Website Design and Maintenance Services

REQUEST FOR STATEMENT OF
QUALIFICATIONS
FOR
WEBSITE DESIGN AND MAINTENANCE
SERVICES
RFQ Number: 2026-04
Chino Basin Water Conservation District
Thursday, April 16, 2026
* Questions regarding RFQ due Thursday, April 30, 2026 at 4:00 p.m.
* Response to Questions due Friday, May 15, 2026 by 5:00 p.m.
* Statements of Qualifications due by Thursday, May 21, 2026 by 2:00 p.m.
* Interviews will be tentatively scheduled Thursday, June 11, 2026
* Selection by July 2026

TABLE OF CONTENTS
NOTICE TO RESPONDENTS & FOR PUBLICATION ....................................................................... 1
1. INTRODUCTION ................................................................................. Error! Bookmark not defined.
2. SCHEDULE OF RFQ EVENTS ............................................................... Error! Bookmark not defined.
3. PERIOD OF PERFORMANCE ............................................................... Error! Bookmark not defined.
4. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS .......................... Error! Bookmark not defined.
5. COST OF RFQ PREPARATION ............................................................. Error! Bookmark not defined.
6. WITHDRAWAL OF STATEMENTS OF QUALIFICATIONS...................... Error! Bookmark not defined.
7. GENERAL TERMS AND CONDITIONS ................................................. Error! Bookmark not defined.
8. KEY PERSONNEL ................................................................................ Error! Bookmark not defined.
9. COMPENSATION ................................................................................ Error! Bookmark not defined.
10. SCOPE OF SERVICES ........................................................................... Error! Bookmark not defined.
11. RIGHT TO TERMINATE THIS SOLICITATION ....................................... Error! Bookmark not defined.
12. PREPARATION OF STATEMENTS OF QUALIFICATIONS ...................... Error! Bookmark not defined.
13. REQUIREMENTS ................................................................................ Error! Bookmark not defined.
14. STATEMENTS OF QUALIFICATIONS CONTENT AND FORMAT ........... Error! Bookmark not defined.
15. EVALUATION PROCESS AND CRITERIA .............................................. Error! Bookmark not defined.
16. ADDITIONAL INFORMATION ............................................................. Error! Bookmark not defined.
APPENDIX A - PRELIMINARY SCOPE OF SERVICES
APPENDIX B - COST PROPOSAL FOR WEBSITE DESIGN AND MAINTENANCE SERVICES
APPENDIX C - DISQUALIFICATION QUESTIONNAIRE
APPENDIX D - DISCLOSURE OF GOVERNMENT POSITIONS
APPENDIX E - EX PARTE COMMUNICATIONS CERTIFICATION
APPENDIX F - REFERENCES
APPENDIX G - ADDENDA ACKNOWLEDGEMENT FORM

NOTICE TO RESPONDENTS & FOR PUBLICATION
REQUEST FOR QUALIFICATIONS (RFQ NO. 2026-04) FOR
WEBSITE DESIGN AND MAINTENANCE SERVICES
The CHINO BASIN WATER CONSERVATION DISTRICT, hereinafter referred to as the DISTRICT, will
accept responses for Request for Qualifications for WEBSITE DESIGN AND MAINTENANCE
SERVICES until Thursday, May 21, 2026 by 2:00 p.m. at the Chino Basin Water Conservation
District, located at 4594 San Bernardino Street, Montclair, California 91763. Qualifications
received after the deadline will be considered late. Late qualifications will not be accepted.
Faxed qualification submittals are not acceptable.
The RFQ document is available on the District's website at https://cbwcd.org/bids. The District
reserves the right to amend this RFQ prior to the deadline for submission of qualifications. In order to
receive copies or notices of any such amendments/addenda, you must complete the "Prospective
Bidder Contact Information" form available on the District's website at https://cbwcd.org/bids. The
submission of this information will place your firm on the Prospective Bidders List. All
amendments/addenda will be issued via email only to those listed in the Prospective Bidders List and
will be posted on the District's website.
For submittals via mail, the envelope containing the Response to RFQ must be sealed and contain
the words "WEBSITE DESIGN AND MAINTENANCE SERVICES: Statement of Qualifications
Submittal." For submittals via email, one (1) PDF version of the qualifications should be emailed
with the same words in the subject line. Please refer to Section 4, "Submittal of Statements of
Qualifications" for submittal instructions.
Scope of Services: The Chino Basin Water Conservation District ("District") is seeking Statements
of Qualifications from qualified firms to provide comprehensive website design and maintenance
services for the District's WordPress websites. Services include ongoing technical support,
troubleshooting, and bi-weekly system updates to ensure functionality and security. The
Consultant will manage and update website content, maintain brand consistency, and implement
minor design and UX/UI improvements. Services also include performance monitoring, reporting,
security maintenance, and adherence to defined service level agreements (SLAs).
See Appendix "A" for further requirements.

REQUEST FOR STATEMENTS OF QUALIFICATIONS ("RFQ NO. 2026-04") FOR WEBSITE DESIGN
AND MAINTENANCE SERVICES
The Chino Basin Water Conservation District (District) is inviting qualified firms to submit
statements of qualifications to provide WEBSITE DESIGN AND MAINTENANCE SERVICES with the
preliminary scope of services, as set forth in APPENDIX A - PRELIMINARY SCOPE OF SERVICES.
The qualified respondent shall be an independent Consultant capable of providing experienced,
knowledgeable, and professional staff, and shall provide adequate staffing levels at all times and
adhere to established schedules.
The qualified respondent shall comply with all federal, state, and local laws, rules, regulations,
ordinances, and statutes.
1. INTRODUCTION
This RFQ is intended to procure contracted services for WEBSITE DESIGN AND MAINTENANCE
SERVICES for the District which is a public agency whose goal is the protection of the Chino
Groundwater Basin (Basin) in order to guarantee that current and future water needs will be
met.
2. SCHEDULE OF RFQ EVENTS
It is the goal of the District to select the Consultant by the end of July 2026. In preparation for
that action, the following tentative schedule of events has been prepared.
Schedule Item Date**
Release of RFQ Thursday, April 16, 2026
Deadline for Written Questions Thursday, April 30, 2026 at 4:00 p.m.
Responses to Questions Friday, May 15, 2026 by 5:00 p.m.
Statements of Qualifications are Due Thursday, May 21, 2026 by 2:00 p.m.
Interviews Thursday, June 11, 2026
Approval of Agreement July 2026
**All dates are subject to change at the discretion of the District.
All questions, requests for clarifications, changes, exceptions or deviations to the Scope of
Services set forth in this RFQ must be submitted via email:
Maia Dean, Community Engagement Manager
Chino Basin Water Conservation District
Email: procurement@cbwcd.org
The District will respond to all written questions, if applicable, by issuing a written addendum.

Addendums will be emailed to respondents who complete the "Prospective Bidder Contact
Information" form available on the District's website at https://cbwcd.org/bids
3. PERIOD OF PERFORMANCE
Performance under any resulting Professional Services Agreement is anticipated to
commence following Board approval of the WEBSITE DESIGN AND MAINTENANCE SERVICES
and execution of a Professional Services Agreement (PSA) and will continue for an initial term
of up to 3 years, if deemed necessary.
The District will have two optional one-year agreement extensions. The annual fee shall
remain fixed during the initial term unless otherwise negotiated and approved by the
District.
4. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS
Three (3) hard copies or one (1) emailed PDF version of the qualification submission must
be provided no later than Thursday, May 21, 2026 by 2:00 p.m. Submittals received after this
time will not be accepted. If submitting by email, please send one email with two PDF
attachments, the first PDF attachment shall be the Statement of Qualifications with all
Appendices except Appendix B (cost) and the second PDF shall include pricing per Appendix B
only. Appendix B (cost) shall NOT appear in the main Statement of Qualifications PDF.
All qualifications should be clearly marked with the submittal address as follows:
Chino Basin Water Conservation District
Attention: Maia Dean, Community Engagement Manager
4594 San Bernardino Street
Montclair, CA 91763
Email: procurement@cbwcd.org
RFQ Submittal for:
WEBSITE DESIGN AND MAINTENANCE SERVICES
5. COST OF RFQ PREPARATION
The District reserves the right to amend, withdraw and cancel this RFQ; to reject all responses
to this RFQ at any time prior to the agreement execution; and to request or obtain additional
information about Respondents and their statements of qualifications.
The District shall not be liable for any pre-contractual expenses incurred by any Respondent
who prepares a submittal or portions thereof. Pre-contractual expenses are defined as
including, without limitation, expenses incurred by respondents, if any, in:
* Preparing the qualifications and related information in response to this RFQ
* Negotiations with the District or any matter related to this procurement
* Costs associated with interviews, meetings, travel or presentations

* All other expenses incurred by a respondent prior to the date of award and a formal notice
to proceed.
6. WITHDRAWAL OF STATEMENTS OF QUALIFICATIONS
Qualification submissions may be withdrawn by written notice received by the District at any
time prior to the submittal deadline.
7. GENERAL TERMS AND CONDITIONS
The District's Professional Services Agreement (PSA) Sample template may be found on the
District's website at: https://cbwcd.org/bids/, by clicking on "Related Documents" of the
subject RFQ. Each Respondent is expected to review the general terms and conditions of the
sample PSA and acknowledge, in its proposal cover letter, its acceptance of the conditions
and terms set forth in that sample Agreement. The District reserves the right to further clarify
the terms and conditions of the PSA. Respondents may suggest changes during the written
questions period during the RFQ process, for review by legal counsel. The selected
Respondent will be required to enter into the District's standard Agreement, including
provisions related to insurance, indemnification, and ownership of work product, as set
forth in the sample Agreement.
8. KEY PERSONNEL
It is imperative that the key personnel providing the requested services have the background,
experience, and qualifications to provide the services described in this RFQ. The District
reserves the right to approve all key personnel individually and all sub-consultants for work
on this agreement. The response shall include key personnel showing their availability to
provide various WEBSITE DESIGN AND MAINTENANCE SERVICES. Refer to the sample PSA for
additional information regarding key personnel requirements.
9. COMPENSATION
Compensation for services performed under any resulting Professional Services Agreement
(PSA) will be based on negotiated fixed annual fee and/or task order pricing, subject to an
overall agreement not-to-exceed amount. As part of this RFQ, respondents are required to
submit a proposed hourly fee schedule (Appendix B) for reference purposes only. Fee
schedules will not be used to rank or score respondents. Consistent with a qualifications-
based selection process, fees will be reviewed and negotiated with the most qualified firm(s)
prior to execution of a PSA.
Allowable reimbursable expenses, with appropriate documentation, may include mileage at
the current IRS mileage rate and other direct project expenses (e.g., permit fees, specialized
subconsultants, and similar costs). Reimbursable expenses must be pre-approved by the
District and will be reimbursed at cost without mark-up unless otherwise agreed to in writing.
These reimbursable expenses should be included in the overall not-to-exceed amount of the
agreement. Final compensation terms, including billing rates where applicable, will be

established in the executed PSA and/or any authorized individual task orders. Any
adjustments to agreed-upon rates shall be subject to the District's review and prior written
approval.
10. SCOPE OF SERVICES
The scope of services shall include the requested services and work described in Appendix A
of this RFQ, which each Respondent should review carefully.
11. RIGHT TO TERMINATE THIS SOLICITATION
The District reserves the right to terminate this solicitation at any time and for any reason.
12. PREPARATION OF STATEMENTS OF QUALIFICATIONS
Statements of Qualifications must be signed by a duly authorized official of the respondent
and include an acknowledgment of receipt of all amendments and/or addenda to the RFQ.
13. REQUIREMENTS
The District will seek to award the agreement to the respondent that demonstrates the ability
to best meet the needs of the District for the Website design and ongoing maintenance in
this RFQ. Past experience in performing similar services will be a heavily weighted factor in
the selection process.
Quality of performance on previous agreements; ability to meet schedules and budgets;
ability to communicate well with District staff, other agencies, and other consultants, will be
some of the attributes and factors considered.
All firms participating in this RFQ process will be required to submit the following information:
* The legal name of your firm, address, and telephone number.
* The year your present firm was established as currently operated.
* The firm's current annual dollar volume of work.
* A list of agreements that the firm has had with public agencies during the past five years.
* Contact information for principal contact person.
* A representative listing of clients with up-to-date contact information that have received
similar services for WEBSITE DESIGN AND MAINTENANCE SERVICES as described in this
RFQ during the last 3 years, along with website URL's and email address of clients the
District may contact for reference checks. Listings should include notes as to which
websites use WordPress and/or the Elementor WordPress plugin.
* Resumes of key staff employees who will provide the requested services.
Additional Requirements & Preferred Qualifications: The contracted firm shall have
extensive knowledge and background in utilizing WordPress content management system
to manage websites and shall provide comprehensive website maintenance, technical
support, content management, and strategic advisory services for the District's websites.

Experience with Elementor WordPress plugin is preferred.
14. STATEMENTS OF QUALIFICATIONS CONTENT AND FORMAT
The District requires a specific format for the qualification submissions. The statement of
qualifications, not including Appendices, shall not exceed 25 pages in length. Submission of a
folded 11x17 sheet will be allowable and be counted as one (1) page towards the 25-page
limitation requirement.
14.1 Cover Letter
The cover letter shall be limited to two (2) pages maximum and will not be counted as
part of the total pages count for the submittal. The cover letter shall identify a single
contact person for this RFQ; and include a commitment to accept the terms and
conditions in the RFQ and the Professional Services Agreement (PSA).
14.2 Project Understanding and Approach
This section should demonstrate an understanding of the scope of services. It should
describe the general approach, organization, and staffing required for the services
requested. All sub-consultants and their roles should be identified.
14.3 Qualifications of Respondent and Sub-consultant Staff
This section shall identify the qualifications and related experience of key staff assigned
to perform the requested services.
This section shall also include resumes of all staff identified above, including a summary
of relevant work experience, and a statement of availability. Should any firm submitting
a proposal consider subcontracting portions of the engagement, that fact must be
clearly identified in the proposal along with the name of the proposed subcontracting
firms.
14.4 Experience of Firm
Relevant experience of the firm shall be identified. The focus shall be on experience,
analysis and documentation for similar Website design and ongoing maintenance
projects and/or services. Identify current clients for whom similar services have been
provided during the past three years by the key staff who will be assigned to perform
the requested services.
14.5 Appendices
Full resumes of proposed key staff shall be included in this section, along with
Appendices C through H (Appendix B is submitted per the instructions outlined in Section
14.6). Relevant firm project information may also be included in this section. However,

other than key staff resumes, firm information and general marketing materials will not
be considered in the ranking of the firms submitting qualifications. There is no page
limit in this section.
14.6 Cost Proposal (Fee Schedule)
See Appendix B for Cost Proposal Requirements.
Hourly fee schedules are requested for informational purposes only and will not be used
to rank or score respondents. In accordance with a qualifications-based selection
process, the District will complete its evaluation and ranking of the most qualified firms
prior to reviewing fee schedules.
Respondents shall submit a sealed fee schedule (or separate PDF attachment if
submitting the SOQ electronically) identifying proposed staff titles or labor categories
and corresponding hourly billing rates applicable to the services described in the Scope
of Services (Appendix A attached hereto). Hourly rates may apply to any future task
orders requested by the District and issued under the Professional Services Agreement.
Requirements for cost information, including whether a total cost estimate, not-to-
exceed amount, breakdown of hours, or milestone schedule is required, shall be
specified in Appendix A and/or Appendix B, as applicable. The submitted hourly rates
will serve as a basis for future negotiations.
In addition, respondents shall provide a proposed annual lump sum or fixed fee to
perform the base Scope of Services described in the Scope of Services (Appendix A
attached hereto). The proposed fee shall represent the cost for all services included
within the Scope of Services, while hourly rates shall apply only to additional services
authorized by the District. The proposed fee shall serve as the basis for negotiation of
the services under the Professional Services Agreement.
Final compensation terms, including not-to-exceed amounts and any agreed-upon rates
and any subsequent adjustments thereto, will be established through negotiation and
set forth in the executed Professional Services Agreement and, where applicable,
individual task orders. Any allowable reimbursable expenses shall be governed by the
terms of the Professional Services Agreement. Respondents may identify specialized
service categories, if any, separately. The District reserves the right to negotiate scope
and fees with the highest-ranked firm(s) and to proceed to the next ranked firm if an
agreement on compensation cannot be reached.
15. EVALUATION PROCESS AND CRITERIA
The District will seek to award the agreement to the respondent whose statements of
qualifications is determined to be the most advantageous to the District, based on
demonstrated competence, professional qualifications, and responsiveness to the
requirements of this RFQ. Cost will not be considered as part of the qualifications review
process.

All submittals will be initially evaluated by the Assistant General Manager for completeness
and quality of the content. Only those providing complete information as required will be
considered for evaluation. The ability to follow the instructions in this RFQ demonstrates
attention to detail. Qualification Appendices are included as part of this RFQ (Appendices B
through H only, as Appendix A is for reference only) and are required to be completed by
each respondent in compliance with this RFQ. Respondents submitting incomplete
statements of qualifications may be deemed nonresponsive and their qualification
submissions rejected in the sole discretion of the District.
The top-ranked firms may be invited to respond to questions about their submittals at an oral
interview.
Following the evaluation and ranking of qualifications, the District intends to enter into
negotiations with the highest-ranked firm to finalize a scope of services and to establish a fair
and reasonable annual fixed fee and associated hourly rates for additional services. If the
District is unable to negotiate a satisfactory agreement with the highest-ranked firm, the
District may, in its sole discretion, terminate negotiations and proceed to negotiate with the
next highest-ranked firm, and so forth until an agreement is reached or the District cancels
the solicitation. The District reserves the right to reject any and all proposals, to waive
informalities and minor irregularities, and to award the agreement in the best interests of the
District.
If a qualification submission is accepted, the respondent will be required to enter into a
Professional Services Agreement with the District. A sample of the standard District
agreement to be used for this project may be found in the "Related Documents" of the subject
RFQ on the District's website: https://cbwcd.org/bids. The District reserves the right to amend
the PSA based on the information provided by the respondent in its response to the RFQ.
Upon selection of the successful firm and prior to the execution of the Agreement, the firm is
required to submit to the District the required insurance certificates for the Consultant, and
if appropriate its sub-consultants or sub-contractors.
16. ADDITIONAL INFORMATION
16.1 EQUAL EMPLOYMENT OPPORTUNITY
The District is an equal opportunity employer and requires all firms to comply with
policies and regulations concerning equal employment opportunity.
16.2 PUBLIC INFORMATION ACT REQUESTS
All information contained in submitted statements of qualifications in response to this
solicitation may be subject to the California Public Records Act (Government Code
Section 6250 et seq.), and the use and disclosure of all information submitted to the
District will be governed by this Act.