RFQ #369-Professional Engineering Svs - Leachate Treatment/Pre-Treatment Plant

RIVERVIEW'S STANDARD AGREEMENT FOR SERVICES

AN AGREEMENT made this 22nd day of October, 2026, by and between the CITY OF RIVERVIEW, a Michigan municipal corporation, of 14100 Civic Park Drive, Riverview, Michigan 48193, hereinafter referred to as the "City" and ___________________________________________, a Michigan business / corporation, of: (address) ____________________________, hereinafter referred to as the "Contractor", collectively the ("Parties").

IN CONSIDERATION of the mutual covenants contained herein, the sufficiency of which is hereby acknowledged, the Parties agree as follows:

1. Engagement: The Contractor is hereby engaged by the City to provide: Professional Engineering Services - Leachate Treatment/Pretreatment Plant.

2. Incorporation of Documents: The documents entitled RFQ #369 - Professional Engineering Services - Leachate Treatment/Pretreatment Plant, hereinafter referred to as the "Bid Documents", and the Contractor's Proposal in response thereto dated October 22nd, 2026, are incorporated herein by reference except to the extent that the terms of this Agreement contradict the incorporated documents, in which case the terms of this Agreement shall control. In the event that a conflict exists between the incorporated documents, the Contractor's Proposal shall be subordinated to, and governed by the Bid Documents.

3. Term: The term of this Agreement shall be in accordance with the Time Schedule contained in the Bid Documents and the Contractor's Proposal. The City reserves the right to cancel this Agreement at any time, without liability except for compensation due for prior services, by providing the Contractor with thirty (30) days advanced written notice.

4. Indemnity: The Contractor shall, to the fullest extent permitted by law, indemnify and hold the City and its agents, officers, and employees harmless from any and all claims, demands, suits or causes of action (including all costs connected therewith), for any reason whatsoever and specifically including personal injury (including bodily injury and death) and/or property damage (including loss of use thereof) arising out of or in any way connected with the acts or omissions of the Contractor, its officials, employees, contractors, and agents under this Agreement. However, if this contract pertains to a Contractor that is a Michigan-licensed architect, professional engineer, landscape architect, or professional surveyor or other eligible contractor enumerated in MCL 691.991, such a person or entity shall defend the City and its agents, officers and employees from claims, or to assume any liability or indemnify the City or its agents, officers and employees for an amount limited to the degree of fault of said Contractor and that of his or her respective sub-consultants or subcontractors.

5. Insurance. The insurance requirements set forth in the Bid Documents shall be obtained and maintained during the term of this Agreement by the Contractor and any and all City approved subcontractor(s) of Contractor), with proof thereof furnished prior to the Contractor commencing performance hereunder, and upon the City's request at any time thereafter. All insurances shall be issued by companies licensed by and eligible to issue insurance policies in the State of Michigan. The insurance policies shall name the City as additional insured and shall contain a ten (10) day pre-cancellation notice provision. Contractor shall obtain and maintain during the term of this Agreement bonds including, but not limited to, performance bonds, payment bonds, and any other surety bonds as required in the Bid Documents or as required at the sole discretion of the City.

6. Compensation: Contractor shall be compensated in accordance with its Proposal, subject to the City's acceptance and liquidated damages for delays, as set forth in the Bid Documents. Contractor must have on file with the City an IRS Form W-9 before the City will issue any payment to Contractor.

7. Contractor's Representations: The warranties required by the Bid Documents and as set forth in the Contractor's Proposal are incorporated herein by reference. Notwithstanding anything herein to the contrary, to the extent that the Contractor's Proposal contains additional or enhanced representations above that which is required in the Bid Documents, the representations of the Contractor's Proposal shall govern and be enforceable by the City. Further, Contractor has made certain representations regarding its qualifications to provide the services requested in the RFP through its proposal. The City has relied on such representations in making its selection of the Contractor, and such representations are hereby incorporated into this Agreement.

8. Timeliness: The Parties agree that time is of the essence in all provisions of this Agreement.

9. Non-assignability: Neither this Agreement nor any part of it shall be assigned by either party without the prior written consent of the other party. The consent shall not be unreasonably withheld.

10. Right of Audit: The City shall have the right to inspect and audit the records of the Contractor relating to the materials, supplies and subcontractors used in the performance of the work described in this Agreement.

11. Entirety of Agreement; Amendments: This Agreement and the referenced documents herein contain the entire Agreement and represent the understanding of the Parties with respect to the subject matter contained in this Agreement, and all prior agreements or understandings of the Parties are revoked. This Agreement may be amended or terminated only by a written instrument executed by the Parties. There are no agreements, restrictions, promises, covenants, or other undertakings other than those expressly set forth in this Agreement.

12. Default; Termination: The failure of either party to perform any term, condition, or covenant made or undertaken by it, or the violation of any warranty or representation in this Agreement, shall be deemed a material default of this Agreement. If a default occurs and remains uncured by the defaulting party for ten (10) days after the other party has given a notice of default, the non-defaulting party shall have the right to terminate this Agreement. The right to terminate shall be cumulative and in addition to any and all other rights and remedies available to the Parties. No waiver by either party of any breach of any of the covenants or conditions required of either party shall be construed as a waiver of any succeeding breach of the same or any covenant or condition.

Notwithstanding any other provision to the contrary, when the City deems it in its best interest, the City may unilaterally cancel this Agreement at any time, whether or not the Contractor is in default of any of its obligations hereunder. Under any such cancellation the Contractor agrees to waive any claim for damages, including loss of anticipated profits on account hereof. However, the City agrees that the Contractor shall be paid for items and/or services already accepted by the City, but in no event shall the City be liable for any loss of profits on the order or portion thereof so terminated.

13. Governing Law: This Agreement shall be governed and controlled by the laws of the State of Michigan as to interpretation, enforcement, validity, construction, and effect and in all other respects.

14. Venue: By execution of this Agreement, the Parties consent to venue in Wayne County of any action brought to enforce the terms of this Agreement or to collect any monies due under it. The Parties further expressly, knowingly and voluntarily waive their rights to a trial by jury.

15. Notices: Any notice that either party may give or is required to give under this Agreement shall be in writing and, if mailed, be effective three (3) days after being sent by certified or registered mail, postage prepaid, addressed to the other party at the other party's address set forth in this Agreement or at any other address that the other party provides in writing.

16. Severability: If any provision in this Agreement is held to be invalid or unenforceable, it shall be ineffective only to the extent of the invalidity, without affecting or impairing the validity and enforceability of the remainder of the provision or the remaining provisions of this Agreement.

17. Ethics and Anti-Collusion in Contracting:

Ethics: Contractor acknowledges receipt of the City's ethics ordinance and certifies that it is and has at all times relevant hereto been in full compliance.

Anti-Collusion: Contractor affirms that its' Proposal, Bid Documents and this Agreement in all respects are fair and have been submitted without collusion or fraud between Contractor and any elected or appointed official of the City, or officer or employee of the City, or anyone else; and Contractor further affirms that to the best of its knowledge, no elected or appointed official of the City, or officer or employee of the City, is directly or indirectly benefiting or profiting by way of collusion with the Contractor.

Contractor agrees to fully comply with the City's ethics ordinance and any similarly existing or enacted ordinance or policy involving the prohibition of collusion in contracting.

Contractor agrees that the provisions in sections A, B and C are material terms of this Agreement and past or future violation of these sections shall be grounds for termination of this Agreement without liability to the City.

18. Contractor's Advertisements: The Contractor is expressly prohibited from referencing its relationship with the City to third parties for any purpose other than that directly related to the Project, without the prior written consent of the City Council. It is understood and agreed that this prohibition includes use of the City's name in any advertisement or application for award or recognition of achievement.

19. Liquidated Damages: The Contractor shall be liable to the City for liquidated damages in the amount(s) and manner set forth in the bid specification.

20. Taxes: The City is a tax-exempt municipal entity. Any charges, prices and/or invoices assessed and due the Contractor as a result of this Agreement shall not include any Federal, State or sales taxes from any State or Municipal Government. Such taxes, if included, must be deducted by the Contractor when submitting invoices for payment. Further, because the City has tax-exempt status, the City, at its sole option, may elect to purchase any supplies to be utilized by the Contractor, and Contractor agrees to provide the City guidance and assistance with said purchase. In the event the City elects to purchase any supplies to be utilized by Contractor after Contractor advises and consults the City with said purchase, Contractor expressly agrees to use said purchase made by the City for this Project.

21. Noncompliance: Failure to deliver goods, use purchases expended by the City in accordance with Section 20, or provide services in accordance with specifications will be cause for the City to cancel the contract or any part thereof and obtain said goods/services on the open market, charging any additional cost to the Contractor.

22. Subcontracting: The Contractor's use of a subcontractor is subject to prior written approval by the City. All approved subcontractor(s) shall comply with Section 5 of this Agreement. Any subcontractor(s) hired by Contractor and approved by the City shall be supervised by the Contractor and the Contractor shall be solely responsible for any and all work performed or neglected to be performed by said subcontractor(s), in the same manner, and with the same liability as if performed by Contractor.

23. Confidentiality: While engaged by the City under this Agreement and upon termination of the Agreement, the Contractor shall not use or disclose to any person or organization, without prior written consent from the City, any trade secrets or other confidential information relating to the City that the Contractor may acquire in the course of its performance under this Agreement. The Contractor shall ensure that suitable measures will be taken to protect the confidentiality of the City and its information and /or data. In the event that this Section is violated, the City shall be entitled to injunctive relief, in addition to any other remedy provided by law. In the event the Contractor has any question about what is considered confidential, it shall submit the question in writing to the City.

24. Ownership of Tangible Documents: The City shall receive ownership of the property rights, except for copyrights, of all documents, drawings, specifications, electronic data, and information (hereinafter "Documents") prepared, provided, or procured by Contractor or by consultants retained by the City and distributed to the Parties for this Project, as a condition precedent to final payment to the City or in the event of termination under this Agreement, upon payment for all sums due to the City under this Agreement.

25. Extent of Agreement: Except to the extent expressly provided in this Agreement, this Agreement represents the entire and integrated agreement between the Contractor and the City and supersedes all prior negotiations, representations and agreements, either written or oral. This Agreement and each and every provision is for the exclusive benefit of the Contractor and City and not for the benefit of any third party.

26. Compliance with All Laws: The Contractor represents and warrants that its provision of the goods/services contracted for herein shall be in accordance with the applicable standards, provisions and stipulations of all pertinent Federal, State or City laws, rules, regulations, resolutions, and ordinances.

27. Force Majeure: No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement (except for any obligations to make payments to the other party) when and to the extent such failure or delay is caused by or results from acts beyond the affected party's reasonable control, including, without limitation: (1) acts of God; (2) flood, fire, earthquake, or explosion; (3) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot, pandemic or other serious public health issues, or other civil unrest; (4) government order or law; (5) actions, embargoes, or blockades in effect on or after the date of this Agreement; and (6) action by any governmental authority. The Parties shall only be excused to the extent that no alternative means are available to the party suffering a Force Majeure event. The party invoking force majeure shall notify the other party as soon as reasonably possible of the Force Majeure, and shall specify the particulars thereof (including the expected duration thereof) and what actions have or will be undertaken to correct the Force Majeure. The Parties shall exercise reasonable good faith efforts to remove the cause or mitigate the effect of the Force Majeure.

28. Contractor Statutory Requirements Not to Discriminate: Contractor and any and all of its approved subcontractors covenant and agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status. Breach of this covenant may be regarded as a material breach of the contract. Contractor and any and all of its approved subcontractors further covenant and agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or position. A breach of this covenant shall be regarded as a material breach of the contract. Subject to the City Attorney review and approval, Contractor shall include identical anti-discrimination provisions as provided for in this Section in all subcontracts that Contractor enters into with approved subcontractors. Contractor's failure to include said identical anti-discrimination provisions consistent with this Section shall constitute a material breach of the contract.

IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written.

Witnesseth: City of Riverview

________________________________________

By: Andrew Swift

Its: Mayor

________________________________________

Cherry L. Lawson

Its: Clerk

Contractor:

________________________________________

By: ____________________________

Its: _______________________

REQUEST FOR QUALIFICATIONS (RFQ) PROFESSIONAL ENGINEERING SERVICES LEACHATE TREATMENT / PRETREATMENT PLANT Qualifications-Based Selection for an Anticipated CWSRF Project

RFQ No. 369

City of Riverview, Michigan

Riverview Land Preserve

Issue Date: October 8, 2026

Submittal Due Date: October 22, 2026, at 2:00 p.m. Eastern Time

OWNER

City of Riverview

Riverview Land Preserve

Ann Darzniek / Finance

14100 Civic Park Drive

734-785-7348 | adarzniek@cityofriverview.com

RFQ No. 369

NOTICE TO RESPONDENTS

To Whom It May Concern:

Notice is hereby given that the City of Riverview, Michigan, owns and operates the Riverview Land Preserve, a Type II municipal solid waste landfill facility, is soliciting statements of qualifications from qualified engineering firms authorized to do business in the State of Michigan. Services include planning, design, permitting, procurement support, construction administration, commissioning, and related project management for a proposed on-site leachate treatment / pretreatment plant anticipated to receive Clean Water State Revolving Fund (CWSRF) financing.

Purpose of this Request for Qualifications

The purpose of this RFQ is to identify and select a qualified professional engineering firm (the "Engineer") with demonstrated experience in landfill leachate treatment, PFAS and other emerging contaminants, wastewater treatment systems, permitting, funding support, equipment procurement, construction administration, and commissioning.

The selected Engineer will be expected to provide the professional services necessary to advance the project from planning through final design, permitting, construction, startup, commissioning, and training, as authorized by the City.

Public Advertisement

This RFQ will be publicly advertised on BidNet Direct and the City of Riverview website. The City may also directly notify qualified firms of the solicitation.

Critical Date

Submittal Requirements

Submit completed qualifications in the format and manner specified below:

Electronic submittal to: Ann Darzniek at adarzniek@cityofriverview.com. Submittals must be received no later than October 22, 2026, at 2:00 p.m. Eastern Time. Respondents are responsible for confirming receipt.

Clearly Marked Subject line: "RFQ No. 369 - City of Riverview - Riverview Land Preserve Leachate Treatment/Pretreatment Plant Professional Engineering Services"

Questions regarding this RFQ shall be submitted by email only to the designated City contact no later than October 14, 2026, at 2:00 p.m. Eastern Time. The City anticipates issuing written responses or an addendum by October 16, 2026. Only written addenda issued by the City may modify this RFQ.

The City reserves the right to reject any or all submittals, waive minor irregularities, and request clarification or additional information when, in the City's judgment, doing so is in its best interest and remains consistent with applicable QBS requirements. The City shall not be liable for costs incurred by respondents in preparing or submitting qualifications. The City may reject qualifications that do not contain all requested elements and information. The City shall not be liable for losses incurred by respondents during this process. Respondents shall not submit cost or fee information with their statements of qualifications.

INFORMATION SHEET

NAME OF RESPONDENT: ______________________________________________

ADDRESS: __________________________________________________________

CITY / STATE / ZIP: ________________________________________________

TELEPHONE: ______________________ EMAIL: __________________________

TYPE OF ENTITY: Corporation Partnership Individual Other

NAME OF CORPORATION (if applicable): _______________________________

DATE OF ORGANIZATION: ______________________________________________

PRIMARY CONTACT: __________________________________________________

Corporate / Partnership Information

If a non-publicly owned corporation, list principal stockholders holding more than 5% of outstanding shares:

______________________________________________________________________

Officers: ______________________________________________________________

Directors: _____________________________________________________________

If a partnership, list partners and date of organization:

______________________________________________________________________

REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL SERVICES

RFQ No. 369- City of Riverview - Riverview Land Preserve Leachate Treatment / Pretreatment Plant

Qualifications-Based Selection for an Anticipated CWSRF Project

Issue Date: October 8, 2026 | Submittal Due: October 22, 2026, at 2:00 p.m. Eastern Time

SECTION 1 - BACKGROUND AND PROJECT DESCRIPTION

The City of Riverview, Michigan owns and operates the Riverview Land Preserve, Type II municipal solid waste landfill facility. The City is planning a pretreatment system to address compliance with its Industrial Pretreatment Program requirements administered by the Downriver Utility Wastewater Authority. Leachate generated at the Riverview Land Preserve will be treated on site prior to discharge to the City of Riverview sewer system. The project is anticipated to receive CWSRF financing and must comply with applicable funding-program requirements, schedules, and milestones.

The project is intended to provide an engineered treatment solution for landfill leachate, including treatment of PFAS and other emerging contaminants as applicable to the project. The final treatment process and system configuration shall be established through the engineering review and design process and shall be subject to City approval and all applicable regulatory requirements.

The City is soliciting qualifications from engineering consulting firms capable of providing planning, funding support, site investigation, process evaluation, design, permitting, equipment and construction procurement support, construction administration, quality assurance and quality control, startup, commissioning, training, and project management services.

The Engineer shall perform services under the direct supervision of a Professional Engineer licensed to practice in the State of Michigan. Engineering drawings and documents requiring professional certification shall be prepared and sealed in accordance with applicable Michigan requirements.

Eligible respondents must demonstrate relevant experience with landfill leachate treatment and/or water/wastewater treatment projects. Experience with the CWSRF funding program or comparable federally funded infrastructure programs are preferred.

Project Objectives

Review existing landfill leachate generation, collection, storage, conveyance, and available treatment information.

Review treatment technologies appropriate for the Riverview Land Preserve leachate characteristics and project objectives.

Develop a treatment approach capable of addressing PFAS and other constituents identified through project characterization and regulatory requirements.

Develop a reliable, maintainable, and constructible treatment facility suitable for long-term landfill operations.

Obtain required permits and regulatory approvals.

Develop bid-ready construction documents and provide procurement and construction support.

Provide startup, commissioning, performance testing, and operator training.

SECTION 2 - SCOPE OF SERVICES

In general, the selected Engineer will provide the planning, engineering, design, permitting, assistance with procurement, construction administration, commissioning, and project management services required to deliver a completed leachate treatment/pretreatment plant at the Riverview Land Preserve. The Services described below represent the anticipated scope and may be refined by the City during contract negotiations and project development.

A. Planning and Support, Document Review, and Funding Support

Review existing landfill drawings, as-built information, permits, leachate collection and storage information, operational records, available sampling data, and prior engineering reports.

Review existing leachate generation, flow, quality, PFAS, and other analytical data available to the City.

Identify additional sampling, testing, pilot studies, treatability studies, or field investigations needed to establish design criteria.

Review any existing project engineering reports and preliminary cost estimates.

Assist the City with identification and preparation of applicable federal, state, local, grant, loan, or other funding applications and supporting documentation, as authorized.

If the project is designated as a CWSRF equivalency project, assist the City with all additional applicable federal funding requirements, including federal crosscutter reviews, agency consultations, contact letters, surveys, clearances, and supporting documentation required before EGLE publication of the Environmental Assessment. This work may include coordination with the State Historic Preservation Office, applicable Tribal Historic Preservation Officers and federally recognized tribes, the U.S. Fish and Wildlife Service, the Michigan Natural Features Inventory, EGLE Water Resources Division, the U.S. Army Corps of Engineers, and other agencies having jurisdiction.

Prepare planning-level and budgetary cost estimates for engineering, permitting, equipment, construction, startup, and related project costs.

Develop preliminary project implementation schedules and identify major decision points, procurement lead times, and regulatory milestones.

Provide other planning and project administration support reasonably required by the City.

B. Engineering, Design, and Permitting Support

Complete engineering and design activities necessary and customary for construction of the proposed leachate treatment / pretreatment plant.

Prepare engineering calculations, process analyses, design criteria, drawings, specifications, diagrams, narratives, reports, and other technical deliverables.

Review site conditions, existing utilities, leachate conveyance systems, storage systems, treatment residuals, access, electrical service, controls, and other infrastructure relevant to the project.

Conduct site visits and investigations as necessary to properly assess existing conditions.

Identify all permits, approvals, permit modifications, and regulatory authorizations required for the project.

Prepare permit applications and supporting technical documentation.

Coordinate with the City and applicable regulatory authorities during permit review.

Revise design documents to address City and regulatory comments.

Prepare final bid-ready plans and specifications suitable for competitive construction procurement.

C. Treatment Process and Technology Evaluation

The City has completed preliminary treatment-process and technology evaluations as part of the project Work Plan. The Engineer shall review, validate, and update the existing work as necessary for final design, permitting, funding compliance, procurement, construction, and system operation.

Review, validate, and update the existing design assumptions and conceptual design developed as part of the project Work Plan.

Review PFAS treatment performance and residual management requirements.

Review process flow, pretreatment, primary treatment, polishing, concentrate/residual management, storage, redundancy, controls, and operational requirements.

Identify pilot testing or bench testing requirements where appropriate.

Prepare process flow diagrams, mass balances, hydraulic calculations, equipment lists, and design criteria.

Provide life-cycle considerations addressing capital cost, operating cost, maintenance, energy use, chemical use, residuals, and anticipated replacement requirements.

D. Equipment Procurement Support

Prepare detailed written specifications for engineered treatment equipment and major systems.

Identify and vet potential suppliers for major equipment, subject to applicable procurement requirements.

Participate in pre-bid or equipment procurement meetings.

Coordinate and oversee recommended bench testing, pilot studies, factory testing, or other equipment validation activities.

Review shop drawings, equipment data, and supplier technical submittals.

Conduct or coordinate shop inspections and witnessing of factory testing as appropriate.

Review supplier invoices and confirm claimed milestone completion when requested by the City.

E. Construction Procurement Support

Prepare construction and equipment cost estimates at appropriate design milestones.

Prepare detailed written specifications for equipment, materials, and construction activities.

Prepare construction bid documents, including drawings, specifications, scope of work, and contractor requirements for quality control, delivery, schedule, startup, testing, and performance.

Participate in pre-bid meetings and site visits for prospective bidders.

Respond to bidder questions and prepare addenda when authorized by the City.

Review bids received and provide written bid evaluation and contractor recommendation to the City.

Review contractor payment requests for consistency with documented progress and contract requirements.

F. Construction Administration and Monitoring

Review shop drawings, schedules, schedules of values, equipment submittals, material submittals, and other construction documents for conformance with the contract documents.

Review Requests for Information (RFIs), design change requests, and change order requests and prepare written responses or recommendations.

Participate in construction progress meetings.

Inspect equipment and materials upon delivery when appropriate.

Review contractor testing, inspection, and execution plans.

Provide general engineering oversight and field inspection for compliance with approved plans, specifications, permits, schedule, and applicable standards.

Maintain records of contractors, subcontractors, equipment suppliers, and major material suppliers.

Coordinate quality-control testing, inspections, and sampling activities.

Coordinate special inspections and regulatory inspections as required.

Prepare field reports documenting weather, site conditions, construction activities, deliveries, progress, inspections, deficiencies, non-conformances, corrective actions, startup activities, and testing.

Participate in substantial-completion and final-completion walkdowns.

Prepare punch lists and verify completion of punch-list items.

Provide appropriately qualified field engineering/inspection personnel during active construction as authorized by the City.

Prepare construction certification and closeout documentation required by the City or applicable authorities.

G. Startup, Commissioning, Performance Testing, and Training

Prepare pre-functional checklists and functional test procedures.

Coordinate equipment suppliers and contractors for startup and commissioning.

Engineer will oversee but not direct the startup and testing activities. The system/equipment supplier will provide the startup protocol and testing requirements to meet the IPP requirements.

Develop and implement a commissioning plan addressing process systems, mechanical equipment, electrical systems, instrumentation and controls, alarms, interlocks, and safety systems.

Coordinate performance testing necessary to demonstrate compliance with project requirements and applicable permits.

Prepare an overall operator training plan including operation manual(s) and maintenance checklists.

Provide training for City and Riverview Land Preserve operating personnel on system operation, routine maintenance, troubleshooting, safety, sampling, process monitoring, and emergency response.

Assist with preparation and delivery of final operation and maintenance documentation.

H. Project Management and Administration

Prepare and periodically update a detailed project schedule covering engineering deliverables, reviews, permitting, procurement, construction, startup, commissioning, and closeout.

Participate in virtual and on-site design coordination and review meetings with the City.

Participate in meetings with permitting authorities and other stakeholders as required.

Prepare agendas, meeting minutes, and action-item logs.

Coordinate engineering, surveying, geotechnical, environmental, architectural, structural, process, electrical, instrumentation and controls, mechanical, civil, and other specialty services as applicable.

Coordinate subconsultants and specialty firms.

Maintain regular communication with the City regarding project status, decisions, risks, budget, schedule, and outstanding issues.

Provide recommendations regarding scope, schedule, constructability, procurement, and project risks.

Assist the City with administration of applicable CWSRF milestones and deliverables, pay applications, and documentation.

If the project remains within the fundable range of the final FY27 CWSRF IUP/PPL and the City elects to proceed, the Engineer shall assist the City in developing, reviewing, and maintaining the required CWSRF milestone schedule, including support necessary for the City to negotiate and execute the milestone schedule by December 13, 2026.

I. Deliverables

Existing conditions assessment / technical memorandum

Leachate characterization and design-basis memorandum

Technology evaluation and treatment-process recommendation

Preliminary engineering report and alternatives analysis, as authorized

Planning-level and design-stage cost estimates

Survey and site investigation documentation

Process flow diagrams and design calculations

Permit applications and supporting documentation

Construction drawings and technical specifications

Procurement and bid documents

Bid evaluation and award recommendation

Construction administration and field reports

Testing and commissioning documentation

Operator training materials

Operation and maintenance manuals

Record drawings / as-built documentation

Final project report and closeout documentation

SECTION 3 - FUNDING, REGULATORY, AND PROCUREMENT REQUIREMENTS

The City may pursue federal, state, local, or other financial assistance for the project. Where funding is obtained, the Engineer shall assist the City in meeting applicable program requirements and shall incorporate all required funding provisions into project procurement and contract documents.

The final contract shall include any mandatory federal, state, or funding-agency terms and conditions applicable to the selected funding source. The Engineer shall identify such requirements during project development and advise the City of compliance obligations.

The Engineer shall assist the City in identifying, incorporating, documenting, and administering all applicable CWSRF federal requirements, including federal crosscutters, Davis-Bacon and Related Acts requirements, American Iron and Steel requirements, Build America, Buy America requirements, disadvantaged business enterprise requirements, and required federal certifications and contract provisions, to the extent applicable to the project and the services authorized by the City.

Professional Qualifications

The Engineer must be authorized to provide professional engineering services in the State of Michigan.

Engineering services requiring professional certification shall be performed under the responsible charge of a Professional Engineer licensed in Michigan.

The respondent shall demonstrate relevant experience with landfill leachate treatment and/or water/wastewater treatment projects.

Experience with the CWSRF funding program or comparable federally funded infrastructure programs is preferred.

The respondent shall demonstrate experience with PFAS treatment and/or emerging contaminant treatment in landfill leachate or comparable liquid streams.

The respondent shall demonstrate experience with treatment equipment procurement, construction administration, startup, commissioning, and operator training.

The respondent shall identify any proposed subconsultants and describe their roles and qualifications.

SECTION 4 - QUALIFICATIONS SUBMITTAL REQUIREMENTS

Letter of interest and executive summary.

Firm qualifications and organizational profile.

Description of relevant landfill leachate, PFAS, water/wastewater, and/or treatment-system experience.

Qualifications and resumes of proposed key personnel, including proposed roles and office locations.

Description of proposed subconsultants and specialty firms.

General project execution approach and methodology.

High-level project schedule showing the proposed sequence and approximate duration of major activities and demonstrating the respondent's ability to meet the applicable FY27 CWSRF Quarter 4 milestone schedule and associated EGLE deadlines. The schedule shall identify major assumptions, critical-path activities, regulatory reviews, procurement lead times, and required City decisions.

Discussion of experience with grants, loans, state revolving funds, federal funding, or other applicable public financing programs.

Profiles of at least three current or recent projects of similar scope.

Contact information for at least three client references.

Description of experience working with Michigan regulatory agencies and local governmental owners, where applicable.

Statement acknowledging willingness to comply with applicable federal, state, local, and funding-program requirements.

Signed Attachment B - Certification Regarding Lobbying, if the anticipated professional-services contract exceeds $100,000. The selected firm will be required to provide applicable debarment and other federal funding certifications before contract execution.

SECTION 5 - EVALUATION PROCESS AND CRITERIA

Statements of qualifications received by the submittal deadline and determined to be responsive will be evaluated and ranked by the City using the criteria and weighting stated below. Evaluation and ranking will be based solely on demonstrated competence and qualifications. Cost or fee information will not be requested, submitted, or considered during evaluation and ranking.

Selection and Contract Negotiation

The City will evaluate the statements of qualifications using the published criteria and develop a shortlist of the most highly qualified firms. The City will conduct documented discussions with no fewer than three of the most highly qualified firms, provided at least three qualified firms are available. Discussions may be conducted through interviews, written questions, telephone or virtual conferences, or other documented communications. Following those discussions, the firms will be ranked in order of qualification. If fewer than three qualified firms respond, the City will document its public advertising and direct-solicitation efforts and proceed only in accordance with applicable CWSRF QBS requirements. The City will begin scope and fee negotiations with the highest-ranked firm. Compensation will not be requested or considered during the evaluation or ranking of firms. If the City cannot negotiate a fair and reasonable agreement with the highest-ranked firm, the City will formally terminate those negotiations and begin negotiations with the next-highest-ranked firm, continuing in order of qualification until an agreement is reached or the procurement is terminated.

Selection of a respondent does not obligate the City to proceed with the project or authorize any work beyond that expressly approved in a written agreement or notice to proceed.

City Rights

The City reserves the right to:

* reject any or all submittals;

* waive irregularities, informalities, or technical defects;

* request clarification or supplemental information;

* modify the RFQ schedule or requirements by written addendum issued before the

submittal deadline;

* cancel or postpone the procurement;

* negotiate scope and fair and reasonable compensation with the highest-ranked firm in

the order required by the QBS process; and

* procure portions of the Services separately only through a procurement process that

complies with all applicable QBS and funding requirements.

SECTION 6 - FEE AND CONTRACT REQUIREMENTS

The selected respondent shall provide a detailed fee proposal during contract negotiations. The fee proposal shall be sufficiently detailed to demonstrate the basis for the proposed compensation and shall be organized by phase and task.

Fee Proposal

Hourly billing rates for all proposed personnel, including subconsultants.

Labor classifications and anticipated level of effort.

Direct expenses and reimbursable costs.

Equipment, testing, travel, and other applicable charges.

Subconsultant costs and markups.

Phase-by-phase and task-by-task estimated fees.

Estimated engineering and design costs by discipline, as applicable.

Construction administration and field services costs.

Startup, commissioning, training, and closeout costs.

Assumptions, exclusions, and proposed optional services.

Potential Engineering Disciplines

Depending on the final project scope, services may include project management, surveying, civil, structural, geotechnical, process, mechanical, electrical, instrumentation and controls, architectural, HVAC, plumbing, environmental, permitting, and post-construction documentation.

Changes in Scope

Any change in scope, additional service, or material modification to the authorized Services shall be submitted to the City for written approval before additional work is performed, except where emergency action is expressly authorized by the City.

Contract Form

The City will establish the final professional services agreement. The agreement shall address scope, compensation, schedule, insurance, indemnification, ownership of documents, confidentiality, termination, funding requirements, applicable laws, and other provisions required by the City.

ATTACHMENT A - RESPONDENT CHECKLIST

ATTACHMENT B - CERTIFICATION REGARDING LOBBYING