Request for Bids- Qty Two (2) New 2025 Ford Ranger Cabin Crew 4WD Trucks

Location:	California
Posted:	Nov 17, 2025
Due:	Dec 19, 2025
Agency:	Greenfield city
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Publication URL:	To access bid details, please log in.

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City of Greenfield

599 El Camino Real

Greenfield, CA 93927

(831-674-5591 7 831-674-3149

www.ci.greenfield.ca.us

REQUEST FOR BIDS FOR

QTY TWO (2) NEW 2025 FORD RANGER CREW CAB 4WD TRUCKS

NOTICE IS HEREBY GIVEN that bids will be received by the City of Greenfield, hereinafter

referred to as “City”, for the above stated equipment in strict accordance with the bid specifications

provided on the City’s Solicitation’s page (https://ci.greenfield.ca.us/164/City-Solicitations) and

on our Planet Bids Vendor Portal (https://vendors.planetbids.com/portal/78539/portal-home).

A Bid will be available on PlanetBids beginning November 17, 2025. Applicants must register for

the specific bid on PlanetBids to receive addendum updates and to submit their Bid. Questions

about this bid should be submitted through Planet Bid’s Q&A tab before Friday, December 12,

2025 at 5:00 p.m.

Bids must be submitted in electronic format through Planet Bids before Friday, December 19,

2025 at 5:00 p.m.

Late bids will not be accepted. Please see Instructions to Bidders and Bid Forms for format and

full deadline information.

Bid Proposal for Qty Two (2) New 2025 Ford Ranger Crew Cab 4WD Truck

The City reserves the right, after receiving bids, to reject any and all bids, or to make award to the

lowest responsible bidder and reject all other bids; to waive any informality in the bid process; to

accept any bid or portion thereof, and take all bids under advisement for a period of fourteen (14)

days. Bids will be compared on the basis of the total lump sum bid as shown on the Bid Form and

selected criteria. The City reserves the right to reject any and all bids and to award the contract to

the Bidder who best meets the requirements set forth in the bid documents.

INSTRUCTIONS TO BIDDERS FOR

QTY TWO (2) NEW 2025 FORD RANGER CREW CAB 4WD

TRUCK

The City of Greenfield is soliciting bids for the purchase of Qty Two (2) New 2025 Ford Ranger

Crew Cab 4WD Truck. Electronic Bids must be received by Planet Bids no later than Friday,

December 19, 2025, local time at 5:00 p.m. RFI’s must be received by Friday, December 12,

2025, at 5:00 p.m. local time (PST).

Late bids will not be accepted. Questions regarding the bid forms and specifications may be

submitted through Planet Bids, a third-party service managing our Bid process.

BACKGROUND

The City continues to be a model of economic vitality and resilience through the implementation

of infrastructure improvement to city parks, roads, and water treatment systems. Renewable

energy, water reclamation, and downtown revitalization are at the heart of the City’s mission to

provide a sustainable future for its residents, businesses and visitors.

BID INSTRUCTIONS AND RELATED INFORMATION

BID FORM

Information concerning bids can be obtained on the City Solicitations page of the City’s website

(https://ci.greenfield.ca.us/164/City-Solicitations) and on Planet Bid’s page for this bid

(https://vendors.planetbids.com/portal/78539/portal-home).

Bids must be prepared and submitted electronically, on Bid Forms provided by the City in

conformance with these Instructions to Bidders and Bid Documents. All information requests in

the Bid Forms must be clearly and legibly set forth in the manner and form indicated. The City

will not consider any bid not meeting their requirements.

Bidders are required to state the complete unit price, including sales tax in this bid. Prices quoted

shall be F.O.B. City of Greenfield Corp Yard, 920 Walnut Ave, Greenfield, CA 93927.

The information requested and the manner of submission is essential to prompt and fair evaluation

of all bids. Accordingly, the City reserves the right to declare as non-responsive and reject any bids

in which information is requested and is not furnished or when a direct or complete answer is not

provided. Bidders may not take exception to items in those specifications where the term “No

exceptions” is specified.

Additionally, unauthorized conditions, limitations or provisions attached to a bid will render it

irregular and may cause its rejection. The completed Bid Forms shall be without interlineations,

alterations or erasures. Alternative Bids will not be considered unless specifically requested. No

oral, electronic, telegraphic, or telephonic bid modifications or withdrawal will be considered.

The City hereby affirmatively ensures that minority business enterprises will be afforded full

opportunity to submit bids in response to this notice and will not be discriminated against on the

basis of race, color, natural origin, ancestry, sex or religion in any consideration leading to the

award of a contract/agreement.

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RESERVATION

The City reserves the right to reject any and all bids, or to waive irregularities or informalities in

the selected bid as may be permitted by law. In addition, the City of Greenfield reserves the right

to reject any bidder who has been delinquent or unfaithful in any former agreement with the City,

should deem it necessary for the public good. The City reserves the right to take all bids under

advisement for a period of fourteen (14) days. No bidder may withdraw their bid for a period of

thirty (30) days after the date from the opening thereof. The award of agreement/issuance of

purchase order, if made, shall be determined solely by the City.

AFFIDAVIT

An affidavit form is attached. It must be completed and submitted signifying that the bid is genuine

and not collusive or made in the interest or on the behalf of any person not named in the bid, that

the bidder has not collusive or made in the interest or on the behalf of any person not named in the

bid, that the bidder has not directly or indirectly induced ort solicited any other bidder to put in a

sham bid or any other person, firm or corporation to refrain from proposing, and that the bidder

has not in any manner sought by collusion to secure to itself an advantage over any other bidder.

Any bid submitted without an affidavit or in violation of this requirement will be rejected.

BID ERRORS

Bidders will not be allowed to take advantage of any errors and/or omissions in the specifications

provided by the City. Bidder is liable for all errors or omissions incurred in preparing the bid.

Bidders will not be allowed to alter bid documents after the due date for submission.

Bidders are hereby notified that the City will rely on the accuracy and completeness of all

information provided in making its selection. As such, bidders are urged to carefully review all

information provided to ensure clarity, accuracy and completeness of such information. As the City

deems necessary and appropriate in its sole discretion, the City reserves the right to make inquiries

or other follow-up required to verify the information provided.

WITHDRAW OF BID

A bid may be withdrawn by written requests signed by the bidder. Such requests must be delivered

by the City’s designated official prior to the bid-opening hour stipulated in the Notice

Requesting Bids. No bid may be withdrawn during the period of thirty (30) days after opening of

bids.

LEGAL RESPONSIBILITIES

All bids must be submitted, field, made, and executed in accordance with State and Federal laws

relating to bids for agreements of this nature whether the same or expressly referred to herein or

not. Any bidder submitting a bid shall by such action thereby agree to each and all of the terms,

conditions, provisions, and requirements set forth, contemplated and referred to in the Request for

Bids, Instructions to Bidders and Bid Forms to full compliance therewith.

DELIVERY OF BID

Bid Forms shall be electronically submitted to this project’s posting on the City of Greenfield’s

Vendor Portal on Planet Bids. Applicants must register for the specific project on Planet Bids to

receive RFI updates and submit Bid.

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PURCHASE CONDITIONS AND REQUIREMENTS

FORMAL APPROVAL OF AGREEMENT OR PURCHASE ORDER

Acceptance of a bid does not constitute a contract to purchase with the City. A contract shall be

created only by formal approval of a proposed agreement or purchase ORDER BY THE City

Council of the City of Greenfield and issuance of a purchase order or purchase agreement.

Under no circumstances shall the City be liable for any costs incurred in connection with the

preparation and submission of any bid.

COMPLIANCE WITH CODES AND STATUES

The desired vehicle or equipment shall conform in every respect with the latest editions of the

Motor Vehicle and Administrative Codes and Regulations of the State of California. Federal Motor

Vehicle Safety Standards and all applicable provisions of the California Occupational Safety and

Health Act. It is the sole responsibility of the successful bidder to advise the City in writing of any

conflicts between the requirements herein and the aforementioned Codes and Standards.

The bidder guarantees that the offered equipment, material or services meet all safety requirements

applicable in accordance with Cal-OSHA regulations and any other rule or regulation required by

the City of Greenfield.

INTENT OF SPECIFICATIONS

The specifications contained herein are intended to describe the type, size and quality of the

equipment desired and to cover the furnishing and delivery to the purchaser of a complete portable

generator set as hereinafter specified. These specifications are intended to describe the City’s

minimum requirements. Minor details of construction and materials, where not otherwise

specified, are left to the discretion of the manufacturer, who shall be solely responsible for the

design and construction of all features.

INFORMATION AND OTHER ITEMS REQUIRED ON DELIVERY

The following shall be furnished with Qty Two (2) New 2025 Ford Ranger Crew Cab 4WD

Truck at the time of delivery, as well as other potentially necessary documents and information:

- 3 set keys with key FOBs

State of California “Exempt” registration shall be completed by the selling dealer and indicate the

legal and registered owner as the City of Greenfield, 599 El Camino Real, Greenfield, CA 93927.

Failure to provide any of the printed material specified above may be cause for rejection of the

equipment.

GENERAL

WARANTY

As provided on the Bid Specifications.

DELIVERY, INSPECTION AND ACCEPTANCE

A delivery and inspection appointment shall be made five (5) business days in advance prior to

delivery. Contact Manuel Ayala 831-674-2635 or by email at mayala@ci.greenfield.ca.us. The

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equipment shall be delivered to the City of Greenfield Corporate Yard at 920 Walnut Ave,

Greenfield, CA 93927.

City personnel will inspect all equipment for compliance with specifications. If defects are found

requiring correction, it shall be the seller’s responsibility to return them for correction. All

transportation to and from the City Facility will be the responsibility of the dealer until the

equipment is accepted. Any equipment not accepted shall be removed immediately from the City

Facility at the seller’s expense.

SPECIFICATIONS AND DESCRIPTION OF EQUIPMENT

All equipment supplied under these specifications shall be the manufacturer’s latest production

model, including all standard equipment and its latest changes, all approved and incorporated field

designed and implemented changes, revisions and additions at the time of delivery. All equipment

furnished under this contract shall be new, unused and the same as the manufacturer’s current

production model. Accessories not specifically mentioned herein, but necessary to furnish a

complete unit ready for use, shall also be included. Units shall conform to the best practice known

to the body trade in design, quality of material and workmanship.

The vendor is expected to obtain all equipment specified herein, combined into a ready-to-operate

piece of equipment, and deliver to the City within thirty (30) business days of the award of the bid

by the City or within a timeline mutually agreed on by the City and the bidder.

When the specification for particular items is not defined, manufacturer’s standards are either

satisfactory, or they are not applicable to this vehicle. All “standard” equipment shall appear on

the equipment as listed or reflected in the manufacturer’s applicable sales brochure.

REQUESTS FOR INFORMATION

Any error, omissions, or discrepancies found in the bid documents shall be called to the attention

of the City and clarified prior to the submission of bids.

The deadline for Requests for Information is Friday, December 12, 2025 at 5:00 p.m. The format

is as follows:

1. Bidder to submit requests for clarification or additional information electronically to

PlanetBids under the Q&A tab

2. RFIs shall be numbered sequentially.

3. Each RFI shall be limited to one subject.

4. An RFI should be submitted if any one of the following occur:

a. Bidder discovers an apparent conflict or discrepancy between portions of the Bid

Documents.

b. Bidder discovers what appears to be an omission from the Bid Documents.

RFI’s shall be directed to the Planet Bid’s Q&A tab of this project.

Bidders that contact other City personnel or City Council members after the City releases the

Notice Inviting Bids and throughout the evaluation period may be disqualified from consideration.

This requirement applies to bidder’s representatives, lobbyists and agents.

ADDENDUM(S)

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request for Bids- Qty Two (2) New 2025 Ford Ranger Cabin Crew 4WD Trucks

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