Invitation to Bid: Pine Street and Gaillard Street Residential Construction

INVITATION TO BID NO. 2026-11
PINE STREET AND GAILLARD STREET RESIDENTIAL CONSTRUCTION
Sealed bids will be received in Council Chambers of the City Center, 324 W. Evans Street Florence,
South Carolina, 29501 until April 8, 2026 at 2:00 pm from Licensed Contractors to build a four (4)
single-family residences at 600 E. Pine Street, 607 E. Pine Street, 322 S. Gaillard Street and 404 S.
Gaillard Street.
Bids shall be opened promptly at the above-mentioned time and date, and their contents will be
made public for the information of the bidder and other interested parties. The bid will not be
awarded until the Purchasing Agent, and the applicable Department Director have had ample time to
review each bid.
Bids must be submitted in a sealed envelope with "Bid No. 2026-11 Pine and Gillard Street
Construction" clearly marked on the outside of the envelope for easy identification by the City
of Florence. The City does not accept electronic/emailed bids. Any bids received later than the
specified time will not be accepted/considered. The City will not be responsible for late
submission caused by the postal service, other carriers, or any other delivery problems
regardless of the reason. The City does not accept email/electronic bids. Bids submitted by mail,
Federal Express, United Parcel Service, etc. must meet these same requirements and should be
addressed to:
City of Florence
City Center
324 W. Evans Street
Florence, SC 29501-3430
The City of Florence under Title VI of the Civil Rights Act of 1964 and related statutes ensures that
no person shall on the grounds of race, color, national origin, sex, disability, and age, be excluded
from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any
program or activity it administers.
La ciudad de Florencia en el Titulo VI de la Ley de Derechos Civiles de 1964 y los estatutos, se
asegura de que ninguna persona por motivos de raza, color, origen nacional, sexo, discapacidad,
edad, ser excluido de participar en, ser negado los beneficios de, o ser de otra manera sujeto a
discriminacion bajo cualquier programa o actividad que administra.
The City of Florence reserves the right to engage in discussions with any or all responsible bidders
who submit bids which appear to be eligible for award, for the purpose of clarification to assure full
understanding of and responsiveness to the Invitation to bid requirements herein.
This solicitation does not commit the City of Florence to award a contract/purchase order, to pay any
costs incurred in the preparation of a bid, or to procure or contract for services. The City of Florence
reserves the right to reject any and all responses, to cancel this solicitation, and to make an award
deemed in its own best interest.
Lynwood F. Givens
Purchasing Agent

MINORITY AND WOMAN OWNED BUSINESS
Minority Business Owners (minority or woman owned businesses) will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds of race,
color, creed, sex or national origin in consideration for an award. It is the policy of the City that
minority business and women owned business enterprises (MBE/WBE) have an opportunity to
participate at all levels of contracting in the performance of City contracts to the extent practical and
consistent with the efficient performance of the contract.
The successful firm must ensure that all subcontractors, agents, personnel assigned by or
employees of prime firm and subcontractors are not discriminated against because of their race,
color, religion, sex or national origin. Bidders must make positive efforts to provide equal
employment opportunity for minority and women owned businesses.
LOCAL AND MINORITY BUSINESS ENTERPRISE PURCHASING PROGRAM:
When lowest bid is the principal determining factor in a bid selection process it is the intent of the
City of Florence to provide preference first to local businesses within the City or County of Florence;
however, if no local business is eligible or able to participate, preference shall then be provided by
the City to minority business enterprises based on the following guidelines:
a. For purposes of this policy, a "local business" is defined as a person, firm, contractor,
corporation, or other business entity offering the services and/or products being bid by the
City that maintain a place of business and have a physical business address located and
operating within the City or County of Florence. The business must have been established
for not less than one year within the City or County of Florence and have a valid City of
Florence Business License for a minimum of 12 months prior to the bid date.
b. For purposes of this policy, a minority business enterprise (MBE) is defined as an MBE that
is certified in accordance with South Carolina Regulations 19-445.2160, as authorized by
11-35-5270 the South Carolina Code of Laws, as amended.
c. When lowest bid is the principal determining factor in the selection process any "local
business" as defined in Subsection A above that submits a responsible and responsive bid
within 5% (if the business is located within the City of Florence) or 3% (if the business is
located within Florence County) of the non-local bidder who submitted the lowest bid may
match the bid submitted by the non-local bidder. A "local business" that is within the
percentage guidelines of the lowest bid received shall then be eligible for award of the
contract.
d. If the lowest bid is not a "local business" and a "local business" is within the percentage
guidelines of the lowest bid received, the "local business", subject to the provision of
Subsection H below, shall be awarded the contract if it is willing to provide goods or
services at the same price of the lowest bid received.
e. If conditions of Subsections C above are met and the qualified "local business" declines or
is unable to match the lowest bid, then the option to do so moves to the next qualified "local
business", if such business' bid is within the percentage guideline of the lowest bid, and is
similarly responsible and responsive.
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f. In the event there is no "local business" eligible or willing to match the lowest bid, the
lowest responsible and responsive bid submitted by an MBE, if any, would be allowed the
opportunity to match the bid submitted by the non-local bidder and thereby be awarded the
contract when lowest bid is the primary determining factor in the bid selection process.
g. If a procurement is to be made pursuant to state funding requirements, federal funding
requirements, bond covenants, or other outside funding source requirements which prohibit
or restrict local or MBE preference, then no local or MBE preference consideration will be
given.
h. The provisions for a local or MBE preference does not prohibit the right of the City to
compare quality of materials proposed for purchase and compare qualifications, character,
responsibility and fitness of all persons, firms, contractors, corporations, or other business
entities submitting bids. Accordingly, the local or MBE preference for a particular
procurement may be waived by the City Manager upon written recommendation and
justification by the Department Director.
INSTRUCTION TO BIDDERS
The successful bidder must have a South Carolina General Contractors License or a South
Carolina Residential License and must be authorized to sell the stated product or perform the
services outlined in the specifications of this bid document.
All bids must be signed by an authorized officer or agent of the company submitting the bid.
The City will assume no responsibility for oral instructions or suggestions. All official correspondence
in regard to the specifications should be directed to and will be issued by the City Purchasing Agent.
DEFINITIONS: Responsible Bidder means a bidder who has the capability in all respects to fully
perform the stated requirements, and the integrity and reliability which will assure good faith
performance.
Responsive Bidder means a bidder who has submitted a bid which conforms in all material respects
to the Invitation to Bid.
PROTEST: Any actual or prospective vendor, bidder, or contractor who is aggrieved in connection
with the solicitation or award of a contract may formally protest to the Finance Director. The protest
shall be submitted in writing within seven (7) days after such aggrieved person or party has received
the bid tabulation or the intent to award letter.
DISPUTES: In cases of disputes as to whether or not an item or service quoted or delivered meets
the specifications, the decision of the City of Florence shall be final and binding on all parties. The
Purchasing Agent may request in writing the recommendation of the head of the City agency using
the item or other objective sources.
CHANGES: Any changes in this Invitation to Bid after the purchase order/contract agreement has
been awarded must be with the written consent of the Purchasing Agent or the City Manager;
otherwise, the responsibility for such changes lies with the vendor.
INQUIRIES: Questions concerning this invitation to bid should be directed to the City Purchasing
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Agent, Lynwood F. Givens in writing by e-mail at lgivens@cityofflorence.com. The deadline for
the submission of all inquiries is April 1, 2026 at 5:00 pm. Any changes to the specifications
in the bid package shall be in writing in an addendum. All Addendums will be posted on
the City of Florence website at www.cityofflorence.com. It will be the responsibility of
bidders to periodically check the website for addendums.
OWNERSHIP OF MATERIAL: Ownership of all data, material and documentation originated and
prepared for the City of Florence pursuant to this contract/purchase order shall belong exclusively to
the City of Florence.
A complete copy of the City of Florence purchasing policies and procedures manual can be
downloaded from the City of Florence website at www.cityofflorence.com
The City determined that according to the South Carolina Code of Law Title 40 Chapter 11 and
the South Carolina Code of Regulations Chapter 29, a General Contractor's License will be
needed to perform this type of work. The successful vendor must have a general contractor's
license.
SCOPE OF WORK
The City of Florence is seeking bids from qualified General Contractors to build a single-family
residence at 600 E. Pine Street (Parcel No. 90103-08-011), 607 E. Pine Street (Parcel N0. 90103-
07-002), 322 S. Gaillard Street Parcel No. 90103-07-001), and 404 S. Gaillard Street (Parcel No.
90103-08-018).
This project must be completed within 180 consecutive calendar days from the date of the
notice to proceed. A penalty of $250.00 per day may be withheld for non-completion within
the time specified.
The respondent shall perform or provide any and all professional services related to the project and
obtain all required permits and licenses. Respondent represents that all tasks will be performed in
accordance with generally acceptable professional standards and further represents that the advice
and consultation provided shall be within its authority and capacity as a professional. Respondent
will comply with the regulations, laws, ordinances and requirements of all governmental impact
applicable to assigned project.
SPECIFICATIONS | DRAWINGS
600 E. Pine Street, 322 S. Gaillard Street, and 404 S. Gaillard Street
1. Approximately 1,255 square feet, 3 bedrooms, 2 baths. Must maintain existing lot
grade and positive drainage from the home. The house should sit 10 feet off both
sides of property line.
2. Features: Hardie Board siding.
3. Build with crawl space.
4. Build 5 feet wide by 7 feet long rear deck with treated wood.
5. Roofing: 30-year architectural shingles. 12 inch OSB board. Felt underlay, aluminum
flashing, rain diverters where applicable and ridge vents. Decorative vinyl vents (2)
installed on front eaves.
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6. Interior: Refer to interior specifications if not noted here. Contractor grade
equivalent substitutes are acceptable. All exterior doors are to open "in". Interior
walls and ceiling: 12 inch sheetrock walls, 5/8-inch sheetrock ceiling.
7. Flooring: LVT waterproof 5 mm vinyl plank flooring throughout (Picked by the City).
8. Plumbing: Fiberglass shower unit in master bedroom, fiberglass shower tub combo
unit in 2nd bathroom. 50gallon electric hot water heater to code. Vanity sinks in
bathrooms with soft close cabinets. Towel and toilet paper holders in all bathrooms.
9. Whole house blinds
10. Pour garage floor. pour driveway (approx. 26 X 20) with positive drainage to the
street, and walkway from driveway to side porch. Walkway from front porch to front
sidewalk. Paint garage and include garage door opener with remotes
11. Porch columns will be stacked stone veneer (picked by the City). Install exterior
steps/railing as needed to code.
12. Paint Colors - Interior and exterior colors will be picked by the City. Exterior to
include foundation wall and siding.
13. Kitchen Granite countertop with soft close cabinets & backsplash picked by the City.
14. Install shelves/closet hardware in all closets and laundry room. Install doorbell at front
door. Install bathroom hardware and mirrors in each bathroom.
15. Installation of gutters and downspouts (front and sides), and security gate on outside
HVAC unit.
16. Landscaping - Grade lot for proper drainage. Sod the front and side yards. Seed the
backyard and plant boxwood type shrubs across the front with pine straw bedding.
Termite soil treatment. Install mailbox and post. Install address numbers on the
house
17. Miscellaneous - City water & sewer, smoke detectors must be wired direct when one
goes off all go off - to code. Bid should include permit fees, business license fees,
water & sewer tap fees, payment & performance bond fees, builder's risk insurance
premium, trash container and portajon. The winning bidder must apply for City of
Florence MS4 to responsibly protect stormwater and roadways with sediment erosion
control such as silt fencing rock/gravel for construction entrance and parking, and
catch basin inlet protection, etc. Provide 1 year contractor warranty to the
City/homebuyer from date of certificate of Occupancy.
18. Drawings and specifications may be obtained at the City of Florence City Center Building-
Building Florence Together CDC on the second floor of the City Center located at 324 W.
Evans Street, Florence, SC 29501 for a non-refundable payment of $50.00.
607 E. Pine Street
1. Approximately 1,060 square feet, 3 bedrooms, 2 baths. Must maintain existing lot
grade and positive drainage from the home. The house should sit 10 feet off both
sides of property line.
2. Features: Hardie Board siding.
3. Build with crawl space.
4. Build 5 feet wide by 7 feet long rear deck with treated wood.
5. Roofing: 30-year architectural shingles. 12 inch OSB board. Felt underlay, aluminum
flashing, rain diverters where applicable and ridge vents. Decorative vinyl vents (2)
installed on front eaves.
6. Interior: Refer to interior specifications if not noted here. Contractor grade
equivalent substitutes are acceptable. All exterior doors are to open "in". Interior
walls and ceiling: 12 inch sheetrock walls, 5/8-inch sheetrock ceiling.
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7. Flooring: LVT waterproof 5 mm vinyl plank flooring throughout (Picked by the City).
8. Plumbing: Fiberglass shower unit in master bedroom, fiberglass shower tub combo
unit in 2nd bathroom. 50gallon electric hot water heater to code. Vanity sinks in
bathrooms with soft close cabinets. Towel and toilet paper holders in all bathrooms.
9. Whole house blinds
10. Pour garage floor. pour driveway (approx. 26 X 20) with positive drainage to the
street, and walkway from driveway to side porch. Walkway from front porch to front
sidewalk. Paint garage and include garage door opener with remotes
11. Porch columns will be stacked stone veneer (picked by the City). Install exterior
steps/railing as needed to code.
12. Paint Colors - Interior and exterior colors will be picked by the City. Exterior to
include foundation wall and siding.
13. Kitchen Granite countertop with soft close cabinets & backsplash picked by the City.
14. Install shelves/closet hardware in all closets and laundry room. Install doorbell at front
door. Install bathroom hardware and mirrors in each bathroom.
15. Installation of gutters and downspouts (front and sides), and security gate on outside
HVAC unit.
16. Landscaping - Grade lot for proper drainage. Sod the front and side yards. Seed the
backyard and plant boxwood type shrubs across the front with pine straw bedding.
Termite soil treatment. Install mailbox and post. Install address numbers on the
house
17. Miscellaneous - City water & sewer, smoke detectors must be wired direct when one
goes off all go off - to code. Bid should include permit fees, business license fees,
water & sewer tap fees, payment & performance bond fees, builder's risk insurance
premium, trash container and porta john. The winning bidder must apply for City of
Florence MS4 to responsibly protect stormwater and roadways with sediment erosion
control such as silt fencing rock/gravel for construction entrance and parking, and
catch basin inlet protection, etc. Provide 1 year contractor warranty to the
City/homebuyer from date of certificate of Occupancy.
Drawings and specifications may be obtained at the City of Florence City Center Building-
Building Florence Together CDC on the second floor of the City Center located at 324 W. Evans
Street, Florence, SC 29501 for a non-refundable payment of $50.00
MANDATORY PRE-BID Meeting
The pre-bid meeting will be held on March 25, 2026 at 10:00 AM at 600 E. Pine Street. The
purpose of the pre-bid Meeting is to review the scope of work, specifications, and to receive
questions from interested general contractors. Attendance by a responsible representative of
the firm is required at the pre-bid meeting. Firms not properly represented at the pre-bid
meeting will not be considered for evaluation.
BID RESPONSE
1. Bid price should include all costs for preparation, material, equipment, labor and
supervision to for the construction of a single-family residence pursuant to the Invitation to
Bid
2. Work Schedule
3. Proof of South Carolina General Contractor's License
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CRITERIA FOR AWARD
Firms are requested to submit three (3) copies of the bid on the City of Florence Bid sheet
included in this invitation to bid. The bid will be awarded to the lowest responsible/responsive
bidder that best meets the City of Florence's specification/scope of work, taking into consideration
but not limited to the following:
1. Price
2. Experience of the Company
3. Quality of Service
4. Timeliness of completion of work
The City shall have sole discretion in evaluating the bids. The City reserves the right to select
the bid that it may determine to be in the best interest of the City. The City also reserves the
right to reject any and all bids, including that of the selected Contractor if satisfactory contract
negotiations cannot be concluded.
Bid tabulations will be sent to all bidders via email and posted on the City of Florence website at
www.cityofflorence.com.
Before the award of contract/purchase order, any respondent may be required to show that they
have the necessary license, facilities, experience, ability, and financial resources to perform the work
in a satisfactory manner. Respondents may be required to furnish the City with sworn statements
as to their experience. No contract/purchase order will be awarded except to responsible offerors
capable of performing the class and type of work required.
TAXES
The City of Florence pays SC Sales Taxes in the amount of 8%. However, the City of Florence is
exempt from Federal Excise Taxes and will issue exemption certificates, if requested. INCLUDE
ALL APPLICABLE TAXES IN YOUR PROPOSAL COSTS.
PERFORMANCE/PAYMENT BONDS
A performance and payment bond, each in the amount of 100% of the final contract price of the
construction portion of this project will be required of the successful firm. The successful firm will be
required to furnish the required performance and payment bonds within ten (10) business days after
written notice of formal award of contract. Work will be required to commence within ten (10) days of
written notice to proceed by the Purchasing Agent.
BUSINESS LICENSE REQUIREMENT
It is required that all firms and all subcontractors awarded a contract agreement with the City of
Florence, either secure a business license or update their current business license for the contract
amount for any work that is to be done inside the city limits. The successful firm and all
subcontractors shall be required to contact the Business License Coordinator, City Center 324 W.
Evans Street, 4th Floor, Florence, S.C. prior to commencement of work. The Business License
Coordinator's phone number is (843) 665-3173. FAX (843) 665-3171.
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SUB-CONTRACTORS LIST
A sub-contractors list is required for all work that is to be done inside the City. The list is to be sent
to Lynwood F. Givens, Purchasing Agent at the Office of Purchasing and Contracting, City Center
324 W. Evans Street, Florence, S.C. Please note if any sub-contractors are minority or women-
owned businesses.
SC ILLEGAL IMMIGRATION REFORM ACT
By signing this offer, you certify that your company will comply with, and will remain in compliance
with during the term of the agreement, the applicable requirements of Title 8, Chapter 14 of the
South Carolina Code of Laws and agree to provide to the City of Florence upon request any
documentation required to establish either:
(a) That Title 8, Chapter 14 is inapplicable to your company or your subcontractors or sub-
subcontractors; or
(b) That your company and your subcontractors or sub-subcontractors are in compliance with
Title 8, Chapter 14.
Pursuant to Section 8-14-60, your company shall agree to include in any contracts with your
subcontractor's language requiring your subcontractors to:
(a) Comply with the applicable requirement of Title 8, Chapter 14, and
(b) Include in their contracts with the sub-subcontractor's language requiring the sub-
subcontractors to comply with the applicable requirements of Title 8, Chapter 14.
REQUIRED INSURANCE INFORMATION
The firm shall agree to hold harmless, indemnify and defend the City of Florence, South Carolina, its
agents and employees from any claims for property damage or personal injury (including death
resulting therefrom). Such claims include, but are not limited to, actual, consequential, incidental or
punitive damages. The firm shall agree to maintain sufficient comprehensive general liability
insurance, naming the City of Florence, South Carolina, as additional insured, in the amounts of
$1,000,000.00 per occurrence and $1,000,000.00 per person. Proof of such insurance shall be
given to the Purchasing Agent by an appropriate certificate-of-insurance issued by the firm's
insurance agent.
Further, the firm shall agree to insure prior to commencement of work on the project (job), all
subcontractors, agents, assigns or employees of prime firm and subcontractor shall agree to hold
harmless, indemnify and defend the City of Florence, South Carolina, its agents and employees from
any claims for property damage or personal injury (including death resulting therefrom). Such claims
include but are not limited to, actual, consequential, incidental or punitive damages. Further, prior to
commencement of work on the project (job), the firm shall insure that all subcontractors, agents or
assigns of the firm, maintain sufficient comprehensive general liability insurance, naming the City of
Florence, South Carolina, as additional insured, in the amounts of $1,000,000.00 per occurrence and
$1,000,000.00 per person. Proof of such insurance shall be given to the Purchasing Agent by an
appropriate certificate-of-insurance issued by applicable entity's insurance agent.
With regards to comprehensive general liability insurance, claims may be made during or after the
term or terms of the contract/purchase order agreement.
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Vehicle liability insurance with minimum combined single limits of $1,000,000.00 per occurrence
shall be maintained by the firm.
The successful firm shall take out and maintain, during the life of the contract agreement, workers'
compensation and employer's liability insurance for all employees to be engaged in services on this
project under this agreement in an amount not less than $1,000,000.00, and in case any such
services are sublet, the firm shall require all subcontractor(s) also to provide workers' compensation
and employer's liability insurance in an amount not less than $1,000,000.00 for all of the
subcontractor's employees to be engaged in such.
BUILDERS INSURANCE
The firm agrees to maintain builder's insurance while the house is under construction until the
certificate of occupancy is issued.
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INVITATION TO BID NO. 2026-11
PINE STREET AND GAILLARD STREET RESIDENTIAL CONSTRUCTION
Total cost (including tax) including materials, equipment, fuel, labor, supervision, and all other
resources necessary to complete the of the single-family residence at 600 E. Pine Street, 607 E.
Pine Street, 322 S. Gaillard Street, and 404 S. Gaillard Street.
600 E. Pine Street $______________
607 E. Pine Street $______________
322 S. Gaillard Street $______________
404 S. Gaillard Street $______________
TOTAL BID: $ ___________________
Is your company a certified MBE/DBE/ WBE: Yes ______ No ______
_____________________________ __________________________ _______________
Authorized Signature Printed Name Date
____________________________________________________________________________
Company Name
_____________________________ _____________________________
Federal Tax ID. General Contractor's Number
____________________________________________________________________________
Mailing Address (Include Zip Code)
_____________________________ _____________________________
Telephone Number Fax Number
_____________________________
Email Address
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