RFP | Healthcare Recruitment and Workforce Development Services

Confederated Tribes of the
Colville Reservation
P.O. Box 150, Nespelem, WA 99155 (509) 634-2277
Request for Proposals:
Confederated Tribes of the Colville Reservation
Project Title: Healthcare Recruitment and Workforce Development Services
General Information
Posted Date: June 25, 2026
Deadline for Questions: July 16, 2026
Final Answers Posted: July 23, 2026
Closing Date: July 30, 2026
Opening Date: June 25, 2026
1.0 Introduction
The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive
Order established the Colville Indian Reservation in 1872, with a land base of 1.4 million aces,
located in North Central Washington State and additional off-reservation trust lands. The
Administrative Headquarters are located at the Colville Indian Agency Campus, approximately 2
miles south of Nespelem, WA with offices located throughout our reservation.
1.02 Proposal Deadline/Address/Contents
The Colville Tribal Health Care Authority (CTHCA) seeks proposals from qualified firms or
independent consultants to provide dedicated healthcare recruitment and workforce development
services for a two-year contract period.
The selected contract will serve as CTHCA's primary recruitment partner and will be responsible for
recruiting healthcare professionals, developing workforce pipelines, improving recruitment
processes, and training designated CTHCA staff to assume recruitment responsibilities in the future.
The intent of this contract is not only to fill vacancies but to establish a sustainable healthcare
recruitment program that remains operational after completion of the contract.
1.03 About the Colville Tribal Health Care Authority
CTHCA provides healthcare services throughout the Colville Reservation and surrounding
communities through:
* Primary Care Clinics
* Dental Services
* Behavioral Health Services
* Substance Use Disorder Treatment Programs
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* Emergency Medical Services
* Community Health Representative Program
* Public Health Nursing
* Pharmacy Services
* Long-term Care Services
CTHCA serves a geographically large rural and frontier service area and operates multiple
healthcare facilities throughout the reservation.
2.0 Contract Term
The contract term shall be twenty-four (24) months from the date of execution.
Continuation beyond each fiscal year is contingent upon funding availability and approval
through the CTHCA budget process.
3.0 Scope of Work
3.01 Recruitment Services
Contractor shall provide active recruitment services for positions including but not limited to:
Medical Providers
* Physicians
* Nurse Practitioners
* Physician Assistants
* Medical Directors
Dental Providers
* Dentists
* Dental Hygienists
* Dental Assistants
* Dental Health Aide Therapists
Behavioral Health
* Mental Health Therapists
* SUD Professionals
* Peer Counselors
* Psychologist
Nursing
* Registered Nurses
* Licensed Practical Nurses
* Public Health Nurses
Pharmacy
* Pharmacists
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* Pharmacy Technicians
Lab
* Medical Lab Technicians
Emergency Medical Services
* EMTs
* Advanced EMTs
* Paramedics
Administrative and Leadership
* Directors
* Department Managers
* Executive Leadership Positions
3.02 Recruitment activities
The Contractor shall:
* Maintain active recruitment pipelines
* Source candidates nationally
* Conduct candidate outreach
* Screen applicants
* Participate in recruitment strategy meetings
3.03 Staff Training Requirements
A key deliverable of this contract shall be workforce knowledge transfer.
The Contractor shall train CTHCA Human Resources team to independently perform healthcare
recruitment functions.
Training shall include:
* Healthcare recruitment fundamentals
* Candidate sourcing techniques
* Interview coordination
* Recruitment marketing
* Workforce pipeline development
* Recruitment software utilization
* Provider recruitment strategies
* Rural healthcare recruitment methods
* Tribal healthcare recruitment strategies
The Contractor shall provide:
* Written training materials
* Recruitment manuals
* Monthly mentorship sessions
* Hands-on recruitment training
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At the conclusion of the contract, the designated employee shall be capable of independently
managing recruitment activities.
3.04 On-site presence
Contractor shall provide:
* Weekly virtual meetings
* Monthly recruitment reports
* Quarterly on-site visits
4.0 Deliverables
The Contractor shall provide monthly reports including:
* Vacancy reports
* Recruitment activity reports
* Candidate pipeline reports
* Time-to-fill reports
* Recruitment marketing activities
* Workforce development activities
* Training progress reports
Contractor shall also provide quarterly executive summaries to CTHCA leadership.
5.0 Required Experience
The Contractor shall demonstrate consistent, successful experience in:
* Healthcare recruitment
* Rural healthcare recruitment
* Behavioral health recruitment
* Provider recruitment
* Workforce development
Preference shall be given to contractors with experience in:
* Tribal Healthcare
* Indian Health Services
* 638 healthcare programs
* Federally Qualified Health Centers
* Rural and frontier healthcare systems
6.0 Proposal Requirements
Proposals shall include:
* Cover letter
* Company Profile
* Qualifications and Experience of company and parties assigned to account
* Historical fill rates for similar positions.
* Average time-to-fill for comparable roles.
* Candidate retention rates (e.g., 90-day, 6-month, and 1-year retention).
* Offer acceptance rates.
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* Rural Placement Success Rate (in percentage and total number)
* Tribal Healthcare Experience
* Recruitment Methodology
* Workforce Development plan
* Staff Training Plan
* Sample Recruitment Reports
* References
* Cost Proposal
* Proposed Staffing Structure
6.01 Monthly Retainer Model
Respondents shall provide a proposed fixed monthly fee that includes:
* Recruiting planning
* Candidate sourcing
* Vacancy management
* Recruitment marketing
* Workforce development activities
* Staff training and mentorship
* Monthly reporting
* Executive meetings
* Candidate screening and interview coordination
The proposal shall clearly identify
* Monthly fee
* Estimated annual cost
* Services included within the monthly fee
* Services excluded from the monthly fee
6.02 Placement Fee Model
Respondents shall identify any placement fees associated with successful hires.
Placement fees shall be identified separately for:
* Physicians
* Dentists
* Advanced Practice Providers
* Behavioral Health Providers Nursing Positions
* Executive Leadership Positions
* All other Healthcare Positions
Respondents shall clearly indicate:
* Percentage of annual salary charged
* Fixed placement fee amount
* Guaranteed period
* Replacement provisions
6.03 Proposed Contract Value
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Respondents shall provide:
* Year One Total Cost
* Year Two Total Cost
* Total Two-Year Contract Cost
7.0 Evaluation Criteria
Maximum Points: 100
Healthcare Recruitment Experience: 25 Points
Tribal and Rural Healthcare Experience: 20 Points
Workforce Development and Training Plan: 20 Points
Recruitment Methodology: 15 Points
Cost Proposal: 10 Points
Indian Preference: 5 Points
TERO Certification: 5 Points
8.0 Indian Preference
Indian Preference shall apply in accordance with Tribal Employment Rights Ordinance (TERO),
Tribal Code Chapter 10, and applicable federal regulations.
9.0 Insurance Requirements
Contractor shall maintain:
* Commercial General Liability Insurance - $1,000,000 per occurrence
* Professional Liability Insurance - $1,000,000 per occurrence
* Workforce Compensation Coverage
* Automobile Liability Insurance, if applicable
10.0 Contract Objective
At the completion of the two-year contract, CTHCA expects:
* Achieve a vacancy fill rate of at least 80% for assigned requisitions
* Established candidate pipelines
* Standardized recruitment processes
* Recruitment marketing infrastructure
* Fully train CTHCA HR to ensure they're capable of continuing recruitment efforts on
behalf of CTHCA.
11.0 Submissions & Questions Requirements
11.01 Proposal Submissions
All proposals must be sealed and mailed to:
Colville Tribal Health Care Authority
Attention: Kara Finley
PO Box 150
Nespelem, WA 99155
Proposals must be date stamped by the due date to be considered.
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11.02 Questions Regarding RFP
All questions must be in written format and emailed to kara.finley.ohc@colvilletribes.com.
Questions must be submitted by the due date and answers will be posted by due date.
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ATTACHMENT A:
PROPOSAL COVER PAGE: _____Project Title____________________________
Company Name_________________________________________ Date______________
Address__________________________________________________________________
Contact Person and Title:_____________________________________________________
Telephone Number_________________________ Fax Number_____________________
Email address________________________________________
Length of time in business_______________________________________
Gross revenue for the prior fiscal year (in US dollars). ______________________________
Total number of similar clients served in similar capacity____________________________
TOTAL ESTIMATED PRICE OF SERVICES (Attach detailed budget if necessary)
Cost of Services (Anticipated Total Hours x Rate) __________________
Overhead costs (describe) ___________________
Necessary travel ___________________
TERO Fees ___________________
Other (describe) ___________________
Total Price $ _________________
Authorized Respondent Signature____________________________________________
Telephone_______________________________
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ATTACHMENT B:
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT, AND
OTHER RESPONSIBILITY MATTERS.
A. The Firm/Respondent certifies, to the best of its knowledge and belief, that:
1. The Firm/any of its Principals-
(a) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared
ineligible for the award of contracts by any Federal agency or any Tribal Government.
(b) Have ( ) have not ( ), within a 7 year period preceding this offer, been convicted or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (federal, state or local) contract or subcontract;
violation of Federal or state antitrust statutes relating to the submission of offers; or commission of
embezzlement, theft, forgery, bribery, falsification or destruction or records, making false statements,
tax evasion, ore receiving stolen property; and
(c) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a
government entity with, commission of any of the offenses enumerated in subdivision (A)(1)(b) above.
(d) The Firm has ( ) has not ( ), within a 7-year period preceding this offer, had one or more
contracts terminated for default by any Federal agency or any Tribal Government.
2. Principals for the purposes of the certification, mean officers; directors, owners, partners, and
persons having primary management or supervisory responsibilities within a business entity (e.g.
general manager; plant manager, head of a subsidiary, division, or business segment, and similar
positions). If this certification concerns a matter within the jurisdiction of an agency of the United
States and the making of a false, fictitious, or fraudulent certification may render the maker subject to
prosecution under 18 U.S.C. 1001.
B. The Firm shall provide immediate written notice to the Contract Officer if at any time prior to
contract award the Firm learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (A) of this provision exists will not necessarily
result in withholding of an award under this solicitation. However, the certification will be considered
in connection with a determination of the Firm's responsibility. Failure of the Firm to furnish a
certification or provide such additional information as requested by the Contracting Officer may render
the Firm's proposal non-responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a system or
records in order to render, in good faith, the certification required by paragraph (A) of this provision.
The knowledge and information of a Firm is not required to exceed that which is normally possessed by
a prudent person in the ordinary course of business dealings.
E. The certification in paragraph (A) of this provision is a material representation of fact upon
which reliance was placed when making award. If it is later determined that the Firm knowingly
rendered an erroneous certification, in addition to the remedies available to the Government, the
Contracting Officer may terminate the contract resulting from this solicitation for default.
I hereby certify that the information above is true accurate and complete under penalty of fraud.
_____________________________________
Authorized Signature
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ATTACHMENT C:
CLIENT REFERENCES (Include additional pages if desired)
Client Reference # 1
Name of Entity/Firm:________________________________________________
Mailing Address:___________________________________________________
City/State/Zip Code:_________________________________________________
Contact Name______________________________________________________
Title______________________________________________________________
Phone Number______________________________________________________
Date when work performed:___________________________________________
Description of work performed:________________________________________
__________________________________________________________________
Client Reference # 2
Name of Entity/Firm:________________________________________________
Mailing Address:___________________________________________________
City/State/Zip Code:_________________________________________________
Contact Name______________________________________________________
Title______________________________________________________________
Phone Number______________________________________________________
Date when work performed:___________________________________________
Description of work performed:________________________________________
__________________________________________________________________
Client Reference # 3
Name of Entity/Firm:________________________________________________
Mailing Address:___________________________________________________
City/State/Zip Code:_________________________________________________
Contact Name______________________________________________________
Title______________________________________________________________
Phone Number______________________________________________________
Date when work performed:___________________________________________
Description of work performed:________________________________________
__________________________________________________________________
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