Wexner Medical Center - Community Facilities

Request for Qualifications (Registered Design Professional*)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
Wexner Medical Center - Community
Project Name Facilities Response Deadline 9/25/2026 3:00 pm local time
Project Location Central Ohio Project Number OSU-265987
City / County TBD / Franklin Project Manager Shaun Allen
Owner The Ohio State University Contracting Authority The Ohio State University
Delivery Method Construction Manager at Risk Prevailing Wages State
No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1
* "Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised
Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer
holding a certificate issued under section 4733.14 of the Revised Code." (Ohio Building Code section 4101:1-2-01 Definitions)
Submit the Statements of Qualifications (Form F110-330) via email to 330Submittals@osu.edu. In the subject line, include the
project number and name for RFQ you are responding to. See Section J of this RFQ for additional submittal instructions.
Submit all questions regarding this RFQ in writing to Shaun Allen at Allen.2736@osu.edu with the project number included in
the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC
website at https://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party
submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
The Ohio State University requests qualifications for architectural/engineering (AE) services with all required consultants
necessary to complete the Wexner Medical Center - Community Facilities project.
This project will advance the planning and design for WMC community facilities, creating a standardized model for future
community facilities including full design for the construction of the first two sites. This will include site feasibility
evaluation, program verification and optimal design approach to ensure future adaptability and scalability.
This project is required to be designed and delivered within a collaborative BIM-enabled environment following The Ohio
State University BIM Project Delivery Standards. The Primary firm submitting for the project will be required to have the
BIM expertise capable of meeting the aforementioned standards. The Ohio State University BIM Project Delivery
Standards can be accessed via the OSU FOD website: BIM Project Delivery Standards.
The minimum required BIM Use Cases for this project are noted below. Details on the BIM Uses Cases are outlined in
Section 2 of the Ohio State University BIM Project Delivery Standards.
Design BIM Use Case Required A dditional Notes
2.3.1.1. Model Authoring - Design Intent BIMs (Required for the X
Architectural team and the Engineering team)
2.3.1.2. Model Authoring - Design Intent BIMs (Required for the
architectural team, preferred for the engineering team)
2.3.2. Existing Conditions Documentation/Modeling
2.3.3. Program of Requirements (PoR) Validation X
2.3.4. Site Design
2.3.5. Model Based User Group Meetings/Reviews X
2.3.6. Sustainability (Energy Modeling/Simulation and X
Performance)/ Design Simulation/Analysis
2.3.7. Clash Prevention X
2.3.8 Quantity Schedule
Construct BIM Use Case Required A dditional Notes
2.4.1. Model Authoring - Trade Coordination BIMs X
2.4.2. Model Authoring - Shop/Fabrication BIMs
2.4.3. Clash Detection X
2.4.4. Model-based Scheduling (Sequencing/Simulation)
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Design BIM Use Case Required A dditional Notes
2.4.5. Model-based Estimating (Quantification/Cost Estimating)
2.4.6. Site Analysis Planning
The minimum required deliverables for this project are noted below. Details on the BIM deliverables are outlined in
Section 4 of the Ohio State University BIM Project Delivery Standards
Deliverable Required
BIM Execution Plan X
Design Intent BIMs X
Revit Model Rule Set Results X
Interim Architectural and Structural X
Conformed Design Intent BIMs
Project Base Point X
Conformed Design Intent BIMs X
Interim Asset Worksheet X
Final Asset Worksheet X
This project includes asset tagging. The Primary firm submitting for the project is required to have the expertise capable of
meeting this prerequisite and is responsible to support their consultants to meet this requirement. The Asset Tagging
Process Diagram, Asset Worksheet Template, and LOD Matrix can be accessed via the OSU FOD website
(https://fod.osu.edu/resources) under Design Guidelines, Specifications, Standards; Specifications and Standards;
Building Information Modeling (BIM).
B. Scope of Services
The Ohio State University Wexner Medical Center (WMC) has prepared a preliminary program for community care
buildings which the selected A/E will be required to validate. The validated program will form the basis for the preparation
of the preliminary construction estimates for the buildings.
WMC has also prepared a conceptual exterior facade design for the buildings which the selected A/E will be expected to
critique, modify, and otherwise adapt, provided the recommended exterior facade reflects design elements consistent with
the James Hospital at WMC's main campus.
The project has been approved for design services only. The initial contract sum will be for the Registered Design
Professionals (A/E) to provide schematic design and design development drawings. The university may amend the A/E
contract upon approval to complete the design development drawings, construction documents, bidding, construction
contract administration, and post-construction services.
The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.
The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and
clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed
cost components to address the Owner's project requirements. Participate in the Encouraging Growth, Diversity & Equity
(EDGE) Program as required by statute and the Agreement. Required Professional Liability Insurance will be per Exhibit A
- A/E Terms and Conditions Article 7.2.6.
As required by the Agreement, and as properly authorized, provide the following categories of services: Program
Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,
Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.
The selected A/E will be required to sign the standard agreement. No modifications to the requirements in the agreement
will be accepted.
During the construction period, provide not less than 80 hours (excluding travel time) on-site construction administration
services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site
representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having
relevant and appropriate types of construction administration experience.
The project team (Owner / A/E / Contractor) will be required to utilize the University's Project Management System, for all
compatible services required by the University.
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The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors,
and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within
Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:
https://fod.osu.edu/resources, under the section titled "Construction Site Safety Requirements."
Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using the
University's Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio
State University Project Closeout Standards can be accessed via the OSU FOD vender resource website
(https://fod.osu.edu/resources) under Post Construction / Close Out.
The A/E will comply with applicable OSU Wexner Medical Center policies, including the Identification Badge Policy, which
incorporates the Non-discretionary Vaccination Policy/Employee Health Infection Control and Background Check Policies,
as identified at https://wexnermedical.osu.edu/utility/footer/vendor-interaction. The A/E is responsible for all costs incurred
related to compliance with these policies.
Please list all major scope services needed to complete the selection process for successful project delivery. The specific
scope of services must state particular building types, functional design or specialized professional services required to
evaluate the level of experience of each applicant firm (e.g., parking garage, kitchen design, correctional facility, medical
facility). The scope of services should also define the types of basic and additional professional design and administration
services necessary for the project (e.g. University Sustainability Standards, as applicable, previous experience with local
jurisdiction or similar sites, previous experience working with the State of Ohio, Building Information Modeling ("BIM")
experience and training, specific BIM and Owner-defined requirements, level of development to be achieved within BIM
models, BIM deliverables, and Owner's intended use of BIM models after construction). This information will be used by
each applicant to populate the Relevant Project Experience Matrix in Section F of Form F110-330.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Medical Center Exterior Design
2. Design of Interior Elements (e.g. infusion suites, procedure rooms, registration, patient rooms, etc.)
3. Pharmacy Design Including USP Requirements
4. Linear Accelerator Vaults
5. Sustainable Design Experience
6. Projects delivered in a collaborative BIM-enabled environment
For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),
projects must be designed by the Lead Firm.
C. Estimated Budget / Funding D. Anticipated Schedule
State Funding: $0 Professional Services Start: 10 / 26
Other Funding: $20M Construction Notice to Proceed: TBD
Construction Cost: $TBD Substantial Completion of all Work: TBD
Total Project Cost: $TBD Professional Services Completed: TBD
E. Estimated Basic Fee Range (see note below) F. EDGE Participation Goal
Percent of initial Total A/E Fee: 5%
NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,
(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The
Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including
validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the
project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above. The Basic
Fee excludes any Additional Services required for the project.
H. Additional Service Providers Required (if not
G. Basic Service Providers Required (see note below) provided by the Lead Architect)
Lead A/E Discipline: Architecture Special Inspections
Secondary Geotechnical Engineering
Disciplines: Structural Engineering Surveying
MEP Engineering (incl Fire Suppression Pharmacy Planning and Clean Room Requirements
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& Fire Alarm)
Low Voltage Engineering Medical Equipment Planning
Civil Engineering Furniture Design
Vertical Circulation Consultant RF, Lead and Linac Shielding Design
Facade Consultant
Food Service Consultant
NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape
architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section
4733.14 of the Revised Code.
I. Evaluation Criteria for Selection
* Demonstrated ability to meet Owner's project vision, scope, budget, and schedule on previous projects.
* Previous experience compatible with the proposed project (e.g., type, size).
* Relevant past work of prospective firm's proposed consultants.
* Past performance of prospective firm and its proposed consultants.
* Qualifications and experience of individuals directly involved with the project.
* Proposer's previous experience (numbers of projects, sizes of projects) when working with its proposed
consultants.
* Specification writing credentials and experience.
* Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM
schedules as a project management resource.
* Proposer's apparent resources and capacity to meet the needs of this project.
* Demonstrated ability to meet Owner's Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf
Interested firms are required to address their BIM project delivery experience and how they will implement Building
Information Modeling ("BIM") on the project by documenting:
* The ability for the entire team to effectively collaborate and share models and data.
* Each discipline's model manager and their relevant experience.
Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program
form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract
with and use EDGE-certified Business Enterprise(s), as a part of the A/E's team. The Intent to Contract and to Perform
and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be
attached to the A/E's Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The
Intent to Contract and to Perform form is again required at the Fee Proposal stage.
If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a
completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms
signed by both parties with its Statement of Qualifications.
For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will
participate in the delivery of the proposed professional services solicited in the RFQ.
Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be
performed by attachment in accordance with the requirements of Executive Order 2019-12D related to providing services
only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases from or investment
in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to be rejected.
J. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at https://ofcc.ohio.gov.
Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ
and your firm's name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the "print" feature of Adobe Acrobat or similar
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software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go
to Advanced, then PDF Optimizer.
Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a
maximum file size of 25 MB.
Firms are requested to identify professional registrations, memberships, and credentials including: LEED GA, LEED AP,
LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.
Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.
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Architect / Engineer Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name Wexner Medical Center - Community Facilities Proposer Firm
Project Number OSU-265987 City, State, Zip
Selection Criteria Value Score
1. Primary Firm Location, Workload and Size (Maximum 10 points)
Less than 100 miles 5
a. Proximity of firm to project site 100 miles to 150 miles 5
More than 150 miles 5
Less than $200,000 2
b. Amount of fees awarded by Contracting Authority in
$200,000 to $1,000,000 1
previous 24 months
More than $1,000,000 0
Less than 2 professionals 0
Max
c. Number of licensed professionals 2 to 10 professionals 1
= 3
More than 10 professionals 3
2. Primary Firm Qualifications (Maximum 30 points)
Experience / ability of project manager to
a. Project management lead 0 - 10
manage scope / budget / schedule / quality
Experience / creativity of project designer to
b. Project design lead 0 - 10
achieve owner's vision and requirements
Experience / ability of technical staff to create Max
c. Technical staff 0 - 5
fully coordinated construction documents = 20
Experience / ability of field representative to
d. Construction administration staff 0 - 5
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 20 points)
Experience / ability of key consultants to
a. Key discipline leads 0 - 15
perform effectively and collaboratively
One point for every 2 percent increase in
b. Proposed EDGE-certified Consultant participation* professional services over the EDGE 0 - 5
participation goal
4. Overall Team Qualifications (Maximum 10 points)
Less than 2 sample projects 1
Max
a. Previous team collaboration 2 to 4 sample projects 2
= 3
More than 4 sample projects 3
b. OSU Sustainability Standards or LEED** project LEED v4.0 or v4.1 projects 1 Max
experience OSU Sustainability Standards projects 2 = 2
Training and knowledge 1 Max
c. BIM project experience
Direct project experience 3 = 3
Clarity of responsibility / communication
d. Team organization 0 - 2
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
Past performance as indicated by
a. Previous team performance 0 - 12
evaluations and letters of reference
Less than 3 projects 0 - 3
b. Experience with similar projects / delivery methods 3 to 6 projects 4 - 6
More than 6 projects 7 - 10
Performance in completing projects within
c. Budget and schedule management 0 - 5
original construction budget and schedule
Less than 3 projects 1
d. Knowledge of Ohio Capital Improvements process 3 to 6 projects 2
More than 6 projects 3
* Must be comprised of professional design services consulting firm(s) and NOT the lead firm - For more
information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric. Subtotal
** Leadership in Energy & Environmental Design administered by Green Building Certification Inc.
Notes: Evaluator:
Name
Signature Date
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