Microgrid O&M and PM Services

Location:	New Mexico
Posted:	Jul 9, 2026
Due:	Jul 16, 2026
Agency:	Santa Fe Community College
Type of Government:	State & Local
Category:	Q - Medical Services
Solicitation No:	RFP P09-26
Publication URL:	To access bid details, please log in.

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Request for Proposals

for

RFP P09-26

Microgrid O&M and PM Services

Issued: June 11, 2026

Deadline for Submission: July 13, 2026 @ 2:00PM MDT

(Non -Mandatory) Pre-Proposal Meeting:

N/A

RFP Administrator Contact Information:

Name: John Apodaca

Title: Director of Procurement

Telephone: 505-428-1230

E-mail: john.apodaca1@sfcc.edu

Santa Fe Community College (Owner) invites you (“Offeror”) to submit an offer for material(s)

and/or services as set forth in this Request for Proposals (RFP). Please read carefully the

instructions, specifications, and SFCC Standard Terms and Conditions, because failure to comply

therewith may result in an offer being classified as unresponsive, disqualified or negatively

evaluated. Proposals must be submitted no later than the proposal deadline date of July 13, 2026

@ 2:00PM MDT. New Mexico civil and criminal law prohibits bribes, gratuities and kickbacks.

APPLICABLE NIGP COMMODITY CODES: 910, 936, 941

Table of Contents

Section I.

Section II.

Section III.

Section IV.

Section V.

Section VI.

Exhibit A -

Exhibit B -

Exhibit C -

Exhibit D -

Exhibit E -

Exhibit F -

Exhibit G -

Exhibit H -

Scope of Work and Other Information

Organization of Proposal

Sequence of Events

Evaluation Criteria

Additional Instructions to Offerors

Standard Terms and Conditions

Authorized Signature Page

Small and Small Disadvantaged Business Certification

Conflict of Interest and Debarment/Suspension Certification Form

Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions (April 1991)

Campaign Contribution Disclosure Form

Insurance Requirements

Preference Certification

Total Cost Response Form

RFP P09-26

Microgrid OM and PM Sevices

Santa Fe Community College invites qualified providers to submit a proposal for the proposed

scope of work for evaluation by SFCC and possible award if approved. For purposes of

identification and clarity within this RFP, the term “COLLEGE” shall refer to Santa Fe

Community College (SFCC), and the term “OFFEROR” shall refer to the RFP respondents.

Proposals must be submitted via email to john.apodaca1@sfcc.edu no later than the proposal

deadline date of July 13, 2026 @ 2:00PM MDT.

BACKGROUND INFORMATION:

Since 1983, Santa Fe Community SFCC has served as the gateway to success for individuals

and the community. SFCC provides affordable, high-quality educational programs that serve

the social, cultural, technological, and economic needs of Santa Fe’s diverse community.

More than 15,000 students are served each year in its credit, noncredit and adult basic

education programs. Offering more than 100 degree and certificate programs, SFCC caters to

the academic, career and personal enrichment needs of local residents, businesses, government

and public service organizations. SFCC currently employs 380 full-time and more than 350

part-time workers.

SFCC’s Mission and Goals: SFCC is a learning community. The mission of the college is to

“empower students and strengthen community”. As a public institution, SFCC offers a wide

variety of educational programs and services to meet the needs of a diverse student population

and the community as a whole. SFCC contributes to the economic, technological and cultural

development of the region by providing quality academic, career and personal-enrichment

programs

SUBMISSION:

Proposals and all related documents shall be submitted via email to the RFP administrator

at john.apodaca1@sfcc.edu The subject line shall be labeled:

PROPOSAL SUBMITTAL - COMPANY NAME – SFCC RFP 09-26

All documents must be received prior to the deadline date and time. In addition, the offeror

shall contact the RFP Administrator by email or phone to confirm receipt of all submitted

documents prior to the deadline. Proposals that are not sent and labeled correctly, or that

cannot be accessed or opened, may not be considered.

CANCELLATION:

SFCC reserves the right to cancel without penalty, this RFP, the resultant contract/purchase

order, or any portion thereof for convenience, unsatisfactory performance, or unavailability of

funds.

AWARD:

SFCC reserves the right to make multiple awards to primary, secondary or more sources or to

otherwise split the award of the items, projects and/or sections of this proposal.

REQUIREMENTS: For the purposes of the requirements stated in this RFP “must” and “shall”

indicate that the requirement is mandatory, subject to provisions of this RFP; and “should”,

“could” and “may” indicate that the requirement is discretionary.

NOTICE: The Offerors are put on notice that from the date of issue of the RFP through any award

notification and fully executed Agreement: Only the RFP Administrator or Chief Procurement

Officer is authorized by SFCC to amend or waive the requirements of the RFP pursuant to the

terms of this RFP.

A. Offerors should not contact any of the staff at SFCC, (except for the RFP

Administrator) regarding this RFP, unless instructed to in writing by the RFP

Administrator.

B. Under no circumstances shall the Offeror rely upon any information or

instructions from the RFP Administrator, SFCC employees or their agents unless

the information or instructions is provided in writing by the RFP Administrator

in the form of an addendum; and

C. SFCC, their employees, nor their agents shall be responsible for any information

or instructions provided to the Offeror, with the exception of information or

instructions provided in an addendum by the RFP Administrator.

OFFEROR TO REVIEW: The Offeror must carefully review this RFP and ensure that the

Offeror has no reason to believe that there are any uncertainties, inconsistencies, errors, omissions,

or ambiguities in any part of this RFP. Each Offeror is responsible for conducting its own

investigations and due diligence necessary for the preparation of its Proposal.

A. Offeror to Notify. If the Offeror discovers any uncertainty, inconsistency, error,

omission or ambiguity in this RFP, the Offeror must notify the RFP Administrator

in writing prior to submitting the Offeror’s Proposal.

B. Offerors shall not Claim after submission of a Proposal that there was any

misunderstanding or that any of the conditions set out in the RFP were unclear;

or hold any staff of SFCC liable for any uncertainty, inconsistency, error,

omission, or ambiguity in any part of this RFP.

SECTION I. PROJECT OVERVIEW, SCOPE OF WORK, AND OTHER INFORMATION

Project Overview:

The SFCC microgrid controls the on-site generator, renewable resource (PV) and an energy

storage system for the campus.

The SFCC Microgrid Has Four Distinct Purposes:

1. Utility and operations cost savings

2. Resiliency from power interruptions and outages

3. Islanding from the utility grid

4. Student Education

Overview of Microgrid Functionality on the SFCC Campus: The SFCC microgrid project

includes changes to the campus grid, electrical infrastructure additions, a natural gas engine, and

a battery energy storage system (BESS). SFCC already has a 1.5 MW solar PV system, that has

been integrated as part of the microgrid. Prior to this integration, when power to SFCC was

interrupted, the solar PV system was disconnected from the campus for protection purposes, and

SFCC could not use it for backup power. One of the major benefits to SFCC of wrapping the PV

system into a microgrid is to leverage SFCC’s existing investment in the array to provide

resilience.

SFCC microgrid is controlled by Siemens Microgrid Control (MGC) system. This software

control system is operated at utilities and microgrids throughout the world.

Features of how MGC controls the SFCC microgrid:

1. Islanding from the grid. The MGC monitors the utility meter at all times and

continuously monitors all the components of the microgrid.

2. MGC continuously monitors the campus electrical load and maintains a balance

between supply and load. MGC continuously determines how much power is needed

from the utility.

3. SFCC will be able to select from various modes of operation, to set priorities between

minimizing cost, greenhouse emissions, or priorities based on research.

1. Scope of Work

1.1. SFCC is seeking an Operations and Maintenance service program that includes

Operation & Maintenance, Preventive Maintenance (PM), Remote Monitoring Services,

and Engineering Support to address the overall Microgrid system for a term of 5 years

with the option to renew prior to the end of the term. These services shall include all of

the following Microgrid assets:

1.1.1. 1000 kW Battery Energy Storage System (BESS)

1.1.2. Microgrid Controller.

1.1.3. Electrical Balance of Plant (eBoP) including Switchgear

1.1.4. 1000 kW Natural Gas Generator

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Proposal	Title	Opening Date	Award information
RFP P09-26 Addendum 1 Addendum 2	Microgrid O&M and PM Services	July 16, 2026 @ 2:00PM MDT

Microgrid O&M and PM Services

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See also