Water Treatment Chemicals and Services - Iowa Medical Classification Center
| Location: | Iowa |
|---|---|
| Posted: | Jun 25, 2026 |
| Due: | Jul 17, 2026 |
| Agency: | State Government of Iowa |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 005-RFB-2766-2026 |
| Publication URL: | To access bid details, please log in. |
Bid Information
Bid Number
005-RFB-2766-2026
Solicitation
Water Treatment Chemicals and Services - Iowa Medical Classification Center
Solicitation Type
Request for Bids
County
Description
Description
The State of Iowa is seeking a qualified Contractor to provide a comprehensive water chemical treatment and services program Iowa Medical Classification Center (IMCC). The Contractor shall furnish all chemicals, labor, equipment, testing supplies, training, monitoring and corrosion protection for the facility’s boiler, steam and condensate return, chilled water and cooling tower systems.
Mandatory Site Visit
A mandatory site visit will be conducted to allow prospective Bidders to inspect the facility, review existing equipment and operating conditions, and obtain information necessary to prepare a responsive Bid. Attendance at the site visit is mandatory.
Only Bidders that attend and sign the attendance sheet will be eligible to submit a Bid in response to this RFB.
IMCC site visit is Monday, July 6th, 2026, at 11:00 AM.
Directions to Iowa Medical Classification Center:
Meet in the administration building Oakdale Conference Room which is just inside the front doors. IMCC, 2700 Coral Ridge Ave., Coralville, IA. 52241.
Directions: Take exit 240 off I80 and go north on Coral Ridge Ave (Hwy 965 north), take a left on Oakdale Blvd, and an immediate right on the frontage road. Go past DOT and the road will curve directly into our facility. Park in either lot then enter the main building (behind the 3 flagpoles).
Agency Information
Number
005
Name
Administrative Services, Dept
Address 1
1305 E Walnut ST
Address 2
City/State/Zip
Des Moines, IA 50319
Contact Information
Contact Name
Michael Bradbury
Contact Title
Purchasing Agent
Contact Email
Contact Phone Number
(515) 823-9327
Contact Phone Extension
Contact Other Number
Contact Fax Number
Valid Dates
From
6/25/2026 2:00:00 PM
Until
7/17/2026 2:00:00 PM
Documents/Attachments
Attachment Preview
005-RFB-2766-2026 – Water Treatment Chemicals and Services at IMCC
005-RFB-2766-2026 - Water Treatment Chemicals and Services - IMCC
SECTION 1 - INTRODUCTION
1.1 Purpose
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods
and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead
Agency intends to award a contract(s) beginning and ending on the dates listed in the IMPACS solicitation,
and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in
the IMPACS solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB
shall not be an exclusive contract.
1.2 Request for Bid (RFB) Definitions
Definitions – For the purposes of this RFB and the resulting contract, the following terms shall mean:
“Agency” means the agency identified in the IMPACS solicitation that is issuing the RFB and any other
agency that purchases from the Contract.
“Alternative Bid” means a response to a bid that does not meet the exact requirements of the specification
but offers an alternative for consideration. An alternative bid is submitted with an intentional variation to
a provision, specification, term or condition of the solicitation. This alternative, in the opinion of the bidder,
achieves the same end result. Alternative bids may be rejected as non-responsive.
“Bid” means the Bidder’s bid submitted in response to the RFB.
“Bidder” means a vendor submitting a bid in response to this RFB.
“Contract” means the contract(s) entered into with the successful Bidder(s).
“Lead Agency” means the agency facilitating the procurement and establishing the Contract.
“Participating Agency” means the agency utilizing the established contract.
“Political Subdivisions” means cities, counties, and educational institutions.
“Responsible Bidder” means a Bidder that has the capability in all respects to perform the requirements of
the Contract. In determining whether a Bidder is a Responsible Bidder, the Agency may consider various
factors including, but not limited to, the Bidder’s competence and qualifications to provide the goods or
services requested, the Bidder’s integrity and reliability, the past performance of the Bidder relative to the
quality of the goods or services offered by the Bidder and the best interest of the Agency and the State.
“Responsive Bid” means a Bid that complies with each of the provisions of this RFB or is either an alternative
bid or a bid with an exception, if accepted by the Agency.
“RFB” means this Request for Bids and any addenda hereto.
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005-RFB-2766-2026 – Water Treatment Chemicals and Services at IMCC
“State” means the State of Iowa, the Agency identified in the IMPACS solicitation, and all state agencies,
boards, and commissions, and any political subdivisions making purchases from the Contract as permitted
by this RFB.
1.3 Contract Term
The term of the contract will begin 08/01/2026 and end on 07/31/2027.
The Contract may be renewed by mutual agreement of both parties for up to Five (5) Years.
1.4 Background Information
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive
Bids. The RFB process is intended to provide the Lead Agency and Participating Agencies b with competitive
information to assist in the selection process. This RFB is not intended to be comprehensive, and each
Bidder is responsible for determining all factors necessary to submit a complete and responsive Bid.
The State of Iowa is seeking a qualified Contractor to provide a comprehensive water chemical treatment
and services program Iowa Medical Classification Center (IMCC). The Contractor shall furnish all chemicals,
labor, equipment, testing supplies, training, monitoring and corrosion protection for the facility’s boiler,
steam and condensate return, chilled water and cooling tower systems.
Facility Information:
The IMCC operates a central boiler plant and chiller plant.
The boiler plant consists of:
• One (1) 300 HP fire-tube boiler;
• Two (2) 200 HP fire-tube boilers;
• One deaerator tank that receives polymer and sulfite treatment chemicals through a batch-feed
process;
• A steam distribution system utilizing condensate treatment chemicals;
• A condensate return system, portions of which are seasonally discharged rather than returned to
the boiler plant, resulting in increased chemical consumption; and
• An automated control system that monitors conductivity, performs boiler blowdown functions, and
controls chemical feed operations.
The chiller plant consists of:
• A facility-wide closed-loop chilled water system treated with corrosion and scale inhibitors;
• Cooling towers are treated with scale control and biocide chemicals; and
• An automated cooling tower control system that monitors conductivity, controls blowdown
operations, and regulates chemical feed.
• The chilled water loop is currently monitored and chemically treated through manual testing and
feed procedures.
The information provided above is intended for general reference only. Bidders are responsible for
independently evaluating system conditions, equipment, operating requirements, and chemical
treatment needs necessary to develop and submit a complete Bid.
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005-RFB-2766-2026 – Water Treatment Chemicals and Services at IMCC
Mandatory Site Visit
A mandatory site visit will be conducted to allow prospective Bidders to inspect the facility, review existing
equipment and operating conditions, and obtain information necessary to prepare a responsive Bid.
Attendance at the site visit is mandatory.
Only Bidders that attend and sign the attendance sheet will be eligible to submit a Bid in response to this
RFB.
IMCC site visit is Monday, July 6th, 2026, at 11:00 AM.
Directions to Iowa Medical Classification Center:
Meet in the administration building Oakdale Conference Room which is just inside the front doors. IMCC,
2700 Coral Ridge Ave., Coralville, IA. 52241.
Directions: Take exit 240 off I80 and go north on Coral Ridge Ave (Hwy 965 north), take a left on Oakdale
Blvd, and an immediate right on the frontage road. Go past DOT and the road will curve directly into our
facility. Park in either lot then enter the main building (behind the 3 flagpoles).
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005-RFB-2766-2026 – Water Treatment Chemicals and Services at IMCC
SECTION 2 – ADMINISTRATIVE INFORMATION
2.1 Issuing Officer
The Issuing Officer identified in the IMPACS solicitation is the sole point of contact regarding the RFB from
the date of issuance until selection of the successful Bidder.
2.2 Restriction on Communication
From the issue date of this RFB until announcement of the successful Bidder, Bidders may contact only the
Issuing Officer. The Issuing Officer will respond only to electronic questions regarding the procurement
process. Questions related to the interpretation of this RFB must be submitted as provided in the IMPACS
solicitation. Oral questions related to the interpretation of this RFB will not be accepted. Bidders may be
disqualified if they contact any State employee other than the Issuing Officer about the RFB except that
Bidders may contact the State Targeted Small Business Office on issues related to the preference for
Targeted Small Businesses.
The Agency assumes no responsibility for oral representations made by its officers or employees unless
such representations are confirmed in writing and incorporated into the RFB through an addendum.
2.3 Amendment to the RFB
The Agency reserves the right to amend the RFB at any time using an addendum. The Bidder shall
acknowledge receipt of all addenda in its Bid.
It is the Bidder’s sole responsibility to check daily for addenda to posted documents.
2.4 Bid Amendment and/or Withdrawal
The Bidder may amend or withdraw and resubmit its Bid at any time before the Bids are due. The
amendment must be submitted on Iowa IMPACS by the Bidder to the bid and received by the time set for
the receipt of Bids.
2.5 Submission of Bids
The Agency must receive the electronic Bid on: Iowa IMPACS before the “Bids Due” date and time. This is
a mandatory requirement and will not be waived by the Agency. Any Bid received after this deadline will
not be accepted. It is the Bidder’s responsibility to ensure the bid is received prior to the deadline. Email
and faxed Bids will not be accepted.
Bidders must furnish all information necessary to enable the Agency to evaluate the Bid. Bids that fail to
meet the mandatory requirements of the RFB may be rejected. Oral information provided by the Bidder
shall not be considered part of the Bidder's Bid unless it is in writing.
2.6 Bid Opening
The Agency will open Bids after the deadline for submission of Bids has passed. However, the names of
Bidders who submitted timely Bids will be publicly available after the Bid opening. See Iowa Code Section
72.3. The announcement of Bidders who timely submitted Bids does not mean that an individual Bid has
been deemed technically compliant or accepted for evaluation.
2.7 Costs of Preparing the Bid
The costs of preparation and delivery of the Bid are solely the responsibility of the Bidder.
2.8 Rejection of Bids
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005-RFB-2766-2026 – Water Treatment Chemicals and Services at IMCC
The Agency reserves the right to reject any or all Bids, in whole and in part, received in response to this RFB
at any time prior to the execution of a written Contract. Issuance of this RFB in no way constitutes a
commitment by the Agency to award a Contract. This RFB is designed to provide Bidders with the
information necessary to prepare a competitive Bid. This RFB process is for the Agency’s benefit and is
intended to provide the Agency with competitive information to assist in the selection of a Bidder to provide
goods and/or services. It is not intended to be comprehensive, and each Bidder is responsible for
determining all factors necessary for submission of a comprehensive Bid.
2.9 Disqualification
The Agency will reject outright and will not evaluate Bids if the Bidder fails to deliver the Bid by the due
date and time. The Agency may reject outright and may not evaluate Bids for any one of the following
reasons:
● The Bidder acknowledges that a requirement of the RFB cannot be met.
● The Bidder’s Bid materially changes the requirement of the RFB, or the Bid is not compliant with the
requirements of the RFB.
● The Bidder’s Bid limits the rights of the Agency.
● The Bidder fails to include information necessary to substantiate that it will be able to meet a requirement
of the RFB.
● The Bidder fails to timely respond to the Agency’s request for information, documents, or references.
● The Bidder fails to include bid security, if required.
● The Bidder fails to include any signature, certification, authorization, stipulation, disclosure or guarantee
requested.
● The Bidder presents the information requested by this RFB in a format inconsistent with the instructions
of the RFB or otherwise fails to comply with the requirements of the RFB.
● The Bidder initiates unauthorized contact regarding the RFB with state employees.
● The Bidder provides misleading or inaccurate responses.
● The Bidder’s Bid is materially unbalanced.
● There is insufficient evidence (including evidence submitted by the Bidder and evidence obtained by the
Agency from other sources) to satisfy the Agency that the Bidder is properly responsive and responsible
to satisfy the requirements of the RFB.
● The Bidder alters the language in Certification Letter or Authorization to Release Information Letter.
● The Respondent is a “scrutinized company” included on a “scrutinized company list” created by a public
fund pursuant to Iowa Code section 12J.3.
● The Respondent is a “prohibited company” or is selling products manufactured by a “prohibited
company” as defined by Iowa Code section 12K.1(4).
2.10 Nonmaterial Variances
The Agency reserves the right to waive or permit cure of nonmaterial variances in the Bid if, in the judgment
of the Agency, it is in the Agency’s best interest to do so. Nonmaterial variances include minor informalities
that do not affect responsiveness, that are merely a matter of form or format, that do not change the
relative standing or otherwise prejudice other Bidders, that do not change the meaning or scope of the RFB,
or that do not reflect a material change in the requirements of the RFB. In the event the Agency waives or
permits cure of nonmaterial variances, such waivers or cures will not modify the RFB requirements or
excuse the Bidder from full compliance with RFB specifications or other contract requirements if the Bidder
is awarded the contract. The determination of materiality is in the sole discretion of the Agency.
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