Carlsbad High School Scoreboard & Sound System Installation Project

Location:	California
Posted:	Jun 30, 2026
Due:	Aug 5, 2026
Agency:	Carlsbad Unified School District
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Solicitation No:	RFB 2627-04
Publication URL:	To access bid details, please log in.

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REQUEST FOR BID 2627-04

Carlsbad High School Scoreboard & Sound

System Installation Project

RFB Release Date

June 29, 2026

Submission Deadline

August 5, 2026 @ 2:00pm (PST)

TABLE OF CONTENTS

BOOK 1 OF 2 – BID DOCUMENTATION

I. NOTICE INVITING BIDDERS

II. INSTRUCTIONS TO BIDDERS

III. SPECIAL CONDITIONS

IV. PROJECT SPECIFICATIONS

V. EXHIBIT A- Scoreboard Rendering/Watchfire Specifications

VI. EXHIBIT B- Project Plan Set (with Phase 2 Mark-up)

VII. EXHIBIT C- Architect Project Manual

VIII. SAMPLE AGREEMENT (not to be completed at this time)

Attachment A- General Conditions

Attachment B – Performance Bond

Attachment C – Payment Bond

BOOK 2 of 2 – BID SUBMITTAL PACKET

BID SUBMITTAL CHECKLIST

BID FORM

INFORMATION REQUIRED OF BIDDERS

BID BOND

CONTRACTOR FINGERPRINTING REQUIREMENTS

SUBCONTRACTOR FINGERPRINTING REQUIREMENTS

CONTRACTOR’S CERTIFICATE REGARDING WORKERS’ COMPENSATION

DESIGNATION OF SUBCONTRACTORS

DESIGNATION OF DVBE SUBCONTRACTORS

ASBESTOS-FREE MATERIALS CERTIFICATION

RECYCLED CONTENT CERTIFICATION

DRUG-FREE WORKPLACE CERTIFICATION

IRAN CONTRACTING ACT CERTIFICATION

NON-COLLUSION AFFIDAVIT

CERTIFICATION OF CONTRACTOR AND SUBCONTRACTOR DIR REGISTRATION

DVBE PROGRAM PARTICIPATION DOCUMENTATION

CERTIFICATION OF COMPLIANCE WITH CARB IN-USE OFF-ROAD DIESEL-FUELED FLEET REGULATIONS

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

RFB 2627-04 Carlsbad High School Scoreboard & Sound System Installation Project

QUICK REFERENCE GUIDE

Bid Number

Bid Name

EVENT

License(s) Eligible to Bid

Mandatory Site Walk

Deadline for Questions

Deadline for Addenda

Bid Due (via PlanetBids)

Recommendation of Award to Board of Trustees

2627-04

DATE, TIME

Carlsbad High School Scoreboard & Sound

System Installation Project

B and C-10

July 15, 2026, 11:00am

July 22, 2026, 2:00pm

July 29, 2026, 2:00pm

August 5, 2026, 2:00pm

September 9, 2026

A Bidder may be disqualified from further consideration for failing to adhere to the dates and times specified above.

All times referred to in this RFB are Pacific Standard Time (PST).

RFB 2627-04 Carlsbad High School Scoreboard & Sound System Installation Project

BOOK 1 OF 2 – BID DOCUMENTATION

I. NOTICE INVITING BIDDERS

NOTICE IS HEREBY GIVEN that the Carlsbad Unified School District of San Diego County, California, acting by and through its

Board of Trustees, hereinafter referred to as the District will receive up to, but not later than than the respective dates and

times indicated below for:

BID 2627-04 – Carlsbad High School Scoreboard & Sound System Installation

Proposals Due: no later than Wednesday, August 5, 2026 at 2:00pm (PST)

Submissions are to be provided electronically and it is highly recommended to be submitted in advance of the deadline date.

All bids shall be made on form(s) furnished by the district and conform with and be responsive to the contract documents.

Proposals must be submitted and received by the District through PlanetBids by the specified time above. Proposals submitted

after this time shall not be accepted. Any claim by a Contractor of error in its proposal must be made in compliance with section

5100 et seq. of the Public Contract Code.

The prequalification process shall be done through PQBids. The prequalification process must be completed prior to

submitting a proposal. The prequalification process can be completed at: https://pqbids.com/carlsbad

DIR Registration: Contractors submitting proposals are required to register as a Public Works Contractor with the California

Department of Industrial Relations. Registration must remain active throughout the term of the contract.

CUPCCAA Registration: pursuant to Public Contract Code Section 20111.5, only pre-registered Contractors will be eligible to

submit a bid for this project. Any bid submitted by a Contractor who is not pre-registered will not be accepted. Contractors can

A mandatory site walk will be held on July 15, 2026, 11:00 AM PST., for the purpose of acquainting all prospective bidders with

the bid documents and the work site. It is imperative that all bidders attend this site walk. Failure to attend the site walk will

disqualify the non-attending bidder from proposing. Bidders and their representatives are to meet at Carlsbad High School, in

front of the administration building located at 3557 Monroe Street, Carlsbad, CA 92008.

Project Description: The Contractor shall furnish all labor, materials, equipment, supervision, coordination, and services

necessary to complete the Watchfire Scoreboard and Sound System Installation Project, including, but not limited to,

engineering coordination, demolition, installation, electrical work, controls integration, startup, and commissioning, in

accordance with applicable codes, standards, and District requirements.

Minimum Qualifications: except as provided herein, a proposal submitted to the District by a Contractor who is not licensed

as a Contractor pursuant to the business and professions code shall be considered non-responsive and shall be rejected by

the District. Where federal funds are involved the Contractor shall be properly licensed at the time the contract is awarded.

In all other cases the Contractor shall state their license number, expiration date and classification in the proposal, under

penalty of perjury. The following classifications are acceptable for this contract:

B and C-10

The contractor must have had at least five (5) years of experience in services areas that are similar in nature. The district

reserves the right to reject any of all proposals, to accept or to reject one or more items of a proposal, or to waive any

irregularities of informalities in proposals.

Specification and Contract documents for this proposal are available for download on the Carlsbad Unified School District

website: https://carlsbadusd.net/purchasing and also on PlanetBids .

Laura Siaosi

Clerk of the Board of Trustees

Carlsbad Unified School District

Publication: San Diego Daily Transcript

Advertising Dates: 6/29/2026 and 7/6/2026

RFB 2627-04 Carlsbad High School Scoreboard & Sound System Installation Project

II. INSTRUCTIONS TO BIDDERS

Please read these instructions carefully before preparing your Bid packet for submission

. Availability of Contract Documents

Bids must be submitted to the District on the Bid Forms that are a part of the Bid Package for the Project. Prospective

Bidders may obtain Contract Documents through PlanetBids or the District’s webpage at

https://carlsbadusd.net/purchasing-bids

B. Examination of Contract Documents

The District has made copies of the Contract Documents available, as indicated above. Bidders shall be solely

responsible for examining the Project Site during the Mandatory Site Walk at 11:00am on July 15, 2026 and the

Contract Documents, including any Addenda issued during the Bidding period, and for informing itself with respect

to local labor availability, means of transportation, necessity for security, laws and codes, local permit requirements,

wage scales, local tax structure, Contractors’ licensing requirements, availability of required insurance, and other

factors that could affect the Work. Bidders are responsible for consulting the standards referenced in the Contract.

Failure of Bidder to so examine and inform itself shall be at its sole risk, and no relief for error or omission will be

given except as required under State law.

C. Interpretation of Contract Documents

Discrepancies in, and/or omissions from the Plans, Specifications or other Contract Documents or questions as to

their meaning shall be immediately brought to the attention of the District by submission of a written request for

an interpretation or correction to the District. Such submission, if any, must be sent by emailing the District at

Bidding@carlsbadusd.net no later than 2:00 pm on July 22, 2026.

Any interpretation of the Contract Documents will be made only by written addenda duly issued via PlanetBids and

posted on the District’s webpage at https://carlsbadusd.net/purchasing-bids. The District will not be responsible

for any explanations or interpretations provided in any other manner. No person is authorized to make any oral

interpretation of any provision in the Contract Documents to any Bidder, and no Bidder should rely on any such oral

interpretation.

Bids shall include complete compensation for all items that are noted in the Contract Documents as the

responsibility of the Contractor.

D. Inspection of Site: Pre-Bid Conference/Site Walk

Each prospective Bidder is responsible for fully acquainting itself with the conditions of the Project Site, as well as

those relating to the construction and labor of the Project, to fully understand the facilities, difficulties and

restrictions which may impact the cost or effort required to complete the Project. A mandatory Pre-Bid

Conference/Site Walk will be held at 11:00am on July 15, 2026. Any Bid submitted by a Bidder who was either late

to the Site Walk or who does not fully attend the Site Walk shall be considered a non-responsive Bid.

E. Addenda

The District reserves the right to revise the Contract Documents prior to the Bid opening date. Revisions, if any,

shall be made by written Addenda. All addenda issued by the District shall be included in the Bid and made part of

the Contract Documents. Pursuant to Public Contract Code Section 4104.5, if the District issues an Addendum which

includes material changes to the Project less than 72 hours prior to the deadline for submission of Bids, the District

will extend the deadline for submission of Bids. The District may determine, in its sole discretion, whether an

Addendum warrants postponement of the Bid submission date. Each prospective Bidder shall provide the District

with a name, address and email address to which Addenda may be sent, as well as a telephone number by which

the District can contact the Bidder.

Addenda will be posted on PlanetBids and on the District website at https://carlsbadusd.net/purchasing-bids.

Please Note: Bidders are responsible for ensuring that they have received any and all Addenda. To this end, each

Bidder should email Bidding@carlsbadusd.net to verify that they have received all Addenda issued, if any, prior to

the Bid opening.

RFB 2627-04 Carlsbad High School Scoreboard & Sound System Installation Project

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid / RFQP No.	Description	Type	Docs Available	Submission Deadline
RFB 2627-04	Carlsbad High School Scoreboard & Sound System Installation Project	RFB	Exhibit A: Scoreboard Rendering - Watchfire Specs. Exhibit B: Project Plan Set (with Phase 2 mark-up) Exhibit C: Architect Project Manual	August 5, 2026 2:00pm

Carlsbad High School Scoreboard & Sound System Installation Project

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See also