Notice to Bidders: Request for Bid RFB WCSD-25-021 Dump Truck

Location:	Iowa
Posted:	Nov 18, 2025
Due:	Nov 24, 2025
Agency:	Waukee Community School District
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles W - Lease or Rental of Equipment
Publication URL:	To access bid details, please log in.

Bid Deadline:
November 24 2025 at 2:00 PM CST

More Details

Request for Bid

The Waukee CSD is seeking qualified Bidders to provide a Dump Truck for operations.

Contract Term

The awarded contract shall be a Purchase Order.

Notice to Suppliers

RFB Schedule

Event Open: 11/18/2025 11:30 AM CST
Event Close: 11/24/2025 2:00 PM CST
Question Submission Close: 11/20/2025 2:00 PM CST

Questions and Answers

All questions regarding this solicitation shall be received via email to jjanssen@waukeescho ols.org by November 20, 2025 2:00 PM CST. The Waukee CSD will provide responses to those questions deemed appropriate at: https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-Bidderss-rfp-rfq . Answers will not be provided on an individual basis.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any digital files.

Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be sent via email of the Waukee CSD’s decision to all suppliers.

BID SUBMISSION:

Bids are due November 24, 2025 at 2:00 PM CST . Proposals shall be submitted electronically via email to jjanssen@waukeeschools.org as outlined below, prior to the proposal deadline. Bids should be signed by an authorized individual to bind the firm, and shall be valid for at least sixty (60) days.

Please mark your email bids: “RFB WSCD-25-021 for Operations Dump Truck”. The school district reserves the right to reject any and all bids and to accept the bid deemed to be in the best interest of the school district in its sole and absolute discretion.

Request for Bid RFB WCSD 25 021 Dump Truck

Attachment Preview

Waukee Community School District

560 SE University Ave., Waukee, IA 50263

P 515.987.5161

Request for Bid RFB WCSD-25-021 Dump Truck

1. Request for Bid

The Waukee CSD is seeking qualified Bidders to provide a Dump Truck for operations.

2. Contract Term

The awarded contract shall be a Purchase Order.

3. Notice to Suppliers

3.1 RFB Schedule

● Event Open: 11/18/2025 11:30 AM CST

● Event Close: 11/24/2025 2:00 PM CST

● Question Submission Close: 11/20/2025 2:00 PM CST

3.2. Questions and Answers

All questions regarding this solicitation shall be received via email to

jjanssen@waukeeschools.org by November 20, 2025 2:00 PM CST. The Waukee CSD will

provide responses to those questions deemed appropriate at:

https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-

Bidderss-rfp-rfq. Answers will not be provided on an individual basis.

3.3. Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the

Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any

digital files.

3.4 Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid

tabulation will be sent via email of the Waukee CSD’s decision to all suppliers.

3.5 BID SUBMISSION:

Bids are due November 24, 2025 at 2:00 PM CST. Proposals shall be submitted

electronically via email to jjanssen@waukeeschools.org as outlined below, prior

to the proposal deadline. Bids should be signed by an authorized individual to

bind the firm, and shall be valid for at least sixty (60) days.

Waukee Community School District

560 SE University Ave., Waukee, IA 50263

P 515.987.5161

Please mark your email bids: "RFB WSCD-25-021 for Operations Dump Truck”.

The school district reserves the right to reject any and all bids and to accept the

bid deemed to be in the best interest of the school district in its sole and

absolute discretion.

4. Scope of Work

The Waukee CSD is seeking qualified bidders to provide a New and Unused Dump Truck for

Operations to replace a 2015 Chevy 2500 dump truck that’s past its usable lifespan.

4.1 Dump Truck Specifications

● Dump Truck - no CDL required.

● Chassis - 4 Series

● Dual rear wheels

● Capacity of at least 4 yards (can be a dump body or landscape dump body).

● Regular Cab

● Extended Cab may be considered.

● Four-wheel drive - due to future use with plow and salter.

● Diesel engine

● Rear view Camera

● Backup alarm

● Amber beacon

● Fold down sides

● Roll tarp

● On the lot/Available now

4.2 Equipment and Accessories

4.2.1

Bidders shall supply new, unused and the latest production model equipped

with all standard equipment as advertised by the manufacturer, all equipment

required on the specific enclosure, and all safety equipment required by Federal

and State laws.

4.2.2 All equipment and accessories bid, whether standard or optional, shall be

installed by the factory prior to delivery.

4.3 Warranty

4.3.1

All equipment and accessories bid, whether standard or optional, shall have full

warranty coverage for the same period of time as the manufacturer’s new

vehicle factory authorized warranty for the vehicle in which the equipment and

accessories are being installed.

Waukee Community School District

560 SE University Ave., Waukee, IA 50263

P 515.987.5161

4.3.2

Full warranty coverage is defined as no charge for parts and labor for

warrantable repairs that are required as a result of defects due to material

and/or workmanship during the warranty period. All warranty certificates

and/or cards shall be supplied with each vehicle delivered.

4.3.3

The manufacturer’s regular new vehicle factory authorized warranty shall cover

not less than three (3) years/36,000 miles bumper to bumper. with no charge

parts and labor, starting from the date the vehicle is placed into service. If the

manufacturer's standard retail warranty exceeds this term, the standard

warranty shall apply.

4.3.4 The receiving agency will notify the dealer of the actual “In-service” date.

4.3.5

Normal wear items such as tires,belts, hoses, headlamps, light bulbs, brake

linings, brake disc/drums, etc., are excluded from warranty coverage. All other

items not subject to normal wear or gross operator neglect and abuse, such as

window, seat or wiper motors, chassis electrical switches (door, trunk lid), paint,

hinges, locks, etc., shall be covered. The use of gasoline in gasoline powered

vehicles shall not void warranty.

4.4 Pre-Delivery Service

4.4.1 Prior to delivery, each vehicle shall be completely serviced. The servicing

program shall include not less than the factories standard Per Delivery

Inspection (PDI).

4.4.2

Parts of this servicing program may be performed at the manufacturers

assembly plant if proper facilities are available there. Bidders shall perform

pre-delivery and final servicing checkup,including final body clean-up, in the

Bidders own shop or a facility approved by Waukee CSD.

4.4.3

Bidders shall provide a complete manufactures standard Pre-Delivery Inspection

(PDI) form shall accompany each vehicle upon delivery, certifying preparation

inspection, and road testing by the Bidders prior to actual delivery. This

pre-delivery checklist shall be signed by a representative of the organization

performing the service inspection.

4.5 Delivery

Vehicles are to be delivered by the Bidders to the designated delivery location after

receipt of the purchase order by the Bidders.

4.5.1 Delivery Location:

Waukee Community School District Operations

1000 6th St, Waukee, IA 50263

Waukee Community School District

560 SE University Ave., Waukee, IA 50263

P 515.987.5161

4.5.2

Required Delivery Documents

Invoice, completed Manufacturer's Certificate of Origin (MCO), and Application

for Title, and warranty documents are to accompany each unit delivered. Dealer

plates shall be used when making deliveries. A manufacturer's window sticker

(Monroney label) listing all factory installed equipment and options shall be

affixed to each vehicle at the time of its delivery.

4.5.3

Shipping Terms Freight on Board Delivery (FOB)

All prices provided shall be Freight on Board destination, freight prepaid by the

Bidders, to the delivery locations as specified in section 4.5.1. Responsibility and

liability for loss or damage for all orders shall remain with the Bidders until final

inspection and acceptance, when all responsibility shall pass to the ordering

organization, except the responsibility for latent defects, fraud, and the Bidders’s

warranty obligations.

4.6 Dealer Decals

Dealer decals or plaques are not to be affixed to the vehicles purchased by the Waukee

CSD. Waukee CSD will bill dealers for removal of dealer decals.

4.7 Vehicle Titling.

Please title the vehicles as listed below:

Waukee Community School District

4.8 Receiving and Inspection

The vehicles shall be delivered in accordance with the governing specification. All units

will be inspected by Waukee CSD after delivery. If the units are rejected because of

deficiencies, it shall be the Bidders responsibility to:

4.8.1

Pick up the vehicle(s), make the necessary correction(s) and redeliver the

vehicles(s) for re-inspection. The Bidders shall arrange to have the necessary

work done or an approved schedule set within 96 hours (exclusive of Saturdays,

Sundays and holidays) after receipt of written notification. Otherwise; Waukee

CSD may make the necessary corrections at the Bidders expense.

4.8.2 Should serious deficiencies be found, Waukee CSD may require Bidders to pick

up rejected vehicle(s) and replace it with a non-deficient unit.

4.8.3

Acceptance will occur when the vehicle is received by the Waukee CSD in full

compliance with the specifications of the order and all documentation including

Invoices, Completed MCO and Application for Title, warranty documentation,

and Data Sheets (when applicable) is received by the Waukee CSD.

Waukee Community School District

560 SE University Ave., Waukee, IA 50263

P 515.987.5161

4.8.4

If poor workmanship and/or minor deviations exist, the Waukee CSD may

withhold up to 20% of the contract price until the Bidders has made all

necessary corrections. Payment will not be processed on units delivered to the

Waukee CSD that still require servicing by the Bidders. The Waukee CSD may

withhold the full amount of the contract price if, in its opinion, the unit contains

major deviations from specification.

4.9 Invoicing

The invoices shall use the Bidders’s letterhead that includes at a minimum the name,

address and telephone number of the Bidders. The following information shall appear

on each invoice:

• Purchase Order or Delivery Order Number

• Bidders’s FEIN (Federal Employee Identification Number) number

• Ordering Organization -delivery address of the order

• Quantity Issued

• Unit Price

• Options Price

• Extended Price

• Totals for all orders and amount due

• Specification Codes

4.10 Payment Terms

Payment will be made in full within (30) days after delivery of product is completed.

4.11 Tax Exemption

The Waukee CSD is a tax exempt agency. Tax exemption certificates will be provided

upon request.

4.12 The Waukee CSD reserves the right to reject any or all bids, waive irregularities or

technicalities in any bid or to seek clarification upon responses received, which it deems

to be in its best interest.

4.13

This Request for Bid shall be construed in accordance with the laws of Dallas County,

Iowa. Wherever differences exist between Federal and Waukee CSD statutes or

regulations affecting this procurement, interpretation shall be in the direction of that

which is most beneficial to the interests of the Waukee CSD.Selection criteria will be

based on many factors, including but not limited to price, inclusions/exclusions, contract

terms, service levels, etc.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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