Haworth Panel System Refurbishing

Title: Haworth Panel System Refurbishing

1.        Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2.        Definition of the requirement

The Office of the Superintendent of Financial Institutions Canada (OSFI) has a requirement for office furniture refurbishment . The purpose of this Advance Contract Award Notice (ACAN) is to signal the government's intention to award a contract for this service to Advanced Business Interiors Inc. Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the 15 calendar day posting period.

If other potential suppliers submit a statement of capabilities during the 15 calendar day posting period that meet the requirements set out in the ACAN, the government will proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.

If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.

3.        Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)

Any interested supplier must demonstrate by way of a statement of capabilities that its refurbishing services and products meet the following requirements:

•        Ability to refurbish (e.g.: cut down, re-skin, paint, etc.) Haworth interconnected panel systems.

•        Ability to resell new product components from Haworth

•        Ability to transport from supplier’s site to OSFI and back within the National Capital Region

4.        Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreement(s)

•        Canadian Free Trade Agreement (CFTA)

•        Revised World Trade Organization - Agreement on Government Procurement (WTO-AGP)

•        Canada-European Union Comprehensive Economic and Trade Agreement (CETA)

•        Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

•        Canada-Chile Free Trade Agreement (CCFTA)

•        Canada-Colombia Free Trade Agreement

•        Canada-Honduras Free Trade Agreement

•        Canada-Korea Free Trade Agreement

•        Canada-Panama Free Trade Agreement

•        Canada-Peru Free Trade Agreement (CPFTA)

•        Canada-United Kingdom Trade Continuity Agreement (Canada-UK TCA)

•        Canada-Ukraine Free Trade Agreement (CUFTA)

5.        Justification for the Pre-Selected Supplier

ABI/Advanced Business Interiors Inc. is the only supplier that is authorized to supply and install all Haworth products and services in the National Capital Region and Haworth is the sole manufacture of the new and existing product components required to complete this refurbishment.

6.        Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work".

7.        Ownership of Intellectual Property

Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.

8.        Period of the proposed contract or delivery date

The proposed contract is for an initial period from date of contract award to March 31, 2026, with the option to extend the contract up to two (2) additional 1-year periods.

9.        Cost estimate of the proposed contract

The estimated value of the contract, including option periods, is $745,800.00 (including HST).

10.        Name and address of the pre-identified supplier

Advanced Business Interiors, 2355 St. Laurent Blvd. Ottawa, Ontario, K1G 4L2

11.        Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to meet the specified requirements may submit a statement of capabilities in writing to the Contracting Authority identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

12.        Closing date for a submission of a statement of capabilities

The closing date and time for acceptance of Statements of Capabilities is November 25, 2024 at 2:00 p.m. (EST).

13.        Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Andrew Bryant

Senior Contracting Officer

e-mail: contracting-approvisionnement@osfi-bsif.gc.ca

255 Albert St. 12th floor

Ottawa, Ontario K1A 0H2

A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

• Exclusive Rights