5736 - Fire Extinguisher Service

October 2, 2026
REQUEST FOR QUOTES
TO FURNISH
FIRE EXTINGUISHER SERVICE
FOR
THE CITY OF REDDING, CALIFORNIA
(Quotation #5736)
In accordance with the provisions of the Municipal Code of the City of Redding, quotations must
be submitted to the Purchasing Office, 3rd Floor of City Hall, 777 Cypress Avenue, Redding,
California 96001, prior to 2:00 P.M. PT, Tuesday, October 27, 2026, to fire extinguisher service
per specifications, contractor's responsibilities, insurance requirements, terms, and conditions.
QUOTES RECEIVED AFTER THIS TIME AND DATE WILL NOT BE ACCEPTED OR
CONSIDERED.
The cut-off date and time for receiving questions regarding this bid is 5:00 P.M. PT, on
Tuesday, October 13, 2026. All inquiries must be made in writing and may be submitted to the
email address shown below.
All quotes must be submitted on standard quotation forms provided by the City of Redding.
Quotations may be sent via:
* Overnight Delivery
* U.S. Mail / Hand Delivered to address listed in this cover page.
* Email: quotes@cityofredding.gov
The said quotations will be opened at 2:00 P.M. PT, on Tuesday, October 27, 2026, in the
Purchasing Office, 3rd Floor, 777 Cypress Avenue, Redding, California.
The City of Redding reserves the right to reject any or all quotes, in part or in their entirety. In
addition, the City will award any resulting purchase order in a manner consistent with the City
Purchasing Ordinance.
CITY OF REDDING
Jennifer Antunes
Jennifer Antunes, Buyer
jantunes@cityofredding.gov

NOTE
If a potential bidder/proposer received this solicitation document through
some means other than surface mail from the City of Redding (such as from the
City of Redding Internet web site, or from another prospective bidder/proposer), it
is the responsibility of the potential bidder/proposer to advise the assigned City of
Redding Purchasing contact of its intention to submit a bid/proposal so that any
addenda or other correspondence related to this solicitation will be sent to the
potential bidder/proposer. When contacting the Purchasing Division, the
bidder/proposer shall provide the solicitation number located on the cover page of
this document. Transmittal of this information must be in writing, by U.S. Mail or
e-mail. Transmittal of this information via telephone is not acceptable.
Please submit quote as directed in the quotation package. Forward to:
City of Redding
Purchasing Division, 3rd Floor
777 Cypress Avenue
Redding, CA 96001
Quotes must be received by the Purchasing Office prior to 2:00 P.M. PT on the date
indicated below. Mailing envelope is to be clearly marked with the following notation:
"RFQ #5736; opening at
2:00 P.M. PT, on Tuesday, October 27, 2026,"
Note: Signatures must be legible, indicating full first and last name.
The City of Redding
Purchasing Division

CITY OF REDDING
SPECIFICATIONS
TO FURNISH
FIRE EXTINGUISHER SERVICE
( RFQ #5736 )
GENERAL
The City of Redding wishes to establish a contract with a qualified vendor to furnish fire
extinguisher servicing to equipment in City-owned buildings and vehicles. These specifications
are for Portable Fire Extinguisher servicing only. Automatic fire suppression systems, fire hose
inspections/service, etc. are not included in this specification.
All testing shall be in accordance with ANSI/UL77 and ANSI/UL299, and NFPA 10, latest
revision.
Note: A list of City building locations and the fire extinguisher inventory is attached. Bidders
are encouraged to familiarize themselves with the size and scope of this contract and the many
locations it encompasses.
SITE INSPECTION
Due to the number of hours it would take to see all the City facilities (possibly three working days),
a tour will not be scheduled.
However, should you have any questions about the requirements of the specifications or about any
of the locations, please address your questions (in writing) to the buyer listed at the end of this
specification. Any modifications, clarifications or additions to the specification will be
distributed as an Addendum to all Bidders of record.
TERM OF CONTRACT
The initial term of this contract will be for a one-year period, date of award through October 31,
2027. If mutually agreed upon, with all prices (with allowed adjustments as outlined below),
terms, and conditions remaining the same, the contract may be extended for four (4) additional one
(1) year periods, through October 31, 2031.
Prices shall remain firm for the first year. Prices for all services noted on the Cost Proposal
may be changed annually thereafter, in direct proportion to the change in the Consumer Price Index
(CPI) before seasonal adjustment, as reported by the Bureau of Labor Statistics of the U.S.
Department of Labor, West - Size Class B/C Consumer Price Index for all Urban Consumers
(CUURN400SA0), before seasonal adjustment, as reported by the U.S. Department of Labor, index
base period (DECEMBER 1996=100). The base index shall be the August 2026 index (206.210).
Subsequent price changes shall be based on the latest available index compared to the August 2021
index. Changes in prices will be no more frequent than every twelve (12) months if necessary.
During subsequent renewals (if any) prices for products noted on the Cost Proposal may be
RFQ# 5736 - Fire Extinguisher Service Page 1

subject to individual increases/decreases based on current market data*.
Price changes may not take place other than during the renewal period.
* Current market data means vendor may pass through increases/decreases initiated by
suppliers, provided there is documentation to validate the change.
SCOPE OF WORK
Fire extinguisher servicing shall include maintenance, recharging and testing. The Work
contained within these specifications shall not be subcontracted.
All work is to be performed in accordance with the current and revised editions of the National
Fire Protection Association (NFPA) and "servicing" provided as defined in NFPA 10.
Annual Maintenance:
1. Each portable fire extinguisher is to have Maintenance performed in accordance with NFPA
10 at least one (1) time per year during the term of the contract. The maintenance is to be
performed as mutually agreed upon during regular working hours, 8:00 am to 5:00 pm,
Monday through Friday, excluding legal holidays. If during maintenance any extinguishers
are found to require recharging or hydrostatic testing, this service shall be performed at the
rates established by the contract.
2. Charges for maintenance service are to include all necessary labor, and inspection tags.
Six (6) Year Maintenance:
Six (6) year maintenance shall be performed in accordance with NFPA 10. During the
performance of six (6) year maintenance the vendor may utilize dry chemical agent reuse as
outlined in NFPA 10 recovery system, or may recharge fire extinguishers using new chemicals.
All charges for 6-year maintenance including the cost of recharge regardless of which method
used (reuse or recharge) shall be quoted on this line. Additional charges will not be allowed for
recharging. The City will pay one standard fee for 6-year maintenance regardless of size. A
"verification of service" collar shall be required.
Recharging:
1. This service shall be performed in accordance with NFPA 10.
2. Charges are to include all necessary labor and tags.
3. Extinguishers shall be externally inspected, serviced, tested and repaired.
4. Internal maintenance inspection shall occur on all extinguishers prior to being recharged,
or if external inspection indicates the need.
RFQ# 5736 - Fire Extinguisher Service Page 2

5. A service tag conforming to CA State Fire Marshall regulations shall be securely attached
to each fire extinguisher at the time of service.
6. Fire extinguishers shall meet minimum State requirements for type, distance between
extinguishers and area to be covered.
7. Extinguishers shall not require servicing while in storage.
8. Extinguishers shall hold a charge for one (1) year from date of service. If the extinguisher
fails to hold its charge, the Vendor shall recharge the extinguisher, including any repairs
and/or parts necessary, at no cost to the City.
9. Upon notice from the City the Vendor shall, at his own expense, promptly and properly
replace any and all improper work and material that may become apparent within a one-
year period from the date of acceptance by the City.
Vendor shall furnish all repair and replacement parts.
This includes, but is not limited to:
- adapters
- extinguisher agents
- hoses
- lock pins
- nitrogen cylinders
- nozzles
- o-rings
- seals
- valves
Those parts furnished shall be matched to the manufacturer's published requirements.
INVENTORY
A copy of the City's building fire extinguisher inventory is attached. This should be considered
a working document and is subject to change and may be further updated upon Award of Bid.
The City reserves the right to add or delete locations as necessary during the term of the contract.
EXTINGUISHER REMOVAL
Extinguishers removed due to a reduction in need or a change in type shall be immediately turned
over to the City's Building Maintenance Division for future use.
If, for whatever reason, an extinguisher is removed from City premises by the Vendor, the Vendor
shall leave a loaner of the same size and type. Loaner extinguishers supplied to the City shall be
at no charge to the City. Should the City discharge the loaner, the cost of recharging will be paid
by the City.
RFQ# 5736 - Fire Extinguisher Service Page 3

EXTINGUISHER REPLACEMENT
Vendor shall notify the City authorized representative when any unit requires total replacement.
Vendor shall not perform maintenance on any portable fire extinguisher if the cost of such repairs
exceeds 50 percent of the current manufacturer's list price for the same type of unit with identical
capacity.
All new or replacement extinguishers shall be CSFM-approved and shall be new and unused.
Vendor shall indicate new extinguisher costs on the spreadsheet.
NEW FIRE EXTINGUISHERS
Vendor shall install all extinguishers using authorized manufacturers' fixtures (brackets) to
properly affix extinguishers.
The purchase price quoted shall be for a complete fire extinguisher, including bracket, proper
fastening hardware, and labor to install.
City staff may install vehicle extinguishers. Vendor's quoted price shall include brackets
necessary to install fire extinguishers in vehicles.
WORK SCHEDULE AND SCHEDULING
1. Routine maintenance inspections shall be made during regular business hours (Monday
through Friday, 8:00 a.m. to 5:00 p.m.) excluding City holidays.
2. Facility Maintenance personnel shall provide (by email), one month in advance of
scheduled maintenance, an Excel spreadsheet of the fire extinguisher inventory list for the
location(s) requiring servicing for the following month. This list will include a contact
name and phone number for each location.
Vendor shall arrange for inspection/testing of the extinguishers during the month indicated
on the inventory list. Vendor shall document the date/time phone calls are made to City
staff to arrange for inspection. If there is no response after the second voicemail message
has been left, Vendor shall contact Building Maintenance staff to assist in scheduling the
work.
For any site not serviced in the month designated for its regular service, a 20% reduction
will be applied to that site's contracted price upon receipt of invoice, unless the delay has
been pre-approved by the Facility Supervisor.
3. Vendor shall respond within 24 business hours after notification by City personnel for
normal service calls. This includes, but is not limited to, picking up equipment requiring
off-site service. Equipment shall be serviced and returned within 48 business hours after
pick-up.
4. City will notify the Vendor when an extinguisher has been discharged and the Vendor shall
respond within one (1) business day. After an extinguisher is discharged, the extinguisher
RFQ# 5736 - Fire Extinguisher Service Page 4

shall be internally inspected and recharged by the Vendor in compliance with the
manufacturer's authorized recharging procedures. The extinguishing agent shall be
completely discharged, valve assembly removed, O-ring replaced or lubricated, threads
and sealing surfaces cleaned, container emptied and then filled with the proper (free-
flowing) agent, pressurized, sealed, and locked. Recharge date shall be marked on tag.
Recharging of extinguishers at City locations, outside of routine scheduled maintenance,
may have Call Back/Service Charges applied to the invoice. The amount billed, if any,
shall be the price quoted for Call Back/Service Charge as indicated below.
5. A licensed service technician shall be available during regular business hours, Monday
through Friday, 8:00 a.m. to 5:00 p.m. excluding City holidays. In an emergency, Vendor
shall be able to respond within eight (8) hours.
6. Facilities Supervisor may schedule periodic site inspections with the Vendor throughout
the contract period.
VEHICLES
Fleet Maintenance and Fire vehicle extinguishers require internal maintenance (tear down)
examinations and hydrostatic testing every five (5) years.
Fleet Maintenance
The examination and testing of Fleet Maintenance vehicle extinguishers (which are not included
on the building inventory lists) shall be performed on an as-needed basis as requested by the Fleet
Manager, via telephone request.
The successful Vendor shall respond within three (3) working days of the service request.
Fire Department
Examination and testing of Fire Station and Administration vehicle extinguishers (which are not
included on the building inventory lists) shall be performed in January of each year in conjunction
with the examination/testing of the Fire Station building extinguishers at the pre-determined date
and time.
Fire Administration vehicle extinguishers will be available at the Fire Administration Office, 777
Cypress Avenue, Redding, California.
Fire Department staff will make every effort possible to have vehicle extinguishers available for
examination/testing; however, emergency response vehicles may not always be available at the
scheduled time, therefore more than one (1) visit to a station may be necessary. Call back charges
will be allowed should the Vendor be required to schedule additional trips.
FIRE DEPARTMENT EXTINGUISHER VOUCHER PROGRAM
The Fire Department manages a program whereby an individual who uses their own, or company-
RFQ# 5736 - Fire Extinguisher Service Page 5

owned, approved fire extinguisher(s) to extinguish or help control fires that the Redding Fire
Department responds to will have their extinguisher(s) serviced (refilled or recharged) at the City's
expense. The policy only covers extinguishers used to protect property which is not owned or
managed by the owner of the extinguisher(s).
Approved extinguishers that need hydro-testing or major repairs will be repaired or replaced with
used, serviceable extinguishers of like kind, ensuring the replacement extinguisher is safe and in
good working condition.
Fire personnel will issue one (1) voucher to each extinguisher owner. The information on the
voucher includes date, incident number, name, address, and phone number of the extinguisher
owner, the type and size of the extinguisher, serial number(s), the Fire Captain's name, and the
name of the contracted Vendor for extinguisher service.
The Fire Captain will explain the program to the extinguisher owner(s), inform them of the
Vendor's location and give the extinguisher owner(s) the voucher(s). The owner(s) of the
extinguisher(s) will take the extinguisher(s) and the voucher(s) to the contracted Vendor's location
to have the extinguisher(s) serviced, repaired or replaced.
Vendor shall submit invoices, along with the voucher(s), for payment directly to:
Redding Fire Department
P.O. Box 496071
Redding, CA 96049-6071
TRAINING
Vendor shall provide training to City employees on proper use of portable fire extinguishers when
requested by individual departments.
Please provide cost of training on proposal form.
COMPLIANCE WITH LAWS AND CODE REQUIREMENTS
Fire extinguisher maintenance service shall meet all National Fire Protection Agency (NFPA) 10,
Occupational Safety and Health Administration (OSHA), CA State Fire Marshall (CSFM), CA
Fire Code, CA Code of Regulations, Title 19 standards and any other applicable local, state and
federal laws.
All equipment shall be serviced as directed by NFPA and CSFM regulations. The latest edition
of regulations (or, where applicable, the edition as adopted by the local authority having
jurisdiction) shall apply.
Vendor shall conform to the rules and regulations pertaining to safety established by the California
Division of Industrial Safety. Furnished equipment, materials and services shall comply with all
OSHA standards and regulations, and all applicable governmental laws and orders. Vendor shall
provide proof of compliance, if requested by City.
RFQ# 5736 - Fire Extinguisher Service Page 6

COMPETENCE OF BIDDER
Only established Vendors in the business of providing said services shall be considered. Bidder
shall be able to demonstrate that similar-sized services have been satisfactorily completed and that
Bidder has sufficient equipment and manpower to satisfactorily complete the assigned fire
extinguisher service.
In order to demonstrate that Vendor can properly fulfill all of the services and conditions of these
specifications, the Vendor shall submit with their quote the completed Questionnaire.
LICENSE REQUIREMENT
The City of Redding will not accept a bid from a vendor who is not licensed as noted below:
Both the company and the service technicians working on this contract shall be certified
and licensed by the CA Office of the State Fire Marshall.
A type F license is required to perform any service to the halon fire extinguishers
Vendor shall possess or obtain a City of Redding Business License upon award of
contract.
Vendor shall submit with their bid copies of certifications and licenses of all technicians
performing work under this contract.
RECORDS / REPORTS
Vendor shall maintain legible, current, complete, and accurate records supporting work performed
and invoices rendered:
for a period of three years after completion of work for annual/externals and
for a period of six years after completion of work for annual/internals
Upon request by the City's Facility Maintenance staff, Vendor shall provide a report detailing
services rendered, listed by location.
The Vendor shall use the City-provided inventory list as a working copy and indicate any changes,
additions, deletions, missing units, etc. on the inventory list. The updated version of the Excel
spreadsheet inventory list shall be submitted monthly in an electronic format to Building
Maintenance personnel.
PRICING
1. Vendor must submit pricing on proposal form for cost of all items specified.
2. Charges for maintenance service shall include all labor, inspection tags, supervision, tools,
equipment and transportation necessary to perform servicing.
3. Parts to repair all units shall be excluded from the service pricing and shall be listed
RFQ# 5736 - Fire Extinguisher Service Page 7

individually on each quote or invoice. Repair parts shall be invoiced as the Manufacturer's
Suggested Retail Price (MSRP) less the percentage indicated on the Cost Proposal.
4. Pricing shall include an overall percent discount off list for all parts needed.
INVOICING AND PAYMENT
1. Vendor shall submit statements and invoices monthly. Statement backup shall include a
hard copy of the inventory list (from the Excel spreadsheet) along with the original
customer copy of the Service Receipt/Invoice that was signed when the service was
performed. Invoices shall not be left at the site.
Send monthly statement/spreadsheet/invoices to:
alkimball@cityofredding.gov
Statement shall list:
a. Service receipt/invoice number
b. Invoice amount
c. Total owed for that month
Service Receipt/invoice shall include the following information regarding each fire
extinguisher:
a. Location
b. Date of Service
c. City of Redding contact person
d. Vendor representative name
e. Quantity, Unit Price and Extended Price
f. Separately list hydro-testing / 5-yr tear-down
g. Serial No. of any new fire extinguishers
2. A 20% reduction of the contracted price will be applied to the invoice for any site not
serviced in the month designated for its regular service, unless the delay has been pre-
approved by the Facility Supervisor (as outlined in the section Work Schedule and
Scheduling).
3. Vendor shall provide a certification record for all hydrostatic tests. Record shall include:
a. Date of test
b. Location of extinguisher
c. Serial number (or other identifier of the fire extinguisher that was tested)
d. Name and signature of the technician who conducted the test
4. Invoices for building extinguishers shall be separate from invoices for vehicle
extinguishers.
5. Recharging extinguishers at City locations, outside of routine scheduled maintenance, may
have Call Back/Service Charges applied to the invoice. The amount billed, if any, shall
be the price quoted for Call Back/Service Charge. Invoice shall include information
outlined in Item 1 of this section.
RFQ# 5736 - Fire Extinguisher Service Page 8