RFP - 26-665-2002-78394 - Youth Dance Program
| Location: | New Mexico |
|---|---|
| Posted: | May 7, 2026 |
| Due: | May 27, 2026 |
| Agency: | State Government of New Mexico |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
RFP - 26-665-2002-78394 - Youth Dance Program
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PUBLIC HEALTH DIVISION
OF THE
DEPARTMENT OF HEALTH
REQUEST FOR PROPOSALS (RFP)
YOUTH DANCE PROGRAM
RFP#
26-665-2002-78394
RFP Release Date: May 7, 2026
Proposal Due Date: May 27, 2026
ELECTRONIC-ONLY PROPOSAL SUBMISSION
Rev.04.2024
Table of Contents
I. INTRODUCTION.................................................................................................................................................. 1
A. PURPOSE OF THIS REQUEST FOR PROPOSALS ............................................................................................1
B. BACKGROUND INFORMATION....................................................................................................................1
C. SCOPE OF PROCUREMENT ..........................................................................................................................1
D. PROCUREMENT MANAGER.........................................................................................................................2
E. PROPOSAL SUBMISSION .............................................................................................................................2
F. DEFINITION OF TERMINOLOGY...................................................................................................................3
G. PROCUREMENT LIBRARY ............................................................................................................................6
II. CONDITIONS GOVERNING THE PROCUREMENT ................................................................................................. 6
A. SEQUENCE OF EVENTS.....................................................................................................................................6
B. EXPLANATION OF EVENTS ...............................................................................................................................7
1. Issue RFP .....................................................................................................................................................7
2. Acknowledgement of Receipt Form ............................................................................................................7
3. Pre-Proposal Conference ............................................................................................................................7
4. Deadline to Submit Written Questions .......................................................................................................8
5. Response to Written Questions ..................................................................................................................8
6. Submission of Proposal ...............................................................................................................................8
7. Proposal Evaluation ....................................................................................................................................9
8. Selection of Finalists ...................................................................................................................................9
9. Oral Presentations ......................................................................................................................................9
10. Best and Final Offers ..............................................................................................................................9
11. Finalize Contractual Agreements ...........................................................................................................9
12. Contract Awards ....................................................................................................................................9
13. Protest Deadline.....................................................................................................................................9
C. GENERAL REQUIREMENTS.............................................................................................................................10
1. Acceptance of Conditions Governing the Procurement ............................................................................10
2. Incurring Cost............................................................................................................................................10
3. Prime Contractor Responsibility ...............................................................................................................10
4. Subcontractors/Consent ...........................................................................................................................10
5. Amended Proposals ..................................................................................................................................11
6. Offeror’s Rights to Withdraw Proposal.....................................................................................................11
7. Proposal Offer Firm...................................................................................................................................11
8. Disclosure of Proposal Contents ...............................................................................................................11
9. No Obligation............................................................................................................................................12
10. Termination..........................................................................................................................................12
11. Sufficient Appropriation.......................................................................................................................12
12. Legal Review ........................................................................................................................................12
13. Governing Law .....................................................................................................................................12
14. Basis for Proposal.................................................................................................................................12
15. Contract Terms and Conditions............................................................................................................12
16. Offeror’s Terms and Conditions ...........................................................................................................13
17. Contract Deviations .............................................................................................................................13
18. Offeror Qualifications ..........................................................................................................................13
19. Right to Waive Minor Irregularities .....................................................................................................13
20. Change in Contractor Representatives ................................................................................................14
21. Notice of Penalties ...............................................................................................................................14
22. Agency Rights.......................................................................................................................................14
23. Right to Publish ....................................................................................................................................14
24. Ownership of Proposals .......................................................................................................................14
ii
25. Confidentiality......................................................................................................................................14
26. Electronic mail address required..........................................................................................................14
27. Use of Electronic Versions of this RFP ..................................................................................................14
28. New Mexico Employees Health Coverage............................................................................................15
29. Campaign Contribution Disclosure Form .............................................................................................15
30. Letter of Transmittal ............................................................................................................................15
31. Disclosure Regarding Responsibility ....................................................................................................16
32. New Mexico/Native American Resident Preferences...........................................................................17
III. RESPONSE FORMAT AND ORGANIZATION ...................................................................................................... 18
A. NUMBER OF RESPONSES ...............................................................................................................................18
B. ELECTRONIC SUBMISSION .............................................................................................................................18
C. PROPOSAL CONTENT AND ORGANIZATION...................................................................................................20
IV. SPECIFICATIONS.............................................................................................................................................. 21
A. DETAILED SCOPE OF WORK ...........................................................................................................................21
B. TECHNICAL SPECIFICATIONS..........................................................................................................................22
1. Organizational Experience........................................................................................................................22
2. Organizational References........................................................................................................................22
3. Mandatory Specification...........................................................................................................................23
C. BUSINESS SPECIFICATIONS ............................................................................................................................23
1. Financial Stability......................................................................................................................................23
2. Letter of Transmittal Form........................................................................................................................24
3. Campaign Contribution Disclosure Form ..................................................................................................24
4. Oral Presentation......................................................................................................................................24
5. Cost ...........................................................................................................................................................24
6. New Mexico/Native American Resident Preferences ...............................................................................24
V. EVALUATION................................................................................................................................................... 24
A. EVALUATION POINT SUMMARY ....................................................................................................................24
B. EVALUATION FACTORS ..................................................................................................................................25
1. B.1 Organizational Experience (See Table 1) ............................................................................................25
2. B.2 Organizational References (See Table 1) ............................................................................................25
3. B.4 Mandatory Specifications ...................................................................................................................25
4. C.1 Financial Stability (See Table 1) ..........................................................................................................25
5. C.2 Letter of Transmittal (See Table 1) .....................................................................................................26
6. C.3 Campaign Contribution Disclosure Form (See Table 1).......................................................................26
7. C.4 Cost (See Table 1) ...............................................................................................................................26
8. C.7. New Mexico/Native American Resident Preferences ........................................................................26
C. EVALUATION PROCESS ..................................................................................................................................26
APPENDIX A ......................................................................................................................................................... 27
CAMPAIGN CONTRIBUTION DISCLOSURE FORM .................................................................................................. 27
APPENDIX B ......................................................................................................................................................... 30
DRAFT CONTRACT................................................................................................................................................ 30
APPENDIX C ......................................................................................................................................................... 45
COST RESPONSE FORM ........................................................................................................................................ 45
APPENDIX D......................................................................................................................................................... 46
LETTER OF TRANSMITTAL FORM .......................................................................................................................... 46
iii
APPENDIX E ......................................................................................................................................................... 48
ORGANIZATIONAL REFERENCE QUESTIONNAIRE ................................................................................................. 48
iv
I. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSALS
The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract
through competitive negotiations for the procurement of a statewide youth dance program to be
provided in public schools for at-risk and low income youth and for a statewide dance program to
develop self-agency for youth in public schools in New Mexico.
B. BACKGROUND INFORMATION
During the 2026 legislative session, funding was made available from the New Mexico Government Results
and Opportunity (NMGRO) Program fund to the New Mexico Department of Health (NMDOH) for fiscal
year 2027 and fiscal year 2028 for a statewide dance program to be provided in public schools for low-
income, at-risk youth and for a statewide dance program to develop self-agency for youth in public
schools in New Mexico: https://www.nmlegis.gov/Sessions/26%20Regular/final/HB0002.pdf (page 271 (c)
and (e))
C. SCOPE OF PROCUREMENT
The scope of this procurement is to provide statewide youth dance programs in public schools for
low-income, at-risk youth and for a statewide dance program to develop self-agency for youth in
public schools in New Mexico for recurring contract(s) within Fiscal Years 2027-2028. This may
be a multiple award contract. Pursuant to the Procurement Code, Sections 13-1-153 and 13-1-154,
the State reserves the right to issue multiple awards to obtain the item(s) listed.
i. Statewide youth dance programs in public schools for low-income, at-risk youth
1. Provide culturally, age-appropriate, and inclusive dance programs in public elementary,
middle, and/or high schools across New Mexico. The dance program must focus on best
practices for increasing physical activity and improving nutrition among children and
adolescents and designed to reach Native American, Hispanic, and African American students.
2. Incorporate culturally and age-appropriate nutrition education and promotion into all dance
programs in each school.
3. Conduct teacher trainings in each school district served focused on incorporating physical
activity and nutrition education in the classroom.
4. Conduct and submit comprehensive quantitative and qualitative evaluation of the dance
program to assess program efficacy, behavior change, and health outcomes.
ii. Statewide dance program to develop self-agency for youth in public schools in
New Mexico
1. Provide culturally, age-appropriate, and inclusive dance programs in public elementary,
middle, and/or high schools across New Mexico. The dance program must focus on developing
self-agency including using skills learned in dance to build healthy self-esteem, self-
1
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