REQUEST FOR PROPOSAL: RETAIL RECRUITMENT FIRM REQUEST FOR PROPOSAL: RETAIL RECRUITMENT FIRM
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REQUEST FOR PROPOSAL: RETAIL RECRUITMENT FIRM CITY OF PORTLAND, TENNESSEE
Purpose
The City of Portland has issued this Request for Proposals (RFP) from interested parties for a
professional retail recruitment firm. The goal is to engage a provider with proven expertise in retail
recruitment to enhance the City's retail offerings, attract targeted businesses, and foster economic
growth.
Scope of Services
The selected retail recruitment firm will provide market analysis and development services as a
strategic approach to engage with retail businesses and developers. Key deliverables include:
• Strategic Engagement: Direct outreach to retail businesses and developers.
• Prospecting: Providing active connections for retail prospects.
• Marketing Strategy: Assistance in developing a comprehensive marketing plan tailored to
Portland’s unique demographics.
General Requirements
The selected provider will be responsible for delivering the following services:
1. Market Analysis: Detailed data on trade areas, leakage, and consumer behavior.
2. Retail Recruitment Strategy: A roadmap for identifying and securing national, regional,
and local retailers.
3. Marketing Materials: Development of professional collateral to pitch Portland to investors.
4. Reporting and Metrics: Regular updates on recruitment progress and lead generation.
General Information
The City of Portland is a vibrant community with a population of approximately 14,000. Located in
the Nashville region, the city serves as a commercial hub for a trade area population of over 50,000.
With the growth of the city, proximity to Nashville, and the construction of the new bypass
scheduled for completion April 2028, Portland offers significant opportunities for retail
development. The city seeks to leverage these advantages by attracting high-quality retail
businesses to better serve residents and visitors.
Proposal Format
Interested firms must include the following information in their proposal:
1. Company Profile: History, size, and location of the firm.
2. Experience and References: Proven track record with similar municipalities and contact
info for references.
3. Approach and Methodology: A detailed plan on how the firm will execute the scope of
work.
4. Cost Proposal: A clear fee structure for all services rendered.
5. Differentiators: Any additional information or services that distinguish the firm from
competitors.
Proposal Submittal
Each proposal must be submitted in a sealed envelope clearly marked on the outside “Proposal
for Retail Recruitment Services” and delivered to:
Sherri Ferguson
City of Portland
100 S. Russell
Portland, TN 37148
Deadline: Proposals must be received by March 6, 2026, at 10:00 AM Central Time. In the event of
inclement weather, or other unforeseen circumstances that prematurely close normal business
operations of the City, notification of a new submission deadline will be posted when conditions
allow.
All proposals will be reviewed and submitted to the Mayor and Board of Aldermen with a
recommendation for awarding the contract.
Questions and Clarifications
Questions regarding this RFP shall be submitted in writing via email to Sherri
Ferguson at
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no later than: 3:00 PM (Central Time) on February
26, 2026.
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• All questions must be submitted by the stated deadline; verbal inquiries will not be
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accepted.
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• Responses and any required addenda will be issued in writing and distributed to all known
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respondents.
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• Firms are responsible for monitoring for issued addenda and must acknowledge receipt of
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all addenda in their Proposal.
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• No interpretation, clarification, or change to the RFP shall be binding unless issued by the
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City as a written addendum.
Reservation of Rights
The Mayor and Aldermen reserve the right to reject any or all proposals, to waive technicalities or
informalities, and to accept any proposal deemed to be in the best interest of the City of Portland.
Click here to view Request For Proposal (RFP) Retail Recruitment Firm PDF
