LCS MULTIPLE REROOFING PROJECTS
| Location: | Virginia |
|---|---|
| Posted: | Jan 28, 2026 |
| Due: | Mar 4, 2026 |
| Agency: | City of Lynchburg |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-058 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-058
|
| Bid Title: |
LCS MULTIPLE REROOFING PROJECTS
|
| Category: | Invitation for Bids |
| Status: | Open |
|
Attachment Preview
PROJECT MANUAL
FOR
LYNCHBURG CITY SCHOOLS
C/O THE CITY OF LYNCHBURG
LCS Multiple Reroofing Projects
Invitation For Bid: 2026-058
Due: 3:00 p.m., March 4, 2026
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
Issued on: January 28, 2026
Table of Contents
Document
Page #
Advertisement For Bids ................................................................................................................ 2
Bid Form ........................................................................................................................................ 4
Escrow Account Election .............................................................................................................. 8
Equal Opportunity Report Statement......................................................................................... 9
Statement Of Experience ............................................................................................................ 10
Statement Of Available Resources ............................................................................................ 11
Corporate Status Form............................................................................................................... 12
Questions To Bidders/Offerors .................................................................................................. 13
Construction Agreement ............................................................................................................ 14
Lynchburg City Schools, Standard Performance Bond .......................................................... 17
Lynchburg City Schools, Standard Labor And Material Payment Bond ............................ 19
Escrow Agreement ...................................................................................................................... 22
Instructions To Bidders .............................................................................................................. 26
General Conditions ..................................................................................................................... 31
Additional Specifications.……………….…………………………………………..…………….…..89
Attachments
Drawings dated January 16, 2026
1
ADVERTISEMENT FOR BIDS
The City of Lynchburg on behalf of Lynchburg City Schools is seeking sealed bids for IFB 2026-058 LCS Multiple
Reroofing Projects to be received by the City of Lynchburg, Procurement Division, Third Floor City Hall 900
Church Street, Lynchburg, VA 24504, until no later than 3:00 p.m., March 4, 2026. Received bids will then be
publicly opened and read aloud in the City Hall First Floor Conference Room. A link to a publicly available
video/audio conference call will be posted on the Current Solicitations page of the City’s website prior to the bid
opening. All bids received by the posted deadline will be opened and read aloud on the video/audio conference call.
MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver
mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First
Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30 a.m.
to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and
timestamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the
deadline for submission. Please allow additional time to ensure this is done.
ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the
link to open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid.
Please upload your bid as ONE file. As always, late bids will not be considered.
Linkhorne Elementary School:
The Scope of Work includes the replacement of several adjacent and one nonadjacent section of roof. The roofs
include approximately 132 squares of existing TPO at the hexagon section of the building and approximately 201
squares of existing TPO on the other side of the building surrounding the courtyard. The middle section of the
building is not included.
The existing low-slope roofs are all TPO with structurally sloped roofs. Below the existing TPO are two layers of
2” polyiso insulation over a metal deck. Demolish the existing roof all the way down to the metal deck and replace
with two layers of 2” polyiso with a fully adhered TPO roof.
Bedford Hills Elementary School:
The Scope of Work includes the replacement of several adjacent sections of roof. The roofs include approximately
160 squares of existing EPDM at the older west classroom wing, approximately 58 squares of existing EPDM at the
cafeteria, and approximately 27 squares of existing EPDM at the southern-most roof below the cafeteria. The
sloped roof section of the building is not included, and neither are the 2 auxiliary buildings.
The existing low-slope roofs are all EPDM with tapered insulation on metal deck. Demolish the existing roof all the
way down to the metal deck and replace the tapered insulation to match what is there now with a fully adhered TPO
roof.
Perrymont Elementary School:
The scope of Work includes the replacement of several adjacent sections of roof. The roofs include approximately
286 squares of existing fully adhered EPDM roof. The steep sloped standing seam metal roofs are not included in
this scope.
The existing roof is a fully adhered EPDM roof with tapered insulation on a metal deck. Demolish the existing roof
all the way down to the metal deck and replace the tapered insulation to match what is there now with a fully
adhered TPO roof.
Fort Hill Community School:
The Scope of Work includes the replacement of several adjacent sections of roof. The roofs include approximately
82 squares of existing EPDM at the 2 main roofs and a total of approximately 7 squares at the 3 accessory roofs.
The 2 main existing low-slope roofs are all EPDM with tapered insulation on a lightweight concrete deck. The
accessory roof on the plan-east side of the building is structurally sloped with 2 ½” of insulation and a ½”
coverboard. The accessory roof on the plan-south side of the building is structurally sloped with 3” of insulation
and a ¾” coverboard. The accessory roof on the plan-north side of the building is tapered insulation on a
lightweight concrete deck. For all roofs, demolish the existing roof system all the way down to the deck and replace
the insulation to match what is there now with a fully adhered TPO roof.
PM - 2
The Project Manual and Drawings for this project may be viewed and downloaded from the City’s website:
http://www.lynchburgva.gov/Bids.aspx.
An Optional Pre-Bid Conference will be held at 10:00 a.m. on February 11, 2026. The meeting will
begin at City Hall, 900 Church Street, Lynchburg, VA 24504. We will then do a site visit at each of the four
schools.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional
information must be made in writing to: Will Ruberry, CPPB, Procurement Division by email to
william.ruberry@lynchburgva.gov and received by 3:00 p.m., February 25, 2026. All posted clarifications
or addenda must be acknowledged on the Bid Form. Failure to acknowledge the addenda may deem the bid
non-responsive. All addenda associated with this project will be posted no later than February 27, 2026.
There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/Bids.aspx so
that the public can observe the proceedings at 3:00 p.m., March 4, 2026. The bid results will be posted on
the City’s Bids webpage after award is made.
PM - 3
Will Ruberry, CPPB
Contract Specialist
Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
BID FORM
Dear Mr. Ruberry,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is
or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction
Agreement to be entered into; that this bid is made without connection with any other person, company, or parties
making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to "LCS Multiple Reroofing
Projects" for Lynchburg City School Board, doing business as Lynchburg City Schools, hereby proposes to furnish
all labor, equipment, materials, and services and to perform all operations necessary to execute and complete the
Work required for the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual
of Specifications and Standard Details, latest edition, together with Addenda numbered __________ through
__________ issued during bidding period and hereby acknowledged, subject to the terms and conditions of the
Construction Agreement for the sum of
TOTAL BASE BID: $____________________________________________________ DOLLARS
($
), which shall be referred to hereinafter as the Base Bid.
UNIT PRICING: (See SECTION 012200 - UNIT PRICES)
1. Unit Price 1: Provide new metal roof deck to replace damaged metal roof deck that is scheduled to remain
in place. The unit price shall include the removal and disposal of the damaged metal roof deck.
a. Unit of Measurement: Square foot of metal roof deck.
b. Unit Price: ($
)
2. Unit Price 2: Provide new plywood roof deck to replace damaged plywood roof deck that is scheduled to
remain in place. The unit price shall include the removal and disposal of the damaged plywood roof deck.
a. Unit of Measurement: Square foot of plywood roof deck.
b. Unit Price: ($
)
3. Unit Price 3: Provide new lightweight concrete roof deck to replace damaged lightweight concrete roof
deck that is scheduled to remain in place. The unit price shall include the removal and disposal of the damaged
lightweight concrete roof deck
a. Unit of Measurement: Square foot of lightweight concrete roof deck.
b. Unit Price: ($
)
4. Unit Price 4: Provide new wood blocking to replace damaged wood blocking that is scheduled to remain in
place. The unit price shall include the removal and disposal of the damaged wood blocking .
a. Unit of Measurement: Board foot of wood blocking.
PM - 4
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