Notice to Bidders: Request for Bid WSCD-25-012 Snow Removal for Elevate Learning Center

Location:	Iowa
Posted:	Nov 18, 2025
Due:	Nov 21, 2025
Agency:	Waukee Community School District
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

Bid Deadline:
November 21 2025 at 5:00 PM CST

More Details

Request for Bid

The Waukee Community School District is seeking a Bidder to The Waukee Community School District is seeking a Bidder for snow and ice removal services for the parking lot, sidewalks, and playground at Elevate Learning Center.

Contract Term

The initial contract term shall be one (1) years, beginning on Award Date and ending on [November 30, 2026], with an option for up to two (2) one-year renewals by mutual agreement.

Notice to Suppliers

RFB Schedule
Event Open: 11/18/2025 12:30 PM CST

Event Close: 11/21/2025 5:00 PM CST

Question Submission Close: 11/20/2025 2:00 PM CSTQuestions and Answers
All questions regarding this solicitation shall be received via email to jjanssen@waukeeschools.org by November 21, 2025 2:00 PM CST. The district will provide responses to those questions deemed appropriate https://www.waukeeschools.org/district/departments/business-services/notice-to-bidders-rfp-rfq. Answers will not be provided on an individual basis.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any digital files.

Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be sent via email of the district’s decision to all suppliers.

BID SUBMISSION:
Bids are due November 21, 2025 at 5:00 PM CST. Proposals shall be submitted electronically via email to jjanssen@waukeeschools.org as outlined below, prior to the proposal deadline. Bids should be signed by an authorized individual to bind the firm, and shall be valid for at least sixty (60) days.

Please mark your email bids: “RFB WSCD-25-012 Snow Removal for Elevate Learning Center”. The school district reserves the right to reject any and all bids and to accept the bid deemed to be in the best interest of the school district in its sole and absolute discretion.

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Waukee Community School District

560 SE University Ave., Waukee, IA 50263

P 515.987.5161

Request for Bid WSCD-25-012 Snow Removal for Elevate Learning Center

1. Request for Bid

The Waukee Community School District is seeking a Bidder to The Waukee Community

School District is seeking a Bidder for snow and ice removal services for the parking lot,

sidewalks, and playground at Elevate Learning Center.

2. Contract Term

The initial contract term shall be one (1) years, beginning on Award Date and ending on

[November 30, 2026], with an option for up to two (2) one-year renewals by mutual

agreement.

3. Notice to Suppliers

3.1 RFB Schedule

● Event Open: 11/18/2025 12:30 PM CST

● Event Close: 11/21/2025 5:00 PM CST

● Question Submission Close: 11/20/2025 2:00 PM CST

3.2. Questions and Answers

All questions regarding this solicitation shall be received via email to

jjanssen@waukeeschools.org by November 21, 2025 2:00 PM CST. The district

will provide responses to those questions deemed appropriate

https://www.waukeeschools.org/district/departments/business-services/notice-t

o-bidders-rfp-rfq. Answers will not be provided on an individual basis.

3.3. Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will

be the Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of

any digital files.

3.4 Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid

tabulation will be sent via email of the district’s decision to all suppliers.

Waukee Community School District

560 SE University Ave., Waukee, IA 50263

P 515.987.5161

3.5 BID SUBMISSION:

Bids are due November 21, 2025 at 5:00 PM CST. Proposals shall be submitted

electronically via email to jjanssen@waukeeschools.org as outlined below, prior

to the proposal deadline. Bids should be signed by an authorized individual to

bind the firm, and shall be valid for at least sixty (60) days.

Please mark your email bids: "RFB WSCD-25-012 Snow Removal for Elevate

Learning Center”. The school district reserves the right to reject any and all bids

and to accept the bid deemed to be in the best interest of the school district in

its sole and absolute discretion.

4. Scope of Work

The Waukee Community School District is seeking a Bidder for snow and ice removal

services for the parking lot, sidewalks, and playground at Elevate Learning Center.

Currently Waukee CSD has determined there is no suitable space at the Elevate Learning

Center to store a snowblower. The only available locations are either the raised shed,

which makes it difficult to get the heavy machine in or out, or inside the building, which

the fire department does not allow.

4.1 Location:

Elevate Learning Center Location:

Address: 7210 Vista Dr

West Des Moines, IA 50266

4.2 General Snow Removal

● Snow, sleet and ice shall be fully cleared removed from the designated

parking lot, sidewalks and playground to bare pavement and treated with salt

by 6:00 a.m. on all work days and any other days facility must be accessible

when a two (2) inch deep or more accumulation of snow or sleet has fallen

by the early morning hours.

● Snow, sleet and ice accumulations less than 2 inches will be handled by

Waukee CSD by spreading salt.

● Normally, Elevate Learning Center facilities are open Monday through Friday,

7:00 a.m. through 4:30 p.m., except for designated holidays.

Waukee Community School District

560 SE University Ave., Waukee, IA 50263

P 515.987.5161

● Bidder shall install safety markers around dumpsters, curbing and grass and

playground areas. Markers shall be placed as soon as possible following

award on year 1 and no later than November 15 in following years. Markers

shall be removed by April 1. Bidder shall replace markers during the season

as necessary.

● First year snow removal services shall be provided from Award date - April 1,

2026. Following year removal services shall be provided November 1 - April 1.

● Bidder shall provide all required tools, equipment, labor and consumable

products and testing instruments needed for listed requirements.

● Bidder shall perform snow and ice removal services in accordance with all

local, State , OSHA, and Federal regulations and ordinances, Bidder shall be

responsible for all fines and citations.

● Any services considered incomplete and insufficient shall require Bidder to be

recalled to the site to complete at no additional cost.

● Snow shall be pushed over the curb on the far south end of the lot as well as

over the curb on the north end of the lot. Birds may also use the two parking

stalls next to the dumpster enclosure if needed. Bidder shall not impair

doors, waste containers, emergency exits, driver vision at intersections or

driveways.

● All building entrances and doors, fire and emergency exits, sidewalks and

walkways on the Site shall be clear of accumulations of snow, ice, or slush.

● Bidder shall keep all fire hydrants and post indicators clear of snow and ice to

assure ease of access.

● There is no room for Bidder to stage equipment and park vehicles overnight

on sites in anticipation of accumulations.

4.3 Daytime/Work Hours Snow Removal

Bidder shall provide continued service if the event continues throughout the day,

each time 2 inches is accumulated, or as needed determined by Waukee CSD

staff, until 9:00pm, in which case the property will then need to be cleared by

8:00am the following morning.

Waukee Community School District

560 SE University Ave., Waukee, IA 50263

P 515.987.5161

4.5 Damages from Bidder Operations

● Bidder shall be responsible to replace any damage incurred to Turf, trees,

flower/shrubbery areas, ground covers, irrigation equipment, pavement,

curbs, curb stop re- installation, parking lot signs, and other site items that

are damaged or destroyed due to the Bidder’s operations, negligence or

misuse of chemicals shall be repaired/replaced at Bidder’s expense not later

than May 15 of the term year.

● Bidder shall coordinate repair work with Site Based Administrator.

● Bidder shall make available monthly logs as to time, date, and type of

services performed.

● Bidder shall report any safety hazards or damage to Waukee CSD Operations

on the day of discovery and document with digital photos sent by email to

the Site Based Administrator.

● Any damage caused due to Bidder negligence in the maintenance operations

will be replaced or repaired at the Bidder’s expense.

4.6 Additions/Deletions of Service

Waukee CSD reserves the right to add or delete similar services during the term

of the Contract as necessary.

4.7 Contract Administrator –

The resulting contract administrator will be Julie Janssen, Purchasing Specialist

for Waukee CSD. Any Contract changes shall be amended by the Contract

Administrator.

4.8 Site Based Administrator

● The site-base administrator is Tyler Puls, Director of Operations.

● Any Contract or Service changes during the term of the contract shall be

approved by the Site Based Administrator.

4.9 Attachment

See Exhibit A - Elevate Learning Center Map.

Attached is a map of the property with the areas highlighted that are our

responsibility—this includes all sidewalks, the concrete portions of the parking

lot, the playground, and the main entrance.

Waukee Community School District

560 SE University Ave., Waukee, IA 50263

P 515.987.5161

4.10 Work Rules

● Waukee Community School District buildings have specific security and safety

policies and procedures established which shall be adhered to at all times,

per their instructions.

Site Conditions

● All work shall be performed in a safe manner.

● The Contractor shall at its sole expense immediately correct any dangerous

condition caused by or as a result of the Contractor's work.

● The Contractor shall be held solely responsible for any damage to existing

structures, grounds, systems, equipment, or parts, caused by Contractor’s

employees and shall repair or replace the same to its original condition at no

additional cost to the using District Building.

● If any shutdown of services is required, the Contractor shall contact the using

District building prior to shutdown.

● The contractor shall be responsible for safety of the work site, including

proper markings, barriers, etc.

● The contractor shall keep the site clean, and swept on a daily basis, or more

often if required to keep premises clean and safe. The contractor shall

remove all materials, and debris from the work site on a daily basis.

● The contractor shall at its sole expense, replace, repair, or otherwise remedy

any damage made to the existing grounds or buildings by the Contractor in

the performance of their work.

● Existing walks, driveways and parking areas are to be kept free and clean at

all times. Parking spaces should be arranged with the District. All parking

costs are the responsibility of the Contractor.

4.11 Proper Conduct

● The Contractor shall adhere to proper conduct at all times.

● Proper conduct is meant to include, but shall not be limited to the following:

There shall be no weapons, drugs or alcohol on the premises.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Notice to Bidders: Request for Bid WSCD-25-012 Snow Removal for Elevate Learning Center

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