Planning and Design Services for Senior Center

Location:	Minnesota
Posted:	Jun 25, 2026
Due:	Jul 16, 2026
Agency:	City of Brooklyn Park
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

Attachment Preview

REQUEST FOR PROPOSAL - Planning and

Design Services for Senior Center

City of Brooklyn Park Recreation and Parks Department

General Information

The City of Brooklyn Park Recreation and Parks Department is seeking a consultant to provide planning

and design services for the renovation of an existing fire station facility to serve as a Senior Center at 5700

85th Avenue North, Brooklyn Park, MN 55443. The consultant selected through this proposal process will

be asked to provide community engagement, conceptual designs, design development, construction plans

and specifications, as well as construction cost estimates based on public, staff, Commission and Council

input.

The Central Fire Station was originally constructed in 1973. The facility was most recently expanded in

2004-05 to approximately 18,000 square feet of finished space made up of vehicle bays, training rooms,

offices, kitchen, and equipment rooms. The Brooklyn Park Fire Department (BPFD) is actively using the

space while a new fire station is being constructed. The new station is expected to be ready in May 2027,

at which time BPFD will transfer operations to the new building allowing for Recreation and Parks to begin

the conversion to a Senior Center.

This project will remediate and renovate an existing fire station into a vibrant, multigenerational recreation

facility, with a primary focus on serving older adults. Upon completion, the renovated building will share a

campus with the existing Community Activity Center, which includes a gym, ice sheets, walking track, and

multi-use banquet spaces. The renovated facility will feature flexible spaces that support both small and

large group classes and gatherings, meeting spaces, hands-on activity areas including a “dirty classroom”

for creative arts, kitchen, multi-use fitness studios, and a fitness equipment room designed to

accommodate all ability levels. There will be informal drop-in spaces that encourage social connection

throughout the day. The project emphasizes creating a welcoming environment capable of hosting multiple

activities simultaneously and maximizing usage by offering varied daytime and evening programming. The

renovation will prioritize universal design principles to ensure full participation for individuals with disability

related needs and those experiencing age-related illness or injury. As the fire station transitions from an

operational hub for the fire department into a public facility, there is a need to create accessible entrances,

a new welcome desk, and office spaces for building staff. These critical renovations and accessibility

improvements will transform a former fire station into an inclusive, dynamic community space that

promotes active living and social connection across generations.

The funding for the development of a new Senior Center is provided by the 2018 Park Bond Referendum.

The selected consultant will utilize the results from the community engagement to create concept designs,

schematic design, design development and construction documents for bidding. Construction

Administration services will be handled in a separate agreement once the final project scope and budget

have been determined. The construction budget for this project is $2,000,000 but may increase based on

community engagement. Staff are also seeking additional funding through grant opportunities. The

construction budget will be dependent on the components included in the final design.

Scope of Work

The project will be managed by the Brooklyn Park Parks and Recreation Department staff, with assistance

from other City departments as needed. The selected consultant is expected to gather input and work

closely with city staff, the Recreation and Parks Advisory Commission, the City Council, existing users, and

the broader community to provide conceptual designs of the new Senior Center; provide a final proposed

design with cost estimates; develop construction plans and specifications within budget parameters.

Community Engagement and Conceptual Design

OBJECTIVE: To evaluate current facility design and its ability to support the conversion to desired

programming space to develop a preferred conceptual design based on the information gathered during

the community engagement process.

SUGGESTED COMPONENTS:

• Develop a plan for staff, elected officials, and residents to provide input for the new Senior

Center. A priority shall be placed on the engagement of older adults to be sure their voice is

amplified during the planning process. The City of Brooklyn Park staff can be supportive during

this process, but the consultant must plan to lead and implement the community engagement

process.

• Conduct meetings with staff, Recreation & Parks Advisory Commission, City Council, and other

interested parties as necessary.

• Develop and coordinate an outreach and engagement strategy including community

meetings, pop-up events, online surveys, social media communication, etc. to effectively reach a

diverse older adult audience reflective of the demographics of Brooklyn Park.

• Identify facility and site amenities to support current and future program needs.

• Develop a conceptual design showing the primary facility features as informed by the community

engagement process, including the building floor plan with square footage for each space.

Concept Design to a 90% Design

OBJECTIVE: To refine conceptual designs into a single preferred facility design, including

construction cost estimates to remain within project budget.

SUGGESTED COMPONENTS:

• Develop a plan for staff, appointed and elected officials, and residents to review conceptual plans

and provide input to determine consensus for the preferred design for a Senior Center.

• Conduct meetings with staff, Recreation and Parks Advisory Commission, City Council and other

interested parties to share information at schematic design.

• Develop and coordinate an outreach and engagement strategy including a community meeting,

pop-up events, online surveys, social media communication, etc. to provide updates on final

preferred design.

• Revise schematic design into final design format for presentation to City Council based on input

from Staff, Commission, City Council, and residents.

• Provide construction cost estimates for the preferred design option to ensure design is within

funding available and identify project alternates.

Construction Documents and Bid Preparation

OBJECTIVE: To finalize construction documents and specifications in preparation for sealed bid.

SUGGESTED COMPONENTS:

• Develop final design into construction documents submittal levels, each time incorporating input

and comments from previous submittal. All electronic deliverables should be compatible with the

latest versions of software (e.g., AutoCAD, ArcGIS, Microsoft Office) used to create/view/edit the

respective files. All final plan sheets shall be signed by the licensed professional responsible for

design.

• Documents must be fully ready for use in the bidding process for a new Senior Center.

• Provide answers to all questions received in bidding process.

Proposal Submission Requirements

The content of your proposal should include the following in summary form:

Project Approach and Work Plan

Describe the details for the strategy to achieve the goals and deliverables of each phase. Staff are

seeking a detailed engagement plan with staff, elected officials and the community.

Consultant Identification and Team

Provide the name of the consultant, the consultant’s principal place of business, and the name, telephone

number, and email address of the contact person. Clearly identify team members assigned to this project,

listing their roles and qualifications. Substitutions to the project team after entering into a Professional

Services Agreement must be approved by the City of Brooklyn Park.

Any professional services required but not proposed by the qualified consultant firm must be listed and

rationale should be provided for not including them as part of the proposal.

Related Project Examples and References

Provide recent (within last 10 years) examples of relevant projects, particularly senior center, community

centers or similar facilities featuring universal design completed by the consultant that exhibit the team’s

ability to successfully deliver the services as listed above. Please provide project details and references

for each project.

Hourly Rates

Include an hourly rate schedule for all personnel who may participate in the project.

Schedule

Proposal shall include a milestone completion schedule for each phase. Staff and selected consultant will

agree to a schedule for the deliverables outlined in the scope of work that will be included in the Professional

Services Agreement.

Proposed Fees

Proposals should include a total fixed fee amount for the project on form provided in Attachment B.

Exclusions must be specifically noted. Consultants may include “Value Add” options specifically called out

within the proposal.

Selection Process

A committee of Brooklyn Park staff will review each proposal and select consultant(s) to be interviewed

based on the following criteria:

1. Demonstration of a clear understanding of the needs and scope of work. (20 points)

2. Demonstrated ability to work successfully with various interested parties, including engagement of

the broader community and potential partners. (20 points)

3. Experience, qualifications, and technical competence of the assigned individuals including

engagement with any sub-consultants. (20 points)

4. Past record of performing similar services on comparable Senior Center projects. (20 points)

5. Proposed fees relative to scope of work. (20 points)

Following interviews, staff will identify the selected consultant. The identified consultant will be asked to

enter into a Professional Services Agreement with the City of Brooklyn Park and comply with the insurance

requirements set forth in the General Terms and Conditions listed in Attachment A. The Brooklyn Park

Recreation and Parks Department staff will supervise the project and coordinate the work.

Timeline

1. Advertise RFP

2. Pre-Proposal Meeting & Facility Tour

3. Proposals Due

4. Consultant Interviews

5. Identify Recommended Consultant

6. City Council Award of Contract

June 25, 2026

July 7, 2026 at 1:00pm (5700 85th Ave N)

July 16, 2026 (2:00 p.m. Central Time)

Week of August 3, 2026

August 14, 2026

August 24, 2026

Please deliver five (5) hard copies and (1) one digital copy via USB drive of your proposal, in a sealed

envelope, no later than 2:00pm on July 16, 2026 to:

City of Brooklyn Park

Brad Tullberg, Recreation and Parks Director

5600 85th Avenue North

Brooklyn Park, MN 55443

Electronic submittals will not be accepted. Questions about the requirements of this Request For

Proposal, or the submissions to be included in the proposal should be directed to Brad Tullberg, Director,

Brooklyn Park Recreation and Parks Department at (763) 493-8344 or Email Brad.

ATTACHMENT A

GENERAL TERMS AND CONDITIONS

CITY OF BROOKLYN PARK

PLANNING AND DESIGN SERVICES FOR

SENIOR CENTER

A. Firm Pricing

Pricing submitted by the Consultant shall remain firm for the life of the planning project.

B. Change in Scope of Contract

The City reserves the right to alter this contract because of task or budget changes. Alterations shall

be submitted in writing to consultant at least fifteen (15) calendar days prior to implementation. The

cost shall be increased or decreased, based on the prices submitted in the proposal.

C. Penalty for Partial Non-Performance

Partial non-performance of the Consultant in terms of the scope of work, as determined by the by the

City shall entitle the City to assess liquidated damages against the Consultant as per the prices

indicated in the proposal(s).

The Consultant shall be liable for liquidated damages, upon a determination by the City that

performance has not occurred consistent with the provisions of the contract scope. The remedy

available to the City under this paragraph shall be in addition to all other remedies, which the City may

have under law or at equity.

D. Termination

This agreement may be terminated upon seven (7) days written notice by either party upon the other

party's failure to timely perform its responsibilities (non-performance) under the agreement. Otherwise,

this agreement may be terminated by either party upon forty-five (45) days written notice delivered to

the other party at the address written above. Upon termination under this provision, the Consultant

shall be paid for services rendered and reimbursable expenses until the effective date of termination.

E. Method of Payment

The Consultant shall submit itemized invoices for services provided to the City on a monthly basis.

Monthly billable rates to be based on hourly rates, as identified in the RFP fee schedule for itemized

work performed by individual(s).

F. Audit Disclosure

The Consultant shall allow the City or its duly authorized agents reasonable access to the Consultant's

records as are pertinent to all services provided under this agreement. Any reports, information, data,

etc. given to, or prepared or assembled by the Consultant under this agreement which the City requests

to be kept confidential, shall not be made by the Consultant to any other person or party without the

City's prior written approval. All finished or unfinished documents, data, studies, surveys, drawings,

maps, models, photographs, and reports prepared by the Consultant shall become the property of the

City upon termination of this Agreement.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Name	Closing Date	More Info.
Planning and Design Services for Senior Center	7/16/2026	Learn more >

Planning and Design Services for Senior Center

Attachment Preview

See also