6100019875 Sale of Surplus Equipment - Havis Docking Stations

INFORMATION TECHNOLOGY DEPARTMENT
INVITATION FOR BIDS NO: 6100019875
Sale of Surplus Equipment - Havis Docking Stations
Date Issued: September 3, 2026
The City of San Antonio is offering the item(s) of surplus, or salvage property listed on the Price Schedule below
for sale (hereafter referred to as "Equipment"):
A. INSTRUCTIONS TO BIDDERS:
1. Due Date for Bids. Bidders must submit electronic bids. All bids must be received no later than 10:00 a.m.
central time, September 18, 2026 at the link below. Any bid received after this time shall not be considered.
2. Online submission:
Online submission will be utilized via SAePS at: https://supplierservice.sanantonio.gov/irj/portal
Bids sent by Facsimile or emailed copies of proposals will not be accepted.
3. Bidders shall sign and return the Invitation for Bid. Unsigned bids sent by email shall not be accepted.
4. Reserved
5. The contract shall be awarded to the highest responsible bidder whose bid, conforming to the Invitation for
Bids, is most advantageous to the City.
6. CITY reserves the right to reject any and all bids.
7. Refer to Exhibit A for a listing of the items.
8. If Bidder fails to complete the sale as required herein, the City reserves the right to award the bid to the next
to the highest responsive bidder. All bids shall remain firm for a period of 90 days from the Due Date for
bids.
9. Bidder must remit sales and use tax to City at the time of payment unless bidding is exempt. Bidders
claiming an exemption from the payment of sales and use taxes in connection with the purchase of the
Equipment must include a copy of a valid completed and fully executed exemption certificate with its bid.
B. TERMS AND CONDITIONS OF BIDS
1. The successful bidder shall make payment by cash or cashier's check in the full amount of the bid total
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within five (5) working days of notification of award. Checks shall be made payable to the City of San
Antonio.
2. The title of the equipment remains with City until payment is received and equipment removed.
3. Bidder shall remove the Equipment from City, using bidder's own labor, material, and tools, within 30 days
after notification of award. City personnel and equipment will not be available to perform these functions.
Removal of equipment must be performed between the hours of 8:00 A.M. and 3:00 P.M., Monday through
Friday, City holidays excluded.
4. CITY is selling and Bidder agrees to purchase all equipment "as-is", "where is", with no warranties, either
implied or express.
EQUIPMENT IS BEING SOLD AS-IS WITHOUT WARRANTY OF ANY KIND AND CITY
EXPRESSLY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE. NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY THE CITY OR ITS
EMPLOYEES SHALL CREATE A WARRANTY OR IN ANY WAY INCREASE THE SCOPE OF
CITY'S OBLIGATIONS HEREUNDER, AND BIDDER MAY NOT RELY ON ANY SUCH
INFORMATION OR ADVICE.
5. INDEMNIFICATION
BIDDER covenants and agrees to FULLY INDEMNIFY, DEFEND and HOLD HARMLESS, CITY and
the elected officials, employees, officers, directors, volunteers and representatives of CITY,
individually and collectively, from and against any and all costs, claims, liens, damages, losses,
expenses, fees, fines, penalties, proceedings, actions, demands, causes of action, liability and suits
of any kind and nature, including but not limited to, personal or bodily injury, death and property
damage, made upon CITY directly or indirectly arising out of, resulting from or related to BIDDER'S
activities under this Agreement, including any acts or omissions of BIDDER, any agent, officer,
director, representative, employee, consultant or subcontractor of BIDDER, and their respective
officers, agents employees, directors and representatives while in the exercise of the rights or
performance of the duties under this Agreement. The indemnity provided for in this paragraph shall
not apply to any liability resulting from the negligence of CITY, its officers, or employees, in instances
where such negligence causes personal injury, death, or property damage. IN THE EVENT BIDDER
AND CITY ARE FOUND JOINTLY LIABLE BY A COURT OF COMPETENT JURISDICTION,
LIABILITY SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS FOR
THE STATE OF TEXAS, WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY
AVAILABLE TO CITY UNDER TEXAS LAW AND WITHOUT WAIVING ANY DEFENSES OF THE
PARTIES UNDER TEXAS LAW. In addition, Bidder agrees to indemnify, defend, and hold City
harmless from any claim involving patent infringement, trademarks, trade secrets, and copyrights on
goods supplied.
The provisions of this INDEMNITY are solely for the benefit of the parties hereto and not intended to
create or grant any rights, contractual or otherwise, to any other person or entity. BIDDER shall advise
CITY in writing within twenty-four (24) hours of any claim or demand against CITY or BIDDER known
to BIDDER related to or arising out of BIDDER's activities under this AGREEMENT and shall see to
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the investigation and defense of such claim or demand at BIDDER's cost. CITY shall have the right,
at its option and at its own expense, to participate in such defense without relieving BIDDER of any of
its obligations under this paragraph.
6. The City may cancel this contract at any time after awarding cause or convenience upon written notice
to Bidder, prior to Bidder taking possession of the Equipment. The city shall have no liability for costs
incurred by Bidder prior to or due to cancellation.
7. Bidder shall not sell, assign, transfer or convey this contract in whole or in part, without the prior written
consent of the Procurement Division. Any such assignment without prior approval shall be void ab
initio.
8. This Contract, together with its exhibits, if any, constitute the final and entire agreement between the
parties hereto and contain all of the terms and conditions agreed upon. No other agreements, oral or
otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind the parties
hereto, unless same be in writing, dated subsequent to the date hereto, and duly executed by the
parties.
9. State Prohibitions on Contracts:
This section only applies to a contract that:
(1) is between a governmental entity and a company with 10 or more full-time employees; and
(2) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the
governmental entity.
"Company" means a for-profit organization, association, corporation, partnership, joint venture,
limited partnership, limited liability partnership, or limited liability company, including a wholly
owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or
business associations that exists to make a profit. This term does not include a sole
proprietorship.
Prohibition on Contracts with Companies Boycotting Israel.
Texas Government Code 2271.002 provides that a governmental entity may not enter into a contract
with a company for goods or services, unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.
"Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking
any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled
territory, but does not include an action made for ordinary business purposes.
By submitting an offer to or executing contract documents with the City of San Antonio, Company
hereby verifies that it does not boycott Israel, and will not boycott Israel during the term of the contract.
City hereby relies on Company's verification. If found to be false, City may terminate the contract for
material breach.
Prohibition on Contracts with Companies Boycotting Certain Energy Companies.
Texas Government Code 2274 provides that a governmental entity may not enter into a contract with
a company for goods or services, unless the contract contains a written verification from the company
that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the
term of the contract.
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"Boycott energy company" means, without an ordinary business purpose, refusing to deal with,
terminating business activities with, or otherwise taking any action that is intended to penalize, inflict
economic harm on, or limit commercial relations with a company because the company: (A) engages
in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based
energy and does not commit or pledge to meet environmental standards beyond applicable federal and
state law; or (B) does business with a company described in (A).
By submitting an offer to or executing contract documents with the City of San Antonio, Company
hereby verifies that it does not boycott energy companies and will not boycott energy companies during
the term of the contract. City hereby relies on Company's verification. If found to be false, City may
terminate the contract for material breach.
Prohibition on Contracts with Companies that Discriminate Against Firearm and Ammunition Industries.
Texas Government Code 2274 provides that a governmental entity may not enter into a contract with
a company for goods or services, unless the contract contains a written verification from the company
that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm
entity or firearm trade association; and (2) will not discriminate during the term of the contract against
a firearm entity or firearm trade association.
"Discriminate against a firearm entity or firearm trade association": (A) means, with respect to the entity
or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association
based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an
existing business relationship with the entity or association based solely on its status as a firearm entity
or firearm trade association; or (iii) terminate an existing business relationship with the entity or
association based solely on its status as a firearm entity or firearm trade association.
By submitting an offer to or executing contract documents with the City of San Antonio, Company
hereby verifies that it does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and will not discriminate during the term of the contract
against a firearm entity or firearm trade association. City hereby relies on Company's verification. If
found to be false, City may terminate the contract for material breach.
Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist Organization
Prohibited.
Texas Government Code 2252.152 provides that a governmental entity may not enter into a
governmental contract with a company that is identified on a list prepared and maintained under Texas
Government Code 2270.0201 or 2252.153. Vendor hereby certifies that it is not identified on such a
list and that it will notify City should it be placed on such a list while under contract with City. City hereby
relies on Vendor's certification. If found to be false, or if Vendor is identified on such list during the
course of its contract with City, City may terminate the Contract for material breach.
10. BIDDER/BUYER shall maintain insurance for liability claims and causes of action to meet their statutory
obligations for their employees' acts, negligence and/or malpractice. BIDDER/BUYER agrees to
indemnify the City from any claims that may arise from this contract and will provide insurance to
protect their property and support their insurance claims. BIDDER/BUYER will accept liability for
claims that result from hired subcontractors.
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PRICE SCHEDULE
Item Quantity Description Bid Amount
(Price per Unit)
1 32 Havis Docking Stations $
The undersigned, by their signature, represents that he/she is authorized to bind the bidder to fully comply
with the terms and conditions of the foregoing Invitation for Bid for Havis Docking Stations, which is fully
incorporated herein, and for the amounts shown. By signing below, Bidder certifies that Bidder has read
the entire Invitation for Bid, including any and all Specifications, Special Provisions, and attachments hereto,
and agreed to the terms herein.
Business Name:
Telephone Number:
Address:
City, State, Zip Code:
Email Address:
Signer's Printed Name:
Signature of Person Authorized to Sign Bid
For City Use Only
Bid Accepted by:
Ted Manganello Sr. IT Manager - designee authorized to accept bid
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