Bid Soliciation for the purchasing of Ms Highway Patrol Men and Women Long and Short Sleeve Shirts, Men and Women trousers.

MS Department of Public Safety
Invitation for Bid#3160008204
Instructions and Special Conditions
Men &Women Long and Short Sleeve Shirt Men &Women Trousers
Purpose: The purpose of this Invitation for Bid is to establish a contract for the
purchase of men and women uniforms for the MS Department of Public
Safety, Capitol Police Division.
Bid Opening:
Bid(s) will be opened publicly, Thursday, October 1, 2026, at 10:00 a.m.,
Central Standard Time, in the Procurement Department, 3rd Floor, Suite
3600, 209 Allen Stuart Drive, Pearl , MS 39208.
Instructions
to Bidders: All vendors must be registered with the state of Mississippi. If not
registered, please go to http://www.dfa.ms.gov/dfa-
offices/mmrs/mississippi-suppliers-vendors/ to register your company and
receive a supplier number. Once on the website click on "Supplier
(Vendor) Self-Service". Then click on "State of Mississippi Supplier
Registration".
Suppliers who have completed the registration process and have received a
User ID and Password must attach a W-9 to their supplier account in the
Mississippi's Accountability System for Government Information and
Collaboration (MAGIC). Supplier may also submit a valid W-9 to the
following:
MS Department of Finance and Administration
P.O. Box 1060
Jackson, MS 39215-1060
Or
MS Department of Finance and Administration
501 North West Street, Suite 701-B
Jackson, MS 39215-1060
Phone: 601-359-3538
Fax: 601-359-5525
Email: ofmmagic@dfa.ms.gov
Bids must be submitted and received on or before, October 01, 2026,
10:00 a.m., Local Time. Regardless of the reason, bid(s) received after this
1

date and time will not be accepted. One original copy of bid must be
submitted in an envelope or package clearly marked with the information
listed below to the address listed below:
MS Department of Public Safety
Procurement Department
Bid # 3160008204
Men & Women Long and Short Sleeve Shirts and Trousers
209 Allen Stuart Drive,3rd Floor, Suite 3600
Pearl, MS 39208
If using a commercial delivery company, which requires that you use their
shipping package, your bid should be sealed separately and labeled as stated
above within the commercial packaging to prevent premature opening.
Parties submitting a bid assume all risks of delivery. Facsimile or e-mail
bids will not be accepted.
Bids not received in compliance with this requirement will be rejected.
Vendors are encouraged but not required to submit one electronic
copy through the Mississippi's Accountability System for Government
Information and Collaboration at https://portal.magic.ms.gov/irj/portal
which must include all information requested in this invitation for
bid. No costs or expenses associated with providing this information in the
required format shall be charged to the MS Department of Public Safety.
All required documents must be submitted. It is the responsibility of the
vendor to verify that all of the requirements for submitting the bid have
been fulfilled. Bids not received in compliance with this requirement will
be rejected.
Online learning instructions on how to submit your bid electronically, can
be obtained by clicking on the following link:
LOG800SupplierRegistration External eLearning(ms.gov)
If you have any questions regarding this Invitation for Bid, please contact
Sonya Williams at (601) 987-1467 or by email at
sonya.williams@dps.ms.gov . You may also contact Britney Wesley at
(601) 987-1407 or by email bjwesley@dps.ms.gov .
The MS Department of Public Safety reserves the right to reject any and/or
all bids and to waive all informalities.
Bidder
Responsibility: Bidders must, upon request of the MS Department of Public Safety, provide
satisfactory evidence of ability to furnish products or services in accordance
2

with the terms and conditions of the specifications. The MS Department of
Public Safety reserves the right to make the final determination as to the
bidder's ability.
Invitation to Bid: All information requested on the Invitation for Bid Form must be
completed.
Quantity: The exact total number of long sleeve shirts, short sleeve shirts and trousers
that will be ordered is not known. The approximate total quantity of shirts
and trousers that is estimated to be purchased is four hundred fifty (450)
yearly. The MS Department of Public Safety does not guarantee that the
agency will purchase any specified total. The omission of an exact quantity
does not indicate a lack of need, but rather a lack of historical purchasing
information.
Confidential
Information: Confidential information shall mean all materials, documents, and data
furnished to the successful bidder. The successful bidder may be required
to provide to the MS Department of Public Safety a letter that the successful
bidder agrees to protect all confidential information. Any liability resulting
from the wrongful disclosure of confidential information on the part of the
successful bidder shall rest with the successful bidder.
Award Criteria: The award will be made to the best bid or bids. Factors to be considered in
determining the best bid include:
Bottom Line Figure
Conformity with specifications
Responsibility of the bidder
Award: The award will be made to the lowest and best bid. Since bid is being
awarded to lowest and best bid, Bidder must bid on all items. Failure to bid
on all items will cause for rejection of bid.
Notice of Award: Upon completion of the bid evaluation process, the MS Department of
Public Safety will mail letters to the vendor or vendors who have submitted
the apparent low bid(s) meeting specifications.
Delivery F.O.B. destination freight prepaid by successful bidder to the Mississippi
Highway Safety Patrol, 209 Allen Stuart Drive, Suite 3600 Pearl, MS 39208
during normal business days, between the hours 8:00 a.m. to 5:00
p.m., central time, except all observed state holidays. If delivery date falls
on a holiday or weekend, delivery will be made on the following business
day.
3

Firm Bid Price: Prices quoted shall be firm for the first twelve (12) months of the contract.
Price Adjustment: Price increases will not be allowed during the first twelve (12) months of
this contract. Price increases may be considered during the renewal of this
contract for an additional twelve (12) months being effective on the
anniversary start date of that extension year. Requests for price increases
shall be submitted no later than three months prior to the start of the
extension year. Requests for price increases shall be in the form of a letter
from the successful bidder. This letter shall indicate the contract number,
the new price(s) for each item for which a change is being requested.
Enclosed with the letter requesting a price increase shall be a copy of the
manufacturer's notice of actual cost increase when applicable. The
manufacturer's notice shall identify the product(s) by brand name and shall
indicate the price increase as well as the contractor's new cost for the
item(s). The manufacturer's notice shall also be signed by an authorized
corporate official, with printed name, title, address, and phone number to
allow for verification of price increase. Upon such receipt of such request
for price increase the Mississippi Department of Public Safety reserves the
right to approve or disapprove the request and will notify the contractor
prior to the propose effective date. If approved, the new pricing will take
effect on the effective date set forth in this paragraph.
Term & Renewal
of Contract: The term of the contract could be rewarded separately for a period of twelve
(12) months; and upon mutual agreement by both parties, the successful
bidder(s) shall have an option to renew up to four (4) additional twelve (12)
months. The effective date is expected to be November 4, 2026.
Invitation for Bid Issue Date: September 10, 2026
First Publication September 10, 2026
Second Publication September 17, 2026
Bidder submission deadline October 01, 2026
Opening Date and Time October 01, 2026, at 10:00 A.M.
Intent to Award Anticipated Date October 07,
2026
Submission date to obtain approval Anticipated Date October 07,
in MAGIC (If pending cost goes 2026
over $500,000 then approval is
required by Public Procurement
Review Board - PPRB estimated
meeting December 02, 2026)
4

MISSISSIPPI DEPARMENT OF PUBLIC SAFETY
CAPITOL POLICE
COMPLIANCE WITH SPECIFICATIONS
*All bids must meet or exceed the minimum specifications as set forth in this Invitation to Bid*
Delivery:
FOB 209 Allen Stuart Drive Suite 3600, Pearl, MS 39208
Notes:
This specification shall, until revised or rescinded by the Department of Public Safety, apply to
each future purchase.
It is the intent of the specifications to obtain a product that will adequately meet the needs of the
agency while promoting the greatest extent of competition that is practicable. It is the
responsibility of the prospective bidder to review the entire Invitation for Bid packet and to notify
the Procurement Department of the MS Department of Public Safety if the Specifications,
Instructions and Special Conditions, or the General Conditions are formulated in a manner which
would unnecessarily restrict competition. Any protest or questions concerning the specifications
or bidding procedures must be received in writing in the MS Department of Public Safety,
Procurement Office, not less than 72 hours prior to the time and date set for the bid opening.
SAMPLE:
At the discretion of the agency, a pre-production sample of each item (men shirt, women shirt,
men trouser, women trouser) will be required by the lowest bidder that meet the minimum required
specifications before the bid is awarded. Please note that the pre-production sample
must include the stripes and epaulets sewn onto the uniforms.
SPECIFICATIONS FOR MEN TROUSER & WOMEN TROUSERS
SCOPE:
These specifications are intended to cover the normal requirements for men and women trousers.
CLASSIFICATION:
The trousers covered by these specifications shall be furnished in best quality.
PRODUCT:
No substitutions or alternates will be accepted or allowed.
FABRIC:
Color Dark Navy, 100% Polyester, 7 oz. per square yard, 11 oz. per linear yard, Gabardine Weave. Fabric
shall be treated for wrinkle resistance and shape retention with "Raeset" finish or equivalent.
DESIGN:
Shall be made on a uniform pattern with a plain front with quarter top front pockets and two back pockets.
5

POCKETS:
All pocketing shall be black. The front pocket opening will be a minimum 6" and be at least 4" deep from
the bottom of the opening. They shall be stitched, turned, and restitched. The inside front pocket facing
shall be a separate piece of self-material finishing no less than 1 14' wide. The back pockets will have a
minimum opening of 5" and be at least 5" deep. The left back pocket shall have a tab to button. The front
pocket and watch pocket shall have straight bartacks and the back pockets shall be bartacked with a
triangular bartacking machine for strength.
WAISTBAND:
The trouser waistband curtain should be designed to provide the wearer with maximum comfort,
functionality, and professional appearance. The waistband itself shall be constructed using the
"closed method" and shall measure 2" wide when finished. The waistband closure shall be
accomplished with a double crush proof hook and eye centered on the waistband for maximum
wearer comfort. The hook and eye shall be reinforced with 7/8-inch non-woven stay tape that is
anchored with topstitching through and through to the top of the waistband (bartacks in place of
topstitching shall be cause for rejection). In addition to the stitching of the waistband when it is set
onto the trouser, the waistband must also be topstitched below the waistband seam through the
waistband curtain for added strength. The back center seam of the trouser to be finished to allow
for alterations (with ample basic trouser fabric and waistband curtain material to allow trouser size
to be increased at least one size). The outlet in the seat is to be in proportion to waist outlet so seat
may also be let out. Seat seam must be sewn with a tandem needle machine (double-needle stitch)
for maximum strength.
INSIDE TRIM:
The right fly and crotch linings shall be the same fabric and color as the waistband curtain. The right fly
shall be sewn to the left fly below the zipper. A separate French fly made of the outer fabric shall be sewn
to the inside right fly. The inside left fly shall be reinforced for best appearance and added strength.
BELT LOOPS:
There shall be a minimum of 5 belt loops on waist sizes 28, 29, 30 and a minimum of 7 on all sizes over
30, six of which are to be 34" at top and bottom. Except for the center back loop, which shall be tacked on,
all loops shall be sewn into the waistband and seam at top and bottom. They shall accommodate a minimum
of a 1 34" belt not to exceed a 2" belt.
BUTTONS:
The buttons are to be 22-ligne melamine or equivalent 4-hole style, dyed to match fabric color.
ZIPPER:
The trousers shall be closed with a YKK#45 brass zipper which has a brass bottom stop at the base for the
zipper chain and a brass ratcheting semi-auto-lock slider. A straight bartack shall be sewn thru from the
outside of the garment to the inside at the bottom of the fly. It shall be sewn thru the zipper tape, the right
and left fly, and the right fly lining.
CREASING:
The front and rear leg creases shall incorporate a permanent modified silicone crease produced by the
Lintrak process or equivalent.
SEAT:
The seat seam shall be stitched with a tandem needle seat seaming machine. All exposed inside seams of
the trousers are to be serged.
6

STITCHING, PRESSING & FINISHING:
Trouser must be stitched with matching thread. Trouser must be neatly pressed on Hothead Presses
and properly shaped. Outseams and inseams are edge serged on automatic equipment for
uniformity of quality and shall be pressed open for a smooth pucker-free finish with repeated
cleaning and pressing. Trouser must be cleaned and finished to eliminate loose threads.
SIZES: Sizes shall range from 28" to 46" in waistline.
LABELING:
Trouser must have a permanent label providing care instructions and small woven label
indicating waist size. A removable paper ticket showing the size must be on the outside of the
waistband. Ticket to be matchbook style installed with plastic staples for easy removal without
damaging trouser material and showing size when trousers are stacked
LEG BOTTOM:
Shall be constructed on a uniform cut pattern.
UNFINISHED LENGTHS:
All pants shall be unfinished lengths.
WORKMANSHIP:
Pants shall be of the highest-level workmanship and be free of any raw edges.
BRAID:
Pants will have a Piggyback cloth stripe, Dark Navy Blue (same as pant) 1" wide stripe sewn on top style
Royal Blue 1.25' stripe, sewn over the out seam of the trousers to the waistband. Ranking officers to have
Dark Navy Blue 1" wide stripe sewn on top of Yellow 1.25" stripe. Stripe will be inserted and sewn into
the waistband for a neat appearance.
Women Trouser: Trouser is to have the same features as the men, except on a woman's uniform pattern.
SAMPLE:
A pre-production sample that meets specifications will be required by the lowest bidder that meet the
minimum required specifications before bid is awarded.
PACKAGING:
Trousers shall be packaged to include no more than twenty (20) pair per box for easy handling. There shall
be a label on box exterior indicating quantity, style and size of trousers enclosed. Trousers shall be boxed
according to men like sizes, and women like sizes. Boxes containing combined styles and sizes will not be
accepted but returned to the vendor at vendor's expense.
DELIVERY:
FOB - 209 Allen Stuart Drive, Pearl, Ms 39208
Notes:
This specification shall, until revised or rescinded by the Department of Public Safety, apply to each future
purchase.
It is the intent of the specifications to obtain a product that will adequately meet the needs of the agency
while promoting the greatest extent of competition that is practicable. It is the responsibility of the
7

prospective bidder to review the entire Invitation for Bid packet and to notify the Procurement Department
of the MS Department of Public Safety if the Specifications, Instructions and Special Conditions, or the
General Conditions are formulated in a manner which would unnecessarily restrict competition. Any
protest or questions concerning the specifications or bidding procedures must be received in writing in the
MS Department of Public Safety, Procurement Office, not less than 72 hours prior to the time and date set
for the bid opening.
MISSISSIPPI DEPARMENT OF PUBLIC SAFETY
CAPITOL POLICE
SPECIFICATIONS FOR MEN & WOMEN LONG SLEEVE SHIRTS
COMPLIANCE WITH SPECIFICATIONS
All bids must meet or exceed the minimum specifications as set forth in this Invitation to Bid.
SCOPE:
These specifications are intended to cover the normal requirements for men and women long sleeve shirts.
CLASSIFICATION:
The shirts covered by these specifications shall be furnished in best quality.
PRODUCT:
No substitutions or alternates will be accepted or allowed.
FABRIC:
Basic fabric is to be 100% Polyester, in a Dark Navy Blue shirt and a White shirt.
STYLE:
Police Officer style, long sleeve shirts with concealed zipper front. Shoulder straps and sewn-in military
creases. Shirts must be of quality, workmanship and style now being worn by the Mississippi Capitol
Police. Samples may be seen at 1900 East Woodrow Wilson, Jackson, MS 39216 in the Property, Receiving
and Supply Division.
Women's shirts shall have same features specified for the Men's shirts but be constructed on a woman's
pattern.
SIZE:
Shirts to be sized in regular collar sizes 14, 14 12, 15, 15 12, 16, 16 12, 17, 17 12, 18, 18 12, 19, 19 12, 20, 20
12, 21, 21 12, 22, 22 12, 23, 23 12, and 24. Sleeve lengths to be made in sizes 30 through 38 in all collar sizes.
All shirts with a neck size from 17 through 24 with half sizes will have three (3) inches added to tail of all
shirts. Long tail lengths on all other sizes shall be made available upon request.
COLLAR:
The collar is to be die cut. The back of the stand is to measure 1 12". The points, widespread, are to be 3
14" in length, 14" stitching on edge of collar. The interlinings are to be 100% polyester. Permanent collar
stays of proper length are to be sewn inside collar so that no stitches are made through bottom leaf. The
stand shall fasten with one button.
FRONT:
8

To have 1 12" placket on top center front, zipper to be sandwiched and to extend from the second to the
sixth buttonhole with the stitch to be concealed under the center strip. The center front shall contain seven
(7) vertical buttonholes and placed 7/8" from edge and 3 12" apart. The button stand, 7/8" wide, shall be
self-lined and placed on the right side extending from the collar stand to the bottom of the shirt.
FLAPS:
To have scalloped flaps to finish 5 12" in width and 2 34" in length at the center and at each side. Flaps to
be secured to front of shirt approximately 14" above top pocket. The left and right flap to have a pencil
opening about 1 3/8" in width. Flaps to have buttonholes with button sewn on top of buttonhole. Velcro
fasteners at each corner of flaps stitched on four (4) sides, to measure approximately 12" x 1".
POCKETS:
To have two (2) breast pockets with mitered corners to finish 5 3/8" wide and 6" long. The left and right
breast pocket to have a pencil pocket made of self-material sewed to the front of shirt inside of pocket to
line up with opening in flap. To finish 1 3/8" wide between stitches and to be 4" high and to be open at
bottom. To be hemmed at top and line up just under top of pocket. Velcro 12" wide and 1" long to be
placed on edges on each pocket to secure Velcro placed on corner of flap.
BADGE TAB:
Inside sling-type badge holder of self-goods approximately 1 12" wide to extend from joining seam to pocket
of left front. Two small buttonholes 7/8" apart with lower buttonhole approximately 34" above the flap.
SLEEVES:
To be straight and whole. There shall be one button placed on the sleeve placket approximately 2 12" above
the top of the cuff. The cuffs shall be 3" wide and shall be top-stitched 14" around the edge of the cuff. The
cuff will close with two buttons. The sleeves must be secured to the body of the shirt by means of a narrow
stitch with a safety stitch to strengthen the seam. The same stitch must be used on the side closing to seam
as well.
CUFFS: Finished circumference of cuffs:
Sizes: 14 to 15 - 10 12"
15 12 to 16: - 11"
16 12 to 17: - 11 12"
17 12 to 18: - 12"
18 12 to 20 - 12 12"
20 12 to 24 - 13 12"
SHOULDER STRAPS
Shoulder straps to consist of 100% textured polyester Dark Navy Blue to match the Blue Shirt. For ranking
officers, Dark Navy Blue piggybacked with each side of strap edges on top with 1/8" Gold on the White
Shirt.
The shoulder strap shall be pointed at the end toward the neck of the shirt. The other end shall be sewn into
the sleeve head seam. Shoulder strap shall measure 2" at the sleeve and taper to a point. Straps to be about
12" from collar. Shoulder straps to be cross stitched to shoulder 2" from sleeve head seam and diagonally
across from each end of seam to sleeve head seam. Length of strap to be graduated, conforming to the size
of the shirt. Buttons attached to yoke to match shoulder strap buttonholes at the pointed ends.
CREASING & STITCHING:
9

Pockets and pocket flaps to be die creased to give uniform shape and size; also, to have sewn-in permanent
Military creases. The shirts are to have sewn-in permanent Military creases, (2) two in front and (3) three
in the back. All seams shall be safety stitched
BUTTONS:
Buttons to be 4-eye 20-line plastic, heat resistant and color matching the shirt.
ZIPPER:
To be Talon nylon separating zipper with nylon coil, matching binder seam, coordinated color for all
components, all molded plastic.
CUTTING:
Collars, pockets, flaps, and shoulder straps to be die cut to insure uniformity.
THREAD:
Color matching the shirt material, top stitching on the shoulder straps must match the fabric.
SIZE MARKING:
Size and sleeve length shall be sewn on a woven label in the neck of the shirt.
FINISHING DIMENSIONS:
14 12 15 15 12 16 16 12 17 17 12
Chest: 42 44 46 48 50 52 54
Waist: 37 39 41 44 46 48 50
Yoke: 17 17 12
PRESSING & PACKING:
Shirts shall be carefully pressed by hand in a first-class manner. Shirts are to be shipped in strong boxes
so as not to be damaged in shipment. Shirts to be packed TWO (2) to a box.
SAMPLE:
A pre-production sample will be required in a size 16 1/2.
EMBLEMS:
There will be an emblem sewn on each sleeve of Men and Women shirts 34" down from the sleeve seam
and to be centered under the shoulder straps. Emblems will be furnished by the Department of Public
Safety, Property/Receiving and Supply.
Delivery:
FOB: 209 Allen Stuart Drive, Pearl, MS 39208
Notes:
This specification shall, until revised or rescinded by the Department of Public Safety, apply to each future
purchase.
It is the intent of the specifications to obtain a product that will adequately meet the needs of the agency
while promoting the greatest extent of competition that is practicable. It is the responsibility of the
prospective bidder to review the entire Invitation for Bid packet and to notify the Procurement Department
of the MS Department of Public Safety if the Specifications, Instructions and Special Conditions, or the
10