27001 - RFB - Water Treatment Chemicals

RFB No. 27001
REQUEST FOR BID No. 27001
FOR
"WATER TREATMENT CHEMICALS"
(Aluminum Sulfate, Proprietary Coagulant Products, Fluorosilicic Acid,
and Sodium Hypochlorite)
https://www.wilmette.gov/bids.aspx
Last Date/Time for Questions 09/22/2026
2:00 pm local time
Last Addendum Issued 09/24/2026
2:00 pm local time
Bids Due and Opened on 09/29/2026
DemandStar.com 2:00 pm local time
Submit Questions To: Submit Bids At:
purchase@wilmette.com www.DemandStar.com
Note: This cover sheet is an integral part of the bid documents and is, as are all of the following
documents, part of any contract executed between the Village of Wilmette and any successful Bidder.
Bidder Company Name
(please print)
Page 1
Village of Wilmette

RFB No. 27001
VILLAGE OF WILMETTE
NOTICE TO BIDDERS
The Village of Wilmette ("Village") will receive bids on DemandStar.com until September 29, 2026, at
2:00 pm, local time for the water treatment chemicals Aluminum Sulfate, Proprietary Coagulant
Products, Fluorosilicic Acid and Sodium Hypochlorite.
Description of Work
The proposed work is officially known as Water Treatment Chemicals, as further described in the
Specifications section of this RFB.
Bid Bond
A bid bond is not required.
Availability and Clarification of Documents
This RFB and any addendums will be posted on DemandStar.com and the Village's website at:
https://www.wilmette.gov/bids.aspx. The deadline for submitting questions is 2:00 pm local time
09/22/2026. Bidders will provide written acknowledgment of each addendum issued with their
submitted bid. Oral explanations will not be binding. No clarifications, interpretations or addenda
shall be issued after 2:00 pm local time on 09/24/2026. It is the sole responsibility of the Bidder to
check DemandStar.com and the Village' website to determine if an addendum has been posted.
Restriction Of Communication
Any questions related to this RFB must be submitted in writing to Cliff Ruemmler, Purchasing
Manager, at Purchase@wilmette.com. Questions received by the Village, including the Village's
responses, will be consolidated and posted on DemandStar.com and the Village's website.
All other communications between a Bidder and Village staff, public official(s) and/or Village
consultants concerning any part of this solicitation is strictly prohibited. Failure to comply with this
requirement may result in the Village disqualifying the Bidder's bid.
Confidentiality
Bidders' response, in its entirety, is subject to the Illinois Freedom of Information Act and that no part
of the Bidder's response will be considered confidential by the Village.
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Village of Wilmette

RFB No. 27001
BID PREPARATION AND SUBMISSION
Preparation of Bid Documents
The Bidder shall prepare the bid on the attached bid forms furnished by the Village. All blank spaces
on the bid pages applicable to the subject specification must be correctly completed. All signatures
must be completed. Bidders are warned against making any erasures or alterations of any kind, and
Bids which contain omissions, erasures, conditions, alterations, or additions not called for may be
rejected.
Conditions
Bidders are responsible to become familiar with all conditions, instructions, and contract documents
governing this bid, including the Contract terms attached in Appendix One (1). Submission of a bid
will be considered specific evidence of having performed the above. Any exceptions to the contract
document that you may have must be included on the Bid Exception Sheet. Once the award has
been made, failure to have read all the conditions, instructions and specifications of this RFB shall not
be cause to alter the original bid or to request additional compensation.
Conflict with Existing Village Contracts
The supply and delivery of the Water Treatment Chemicals shall be treated as a separate contract and
not performed in conjunction with any existing contracts as currently held by the Bidder. Any Bidder that
currently performs work for the Village under an existing contract must agree to provide additional crews
(labor and equipment) to guarantee that timeliness, quality and services currently rendered do not suffer
in any way due to additional work contained in this Bid.
Submission of Bids
All Bids must be submitted electronically through DemandStar.com by the specified opening date and
time of the bid. Bids submitted after the specified date and time will not be accepted. Mailed bids and
bids emailed to the Village will not be accepted without prior written approval by the Village. It is the
sole responsibility of the Bidder to submit the pdf copy of the bid on DemandStar.com.
Modify or Withdrawal of Bids
Bidders may modify, withdraw or cancel their bid at any time prior to the bid opening date and time by
deleting the bid document(s) attached to their submission on DemandStar.com. Mailed or emailed
requests to withdraw a bid arriving after the specified bid opening date and time will not be accepted
regardless of date/time stamp or post-marked time on the envelope. After the bid opening date and
time, no bid shall be withdrawn or canceled for a period of ninety (90) calendar days. The successful
Bidder shall not withdraw or cancel its bid after having been notified by the Purchasing Manager that
said bid has been accepted, subject to approval by the Village Board.
Competency of Bidder
The Bidder, if requested in writing, must present within five (5) business days, evidence satisfactory
to the Village of ability and possession of the necessary facilities, equipment, personnel, prior
experience, financial resources, and/or certificates of insurance.
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Village of Wilmette

RFB No. 27001
Qualifications of Bidders
Bidder must have the following minimum experience:
a. Three years' experience as a continuously operating entity engaged in the performance of
similar Work.
b. Bidder must have all permits and licenses required by local municipal, county, state and/or
federal regulations and laws.
Bid Tabulation
A summary bid tabulation will be posted on DemandStar.com and the Village's website
(https://www.wilmette.gov/bids.aspx) generally within one business day of the bid opening. Copies of
bid tabs will not be mailed/emailed to individual companies.
Consideration of Bids
The work shall be awarded to the responsible Bidder who submits the responsive bid that is most
advantageous to the Village.
The Village reserves the right to waive any technicalities, irregularities or award in part or in whole or
to not award at all, reject any and all bids, and may order a re-advertisement for new bids or whatever
is in the best interest of the Village.
Failure on the part of the successful Bidder to execute a contract within thirty (30) calendar days of its
receipt or to provide an acceptable performance bond, if required, shall be considered just cause to
withdraw the award. In such case the bid security shall be forfeited as liquidated damages and not as
a penalty.
If the bid does not meet the entire Village specifications but does substantially meet the requirements,
the bidder should indicate, in writing on the Bid Exception Sheet, all deviations from the specifications.
The Specifications included in this RFB are to be considered the minimum specifications to perform the
Work.
Disqualification of Bids
The following will be cause for disqualification of bid:
a. Prices excessively high and/or exceed monies available for the intended work;
b. Failure to offer to meet specified delivery or performance schedules;
c. Failure to price out the bid in conformance to the required format; or qualification of price to
protect the Bidder from unknown future market conditions;
d. Rights of the Village limited under any contract clause;
e. Reasonable basis to suspect either conflict of interest or collusion among Bidders;
f. Bidder fails to submit required information, literature, or affidavits with bid;
g. Late bids;
h. Failure of any authorized person to sign any required forms or to sign the bid;
i. Bidder is prohibited by local, state or federal law from entering into public contracts;
j. Bidder is in arrears or is in default to the Village upon any debt or contract, or that is a
defaulter, as surety or otherwise, upon any obligation to the Village;
k. Bidder has failed to perform faithfully any previous contract with the Village; and
l. Anything to be in violation of the procurement policies and procedures for the Village of
Wilmette.
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Village of Wilmette

RFB No. 27001
INSTRUCTIONS TO BIDDERS ON COMPLETING FORMS
The following Bid Forms must be filled out completely, executed by an authorized agent and included
in the bid per the Submission of Bids instructions herein.
BID SUBMISSION FORMS, in this order
...... Bid Cover Sheet (page 1 of RFB)
...... Bidder Information Sheet
...... Bid Sheets
...... Specifications
...... Reference Form
...... Bid Exceptions Sheet
...... Bid Affirmation and Certification Pages (signed)
...... Certification of Compliance (signed)
SUCCESSFUL Bidder ONLY
The successful Bidder will be required to execute the Contract included in Appendix One to this
RFB. These documents SHOULD NOT be completed at the time of bid submission.
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Village of Wilmette

RFB No. 27001
BIDDER INFORMATION SHEET
WATER TREATMENT CHEMICALS
Company Name:
DBA:
Address:
City, State, Zip:
Contact Name:
Phone Numbers:
Email:
Website:
Federal Employer Identification # (FEIN):
IL Secretary of State File #:
IL Department of Employment Security #:
IL Department of Revenue Registration #:
IL Department of Professional Regulation #:
Please include an explanation for any blank or "n/a" responses above. ____________________
_____________________________________________________________________________
The Village is required to make a good faith effort to collect and publish certain demographic information for all
vendors and subcontractors doing business with the Village. The Village is now required to report whether the
Village's vendors or subcontractors are a minority, women, or veteran-owned business as defined by the
Illinois Public Act 102-0265. In addition, if the vendor or subcontractor is self-certifying, the Village is required
to disclose if the business is certified as a small business under Small Business Administration standards.
Business Type Certified
Certified By(2)
(Select all the apply) (Circle All That Apply)
Minority-owned(1) Yes / No
Women-owned(1) Yes / No
Veteran-owned(1) Yes / No
Federal SBA Qualified Yes / No
(1)As defined by the Business Enterprise for Minorities, Women, and Persons with Disabilities Act (30 ILCS 575/).
(2)If Certified, provide the name of the certifying organization or state "self-certified".
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Village of Wilmette

RFB No. 27001
BID SHEET
WATER TREATMENT CHEMICALS
Bidder hereby proposes and agrees to supply the Water Treatment Chemicals to the Village in
accordance with the terms, conditions, standards, requirements and specifications set forth in this
Bid, for the unit prices as follows:
_______________________ hereby agree to furnish to the Village all Water Treatment Chemicals in
accordance with provisions, instructions, and specifications of the Village, for the two (2) year period
beginning January 01, 2027, and ending December 31, 2028. If the Village elects to award a one (1)
year contract instead, the contract will terminate on December 31, 2027. The unit prices for the
Contract will be as follows:
GROUP A - Liquid Coagulant
Est.
Bid Year 1 Unit Price Year 2 Unit Price
Description Annual
Line 01/01/2027 to 12/31/2027 01/01/2027 to 12/31/2028
Quantity
Bauxite Alum- 4,000 gal. load
A1 235 Tons $ __________ /ton (dry) $ __________ /ton (dry)
Concentration = 8.3% Al O
2 3
Alumina Trihydrate - 4,000 gal.
A2 235 Tons $ __________ /ton (dry) $ __________ /ton (dry)
load
DelPAC 2020- 4,000 gal. load
A3 Concentration = ________% 210 Tons $ _________ /Ib $ _________ /Ib
Al2O3
SternPAC 70 - 4,000 gal. load
A4 Concentration = ________% 210 Tons $ _________ /Ib $ _________ /Ib
Al2O3
Product Manufacturer: ________________________________
Product Name: ________________________________
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Village of Wilmette

RFB No. 27001
BID SHEET
WATER TREATMENT CHEMICALS
(continued)
GROUP B - Liquid Fluorosilicic Acid
Est.
Bid Year 1 Unit Price Year 2 Unit Price
Description Annual
Line 01/01/2027 to 12/31/2027 01/01/2027 to 12/31/2028
Quantity
Liquid Fluorosilicic Acid - 3,000
B gal load Concentration = 23% 65 Tons $ _______ /ton $ _______ /ton
H2SiF6
Product Manufacturer: ________________________________
Product Name: ________________________________
GROUP D - Liquid Sodium Hypochlorite
Est.
Bid Year 1 Unit Price Year 2 Unit Price
Description Annual
Line 01/01/2027 to 12/31/2027 01/01/2027 to 12/31/2028
Quantity
Liquid Sodium Hypochlorite-
D 4,000 gallon load Concentration 60,000 gal $ _______ /gal $ _______ /gal
= 15 % NaOCl
Product Manufacturer: ________________________________
Product Name: ________________________________
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Village of Wilmette

RFB No. 27001
SPECIFICATIONS
WATER TREATMENT CHEMICALS
The following Specifications and other provisions shall govern the performance of the proposed Work
and will be made a part of the Contract.
1. General Product Requirements
a. Product must be approved by Illinois EPA for use in potable water.
b. Product must be certified to meet ANSI/AWWA Standards, latest revision.
c. Product must be NSF Standard 60 approved.
d. Documentation demonstrating IEPA, ANSI/AWWA, and NSF approval must be
submitted with bid.
e. A typical lot analysis, product information sheet and MSDS must be included with the
bid.
2. Product Substitutions
No products substitutions are allowed without the expressed written consent of the Village.
3. Chemical Delivery
a. All deliveries will be made to the Wilmette Water Plant, 200 Lake Avenue, Wilmette, IL
between the hours of 7:00 AM - 2:00 PM, Monday through Friday.
b. Deliveries shall be made with a minimum of three days' notice by the Village.
c. Deliveries shall be made in quantities of approx. 4,000 gallons each (full tanker truck
load), except for Fluoride which will require 3,000 gallon deliveries. The Village does not
guarantee the specific amount of any chemical that will be purchased during the term of
the contract. It is estimated that the approximate annual weight to be purchased by
Wilmette of each chemical will be:
i. Alum 235 tons (dry) 86,500 gallons
ii. Proprietary Coagulant 210 ton 40,000 gallons
iii. Sodium Hypochlorite (15%) 300 tons 60,000 gallons
iv. Fluoride 65 tons 12,000 gallons
d. A Certificate of Analysis (COA) must be provided with each delivery. The COA must
contain a lot number, percent product or concentration and listed impurities. The
analytical procedure used for each COA parameter must be submitted to Wilmette
Water Plant prior to first delivery.
e. Deliveries shall be made in sealed tanker trucks dedicated to water treatment chemical
delivery. All openings into the tanker must be closed with tamper evident seals.
Numbered seals referenced on the bill of lading are required.
f. Delivery trucks shall have a compressor to aid in delivery of product.
g. Prior to delivery, the driver's identification, date of delivery, seal serial number and
approximate time must be provided to Wilmette Water Plant. Upon arrival and prior to
off-loading chemical, driver must display a picture I.D.
4. Other Requirements
a. Manufacturer must provide a one-hour class at Wilmette Water Plant on safe handling
of treatment chemicals, or provide a DVD/Video.
b. Manufacturer must provide the Village with emergency contact information in the event
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Village of Wilmette

RFB No. 27001
of a major spill or leak at the Wilmette Water Plant.
5. Aluminum Sulfate (Alum) -- Al (SO4)
2 3
a. Quality
Chemical to be furnished shall conform to the latest revision of AWWA Standard
Specification for Aluminum Sulfate B403 and, in addition, shall be free of any additives
or detergents applied as dispersing agents. The product shall be certified and listed by
ANSI/NSF as meeting the requirements of NSF Standard 60, current edition.
b. The aluminum sulfate in Bid Line A2 shall be made exclusively from Alumina Tri-hydrate
and not exceed 75 ppm of iron content:
i. Appearance and Odor: Clear yellow liquid, sweet odor
ii. Flash Point: Not Flammable
iii. Vapor Pressure: Water Solvent
iv. Specific Gravity: 1.31 +/- 0.02 g/ml
v. Product pH: 2.00 +/- 0.50 standard pH units
vi. Solubility in Water: Complete
c. Shipment & Storage
Deliveries must be made in minimum quantities of 4,000 gallons. Deliveries will be
received in bulk for transfer to owner's storage tanks. Connection to building piping
shall be 2" cam-lock coupling. Delivery shall include certified weight tickets. The
aluminum sulfate will be stored in two (2) eight thousand (8,000) gallon tanks.
d. Price
Price should be stated for Aluminum Sulfate in liquid form containing not less than 17%
Aluminum Oxide (AL O ).
2 3
i. Bid Line A1: Aluminum Sulfate made from Bauxite Ore. (dry price, $ per ton, dry
weight calculated as shown below, based on weight tickets).
ii. Bid Line A2: Aluminum Sulfate made exclusively from Alumina Trihydrate and
not to exceed 75 ppm of Iron Content (dry price, $ per ton, dry weight calculated
as shown below, based on weight tickets).
e. Payment
Certified weight tickets shall be furnished with all invoices rendered for delivery of Liquid
Aluminum Sulfate in bulk. Invoices for payment for Liquid Aluminum Sulfate shall
contain certification as to concentration of AL O in chemical, specific gravity and weight
2 3
of dry Aluminum Sulfate in the following manner:
i. (Net Weight X Conc. %) / (17%) = lbs. Dry Alum
ii. (Lbs. Dry Alum) X (1/2000) X (Bid Unit Price $/ton) = Invoice Amount
iii. Where: Net Wt = Net Weight in pounds of Liquid Aluminum Sulfate delivered
iv. Conc. = Concentration of Aluminum Oxide (AL O ) in percent (as determined by
2 3
analysis).
v. 17% = A physical constant which is % of molecular weight of aluminum oxide in
dry Alum.
vi. Sample calc, assuming Net Wt of Liquid Alum is 46,000 lbs., contract price
$100/ton, with AL O = 8.3%
2 3
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Village of Wilmette