ODOC - AMANDA Cloud Migration

The Ohio Department of Commerce (ODOC) is soliciting quotes for modifying our current platform for permitting, licensing, and code enforcement.

The Ohio Department of Commerce (ODOC) currently operates AMANDA with the following modules and functionality: Licensing, Permitting, Certification, Fiscal Operations, Business Licensing, Case Workflow Management, citizen portal, reporting, batch processing, and system integrations. The Contractor shall execute a complete lift-and-shift migration of ODOC's existing on-premise AMANDA system to Granicus Cloud, including reporting modernization and ownership-change business process improvements as specified in this RFQ. System modernization initiatives beyond the scope of this Statement of Work are excluded. AMANDA is ODOC’s current platform for permitting, licensing, and code enforcement.

The State Standard Terms and Conditions apply to this solicitation. No additional terms and conditions will be accepted. Please see the attached "Supplement A" and "Data Security and Privacy Terms".

Selection will be based on the lowest responsive and responsible quote.

Itemized Quote.  The quote shall be itemized and include the following: estimated shipping, company name, contact information, including name, phone number and email to which COM should remit the purchase order.
Nothing herein guarantees that the quote will be accepted by Commerce.

Form of Payment.  Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases.  If so, please state the additional fees and/or surcharge in the quote.

Current State Contract or Agreement.  If the products and/or services are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Master Maintenance Agreement (“MMA”) or Master Cloud Services Agreement (“MCSA”), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract.  If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected.

If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier’s Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting.

If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract.
If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This includes software license agreements.

Contract Renewal: The initial contract term shall commence on the Effective Date (contract signed date) and shall conclude on June 30th, 2027. Upon expiration of the initial term, the State may renew this Contract for successive two-year renewal terms aligned with the State of Ohio fiscal year (July 1st through June 30th) at its sole discretion. The parties may renew this Contract for up to two (2) additional two-year terms, for a total contract period not to exceed five (5) years. Granicus shall provide written notice of intent to renew at least one hundred twenty (120) calendar days prior to the expiration of the then-current term. Any renewal shall be subject to the State of Ohio's continued operational and budgetary needs and the availability of appropriated funds. Renewal terms shall be subject to mutually agreed-upon pricing and terms and shall be documented by written amendment to this Contract.