertising unless express written permission is granted.

 All bidders must possess the necessary and appropriate business and/or professional licenses

in their field.

 The County will make its award to the lowest responsive, responsible bidder unless additional

criteria is established herein. When payments are to be made to the County, the County will award

based on payments unless these documents establish additional criteria. As used for this award,

“responsive” shall mean a bid that conforms in all respects with the terms and conditions of the

County’s requirements. As used for this award, “responsible” shall mean that the bidder has the

capability in all respects to perform fully the contract requirements, and the integrity and reliability

which will assure good faith performance.

Insurance

Worker's Compensation and Employer's Liability: Statutory WC limits as required by the

Statutes of the State of Missouri (or a qualified self-insurer) and Employers Liability in an

amount of no less than $1.0 million.

Automobile, General Liability and Property Damage: The Contractor shall maintain the

following minimum amounts of automobile, general liability, and property damage insurance

coverage during the life of the contract:

$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for

automobile and general liability coverage; and property damage coverage of at least $1,000,000.

A Combined Single Limit Policy in the amount of $3,000,000 is an acceptable alternative.

Automobile coverage must include non-owned vehicles.

The Automobile & General Liabilities policies shall be endorsed to include the County as an

additional insured including the following language: Nothing in this endorsement shall serve to

operate as a waiver of the County’s Sovereign Immunity or broaden the liability of the County beyond

the provisions of Sections 537.600 to 537.610 of the Revised Statutes of Missouri. Vendor shall

provide for 30 days advance written notice of any material change. A Waiver of Subrogation in

favor of the County shall be endorsed on each of the policies. The required insurance shall be

primary insurance with respect to any other insurance or self-insurance programs maintained by

the County.

A Certificate of Insurance evidencing the above coverage(s) together with a copy of the required

endorsements shall be provided to the County prior to the commencement of any work.

It shall be the contractor's responsibility to keep the respective insurance policies and

coverages of any sub-contractor current and in force for the life of the contract.

26-063 Circuit Court Temporary Data Entry Labor

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Office of The Circuit Clerk

Proposal Response from (please complete)

Name of Company or individual

Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not

less than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided by

the Contract. Coverage to be written on a claims-made basis.

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St.

Charles County to a business entity, the business entity shall, by sworn affidavit and provision of

documentation**, affirm its enrollment and participation in a federal work authorization program (E-

Verify) with respect to the employees working in connection with the contracted services. Every

such business entity shall sign an affidavit affirming that it does not knowingly employ any person

who is an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and

shall verify the employment eligibility of every employee in the employer’s hire whose employment

commences after the employer enrolls in a federal work authorization program. The employer shall

retain a copy of the dated verification report received from the federal government. Any business

entity that participates in such program shall have an affirmative defense that such business entity

has not violated subsection 1 of this section. [RSMO 285.530 (4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit in included in this bid request. Vendors may

choose to send the required documentation using one of the following options:

 Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:

Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to

responding to any solicitations; OR

 Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation

response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will

remain current for one year from the date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the

E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the

Department of Homeland Security - Verification Division

The online address to enroll in the E-verify program is:

https://everify.uscis.gov/account/enroll

26-063 Circuit Court Temporary Data Entry Labor

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Office of The Circuit Clerk

Proposal Response from (please complete)

Name of Company or individual

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	26-063
Bid Title:	26-063 Circuit Court Temporary Data Entry Labor
Category:	SCCMO Services/non-professional, non-consulting
Status:	Open