Request for Proposals: HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS AND AFFORDABLE HOUSING

The Housing Fund Board is accepting proposals from organizations for projects that meet the eligibility requirements under House Bill 1590 and RCW 82.14.530 for Affordable and Supportive Housing funds to be provided during calendar year 2027 and paid for from the County’s 1590 Funds (County Fund 148).

Packets for the 2027 Unallocated Affordable Housing Funds RFP are available online at: www.co.jefferson.wa.us – then go to: Services – Laserfiche Web Portal (username and password is: public) – Board of Commissioners – Boards & Committees – Housing Fund Board – RFP 2027 - Housing Fund Board RFP 2027 or by clicking: https://test.co.jefferson.wa.us/WeblinkExternal/Browse.aspx?startid=10483258&dbid=0&repo=Jefferson

Or request a copy by contacting 360-385-9100 or County Administrator, P.O. Box 1220, 1820 Jefferson Street, Port Townsend, WA  98368.

Proposal Deadline: On or before 4:00 p.m. October 16, 2026

All responses to this Request for Proposal should be submitted on the provided application form on an electronic PDF. An electronic PDF version of the proposal should be e-mailed to Carolyn Gallaway at For security reasons, you must enable JavaScript to view this E-mail address.. Carolyn will confirm receipt of application

Proposals MUST be received by 4pm on OCTOBER 16, 2026. Late proposals will not be accepted. Submittals made in an incorrect format will not be considered

AFFORDABLE AND SUPPORTIVE HOUSING OR 1590 FUNDS
Funding for Affordable and Supportive Housing in accordance With House Bill 1590 and RCW 82. 14. 530

1.        A minimum of sixty percent of this fund must be used for the following eligible use:

A. Constructing affordable housing, which may include new units of affordable
housing within an existing structure, and facilities providing housing-related services,
solely for eligible households (as defined below); or
B. Constructing mental and behavioral health-related facilities; or
C. Funding the operations and maintenance costs of new units of affordable housing
and facilities where housing-related programs are provided, or newly constructed
evaluation and treatment centers.

2. For purposes of this provision, “eligible households” means persons within any of the
following population groups whose income is at or below sixty percent of median income:

Persons with mental illness
Veterans
Senior citizens
Homeless (or at-risk of being homeless) families with children
Unaccompanied homeless youth or young adults
Persons with disabilities
Domestic violence survivors

II.        The applicant has capacity to deliver the Program or Project
Please provide a brief description of previous experience providing similar program services or development initiatives.
III.        The project or program meets priorities and aligns with the Five-Year Plan
Please provide a brief description how the project aligns with Jefferson County’s Homeless Crisis and Housing Response and 5 Year Plan, available at www.co.jefferson.wa.us – Government – Boards & Commissions F-Z – Housing Fund Board

We will rank responses according to the criteria described below. All responsive proposals received by the time and date specified in this RFP shall be evaluated by the RFP Evaluation Panel based on the following criteria and weights:

Evaluation Criteria        Max. Points
A. Approach – Completeness of Proposal and Readiness        5
B. Impact         10
C. Budget – Feasible Financial Plan        5
TOTAL        20

Submission Requirements

All proposals must include the following elements. We reserve the right to disqualify any incomplete proposals.
(a)        Approach – Completeness of Proposal and Readiness (5 Points)

Your application should describe how you will approach this assignment and complete the purpose of the proposal.

The proposal will be evaluated based on the clarity of proposal, completeness of the submission including required certifications and documentation and readiness to begin the Program or Project if funding is awarded.

The proposal should describe
•        The timeline for the project and immediacy of the need for the funds.
•        The components remaining to be secured before the project is shovel ready.
•        The plan for any unfunded components.
•        If funds are awarded, the construction start date.
•        Whether the Project could be scaled (include the per unit cost of the Project).

(b)        Impact (10 Points)
1.        How would the project contribute to positive movement in Commerce’s Homeless System Performance Measure, including total project entries, length of time homeless, exits to permanent housing, returns to homelessness, and system prioritization.

2.        What other funds, donors, or community support are involved with the project? Will these funds leverage other funds? Identify other sources of funds that would be leveraged with the requested funds and/or how these funds will be used to leverage other funds.

3.        How many new units will be brought online. How many existing units will be preserved? What services will be funded and how is sustainability achieved?

4.        How many individuals will be served by these funds?

5.        Will these funds serve any special populations such as youth or domestic violence survivors?

(c)        Budget – A Feasible Financial Plan (5 Points)

Identify whether you are a 501(c) (3), for-profit, PHA or government agency
Please provide the following if applicable:
•        Program or Project Budget which includes a complete breakdown of all funding sources already received or committed for this Program or Project
•        Current operating budget for the organization requesting the funding
•        Operating Pro Forma for ten years.

Date        Activity
12/07/23        HFB to meet and approve RFP for Unallocated Housing Funds
8:30 a.m. (Hybrid meeting)
12/11/23        BOCC to approve RFP for Unallocated Housing Funds
12/11/23        RFP to be posted on the County website and notice sent to paper
12/13/23        First publishing of RFP in legal paper of record
12/20/23        Second publishing of RFP in legal paper of record
12/22/23        Proposals must be submitted by 4:00 pm
12/26/23        Proposals submitted to HFB for review
01/03/24        HFB Special Meeting to review RFPs
1:30 p.m. (Hybrid meeting)
01/08/24        HFB Recommendation to BOCC for approval
January 2024        Contracts to County Prosecutor and Risk Manager for approval
January to February 2024        Contracts to Providers and returned to BOCC for signatures