Hall County Government
FINANCIAL SERVICES
PURCHASING DIVISION
POST OFFICE DRAWER 1435
GAINESVILLE, GA 30503
t: 770.535.8270 | f: 770.531.6711
FINANCIAL SERVICES DIRECTOR
Taylor Samples, CPA
ASSISTANT FINANCE DIRECTOR
Elizabeth White
PURCHASING MANAGER
Andy Youngblood
Request for Qualifications with Price Proposal
RFQ/P #46-027
For the provision of
Hall County Property Lease for Installation &
Maintenance of a Cellular Tower
Hall County, Georgia (herein “County”), a municipal entity of the State of
Georgia located at 2875 Browns Bridge Road, Gainesville, GA 30504, is
seeking qualified Vendors to lease Hall County-owned property at 5655
Howington Road, Braselton, GA for the purpose of installing and
maintaining a new cellular tower (herein “Services”).
Schedule of Events:
Bid Post Date: Friday, November 14, 2025
Bidder’s Questions Due Date: Monday, December 8, 2025
Response to Bidder Questions Due: Friday, December 12, 2025
Bid Due Date: Thursday, December 18, 2025, by 2:00pm EST
Bidding Process: Hall County is now accepting sealed bids from
qualified Vendors (herein “Proposer” or “Vendor”) for the Services in the
County’s Purchasing Division on the fourth (4th) floor of the Hall County
Government Center, located at 2875 Browns Bridge Road, Gainesville,
GA 30504 until 2:00pm EST on Thursday, December 18, 2025. All bid
packets must be sealed and be time and date stamped by the Hall County
receptionist located on the 4th floor to be considered.
General Qualifications: Proposers and any subcontractors must be in
the regular business of installing and maintaining cellular towers.
Proposers and any subcontractors must be licensed, insured, and bonded
in the State of Georgia.
Pre-Bid Meeting Address: Not required for this solicitation.
Term: It is the County’s intention to award a lease to one (1) firm for an
initial five (5) year term, followed by up to three (3) additional renewal
terms of five (5) years each.
Questions: All communications must be directed solely to Andy
Youngblood, Issuing Officer at andrew.youngblood@hallcounty.org for
questions or clarifications of the RFQ/P requirements.
Addenda: If needed and in the best interest of the County, the Purchasing
Division may make an extension of the proposal period by a formal written
addendum and publicly posted on the County’s website. All addenda must
be signed by the Proposer and returned with the bid packet.
Proposal Documents: Proposers may obtain all submittal documents at no cost via the County’s
Website at https://www.hallcounty.org/Bids.aspx, then click the link for Hall County Property
Lease for Installation & Maintenance of a Cellular Tower and download all required documents
under “Related Documents”. Any addenda will also be posted in this same area. Proposers are
responsible for checking the County’s website for addenda.
Proposal Response: The County considers a proposal response as an irrevocable offer, valid
for a period of one hundred twenty (120) days from submission. The County reserves the right to
reject all proposals, in full or part, and to negotiate fees, conditions, or other terms with the
Proposer(s) submitting the overall best scored proposal. The County reserves the right to cancel
this RFQ/P in its entirety if in the best interest of the County. The County may waive nonmaterial
irregularities, informalities, and errors and may seek clarification of such.
Revenue Proposals: The awarded Proposer’s costs and revenues shall be fixed and firm for the
initial contract term.
Public Reading: Proposal openings are open to the public and to Proposers. Proposers are not
required to attend but may do so. The Issuing Officer named herein, or another Purchasing team
member, will open and publicly read all Proposer’s company names, their locations, and proposed
costs and revenues on the date, time, and at the address above. Costs and revenues will not be
read at this time.
Request for Clarification: The County reserves the right to request clarification or additional
information provided by any Proposer. The County may also request in-person or virtual
presentations, interviews, and may choose to enter into negotiations with Proposers as needed.
Proposal Retention: Proposers may not withdraw their proposal after the proposal opening.
Proposals must be valid for one hundred twenty (120) calendar days. All forms, documents, and
exhibits attached hereto must be completed and returned with the Proposal. The County reserves
the right to retain all proposals submitted and use any idea(s) in a proposal regardless of contract
award or not. The County shall have the right to waive any informality or irregularity of immaterial
deviation, omissions, and clerical errors in any bid received.
Legally Binding Agreement: The County and the awarded Proposer shall enter into a formal
lease agreement.
BID EVALUATION
Evaluation and Selection: The County will evaluate all submittals in accordance with the Official
Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate
proposals using a two-step process: The first is the “Technical Qualifications Proposal” that
outlines the proposing firm’s qualifications, experience, and its approach to deliver the services.
The second is the “Revenue Proposal”, whereby the evaluation committee will evaluate the
proposed costs and revenues for the Services to determine the best value for the County.
Award Process: The County reserves the right to reject any or all bids, in whole or part, or to
select any Proposer, without liability on part of the County to the Proposer, to complete the
described work. The County intends to award the contract to one (1) Vendor that it deems to be
the most responsible and responsive Vendor to perform all the work described herein. Lead times
and length of time to complete the work may also be a factor in award. The County will not make
an award of contract solely based on lowest cost/highest revenue bid, but also on approach,
references, qualifications, and other subjective criteria as the County may deem necessary and
determine at its sole discretion.
Technical Qualifications Evaluation: Proposer must answer all scored questions found on
Exhibit F – Scored Questions, which are weighted and will be scored by the County’s evaluation
committee. The County’s evaluation committee will score and assign point values to the answers.
The total maximum points are set at 1,000. The County has assigned a 40/60 split for scoring
points; four hundred (400) points (40%) available for Technical Qualifications, and six hundred
(600) points (60%) available for the revenue proposal. The Proposer with the highest total point
score closest to 1,000 will be the apparent contract award winner, subject to approval by the Hall
County Board of Commissioners.
Unanswered questions will earn a 0-point score. The Proposer’s response should limit answers
directly to the questions asked. Each answer will be scored on a scale of twenty-five (25)
percentage points as shown:
Excellent = 100%
Good = 75%
Adequate = 50%
Marginal = 25%
Poor = 0%
In addition to the space provided on Exhibit F – Scored Questions, Proposers may expand their
answers to the questions onto separate pages if needed with the question repeated at the top of
each page. Proposers may input “see attached” in the space provided next to each question.
Responses to the questions should be clear and concise. Where appropriate, Proposers should
show statistical information in a tabular chart format and textual information in bullet point format.
Summarize key points at the beginning of each answer. All quantitative material should include
complete assumptions and be supported by detailed schedules evidencing all calculations and
results.
Provide one-sided documents only. Do not include superfluous marketing brochures or
unnecessary promotional materials. These will not be evaluated. Address each specific question
with direct, detailed answers.
PROPOSER RESPONSE
Technical Qualifications: Proposers must provide a total of four (4) hard paper copies of their
technical qualifications: one (1) marked “Original” and three (3) marked “Copy”. Submit all four
(4) hard paper copies in a sealed envelope(s), separate from the Revenue Proposal.
Revenue Proposal
Proposers are to also submit one (1) hard paper copy of their Exhibit B – Revenue Proposal
Worksheet.
Electronic signatures on bid documents are acceptable; however, hard copies of the bid response
are required, as stated above.
Combined Digital Response
Proposers must provide their responses on one (1) USB drive with two (2) folders therein: one (1)
entitled “Technical Qualifications Response” and one (1) entitled “Revenue Proposal”. Do not
include the revenue proposal in the technical qualifications folder.
Cost & Revenue Evaluation: This solicitation is heavily focused on a Proposer’s qualifications,
experience, and capabilities. Therefore, award may not be made solely based on the lowest
cost/highest revenue bid. Cost/Revenue will be given more importance when all other evaluation
criteria are relatively equal.
Cost and revenue are not the only considerations for award. If, in the County’s sole discretion,
qualifications between two (2) or more Proposers are equal, then the County may make an award
to the lowest cost/highest revenue Proposer among them. The County will evaluate cost and
revenue as presented on Exhibit B – Revenue Proposal Worksheet. Any and all fees should be
detailed in the response.
Validation: Hall County requires that Proposers provide a cover letter with a signature by an
officer of the firm with the submittal to ensure its originality.
Mandatory Documents: Proposers must complete and return all forms, documents, and exhibits
attached herein with their bid proposals. Failure to do so may deem the proposal non-responsive
and the County may not evaluate it for award.
Non-Collusion Requirement (Cone-of-Silence): Proposers must not have contact of any nature
with other Proposers, County staff members (except for the Issuing Officer), elected officials, nor
County Commissioners during the RFQ/P evaluation process. The County may deem such as
collusion, thus rendering the submission in violation of the Official Code of Hall County, and
therefore the County may deem the proposal as non-responsible and not evaluate the proposal
for an award.
By submitting a proposal, the Proposer represents and warrants that no official or employee of
Hall County Government has, in any manner, an interest, directly or indirectly, in the proposal or
in the contract which may be made under it, or in any expected profits to arise there from.
County Consultants: From time to time, the County may select an outside consultant at its own
discretion who will act under the direction of County’s Project Manager. The consultant will have
full authority to act on behalf of the County; however, the consultant may not solicit goods and
services on behalf of the County without prior written approval from the County. Vendors MUST
follow all specification sections prepared by the County’s consultant, and Vendors MUST allow
the consultant to inspect the work.
Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Proposer
understands and acknowledges that it is responsible for any sales and use taxes it may incur.
The Proposer will not charge or invoice the County any sales and use tax as a separate line item.
The Proposer may request a copy of the County’s Georgia Sales and Use Tax Exemption
Certificate.
Bonds: A bid bond equal to five percent (5%) of the bid amount is required to be submitted with
the bid response. All Proposers must also include in their bid submissions a letter of bondability.
The County will only accept surety companies licensed to do business in the State of Georgia.
The awarded Proposer must produce performance and payment bonds that are both equal to
100% of the face value of the awarded amount. Performance and payment bonds must be
received by the County before a Notice to Proceed is issued.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
