RFQ: Architect Henderson County Fletcher Library Project

Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
Memorandum To: Interested Qualified Firms
From: Bryan Rhodes
Henderson County Capital Projects Director
Subject: Request for Qualifications: Architectural Programming and Design Services,
for the Henderson County Fletcher Library Project
Date: July 22, 2026
RFQ: Architectural Programming and Design Services
Henderson County is soliciting services from highly qualified Architectural Firms, to provide
programming/design/consultant services, for Henderson County Government, for the Henderson County
Fletcher Library Project. Interested qualified firms should submit 7 hard copies of Statements of
Qualifications, in a sealed envelope, to the following address as detailed below, by 3:00 pm on August
12, 2026
Bryan Rhodes
Capital Projects Director
County of Henderson
100 North King Street, Project Management
Hendersonville, North Carolina 28792
**Note** - It is the submitting firm's responsibility to make sure the submittal reaches the owner,
by the date and time mentioned above. Henderson County is not responsible for any courier
service.
Proposed Scope of Service:
The overall project scope will be to construct a new library and will include designs that address all
necessary building systems components including but not limited to HVAC, plumbing, electrical,
structural, interior, and exterior finishes, and parking, associated with a yet to be finalized design criteria
and scope. A part of the architectural scope will be the necessary programming with Henderson County,
in order to provide a proposed design with cost estimates and schedules for approval. Although the exact
cost for this project is yet to be determined, it is estimated to be 12-15 million dollars.
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
1. Planning: The Architect will coordinate the preliminary planning, as needed, to develop the
Fletcher Library, for funding and schedule consideration, for the Capital Projects team.
2. Design: The Architect will provide intermediate plans for review by the Capital Projects team,
and construction plans and specifications for the formal bid processes.
3. Permitting: The Architect will identify all required permits and prepare, submit, and respond to
all permits based on the designs approved by the Capital Projects team.
4. Bidding: The Architect will manage the bid process based on the approved and permitted design,
in accordance with North Carolina General Statutes, Local Purchasing Policy, and the approved
project budget and schedule.
5. Construction Administration: The Architect will assist Henderson County with administration of
the construction of the projects. Special Inspections and Materials Testing will be performed by a
third party, contracted by Henderson County.
Format for Statements of Qualifications:
Each proposal submitted in response to this solicitation should address the following elements:
1. A description of the professional qualifications of the firm and staff proposed, for the architectural
programming and design services. Clearly indicate the experience (with current and previous
firms) and roles of staff members. Include information about the firm's professional registration
in North Carolina.
2. An explanation of the Architect's approach to addressing the proposed scope of services outlined
in this document.
3. A brief description of projects completed that are similar in scope and size. For each project
listed, please include the name of the entity and the name and contact information of the person
who would be familiar with the work performed.
4. A schedule of hourly compensation rates for the proposed project team.
5. Additional references not listed in project experience.
Please note, firms may submit prior work products that show their competence as it relates to this
RFQ. However, firms may NOT submit work products or designs for the project described in this RFQ.
Firms can NOT submit an estimated total fee, total contract price, or an estimation of hours involved in
completing the project in response to this RFQ.
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
Selection Process:
Proposals submitted by the deadline will be evaluated by a selection committee comprised of
representatives and staff from Henderson County. Each firm will be evaluated based upon the following
weighted criteria.
The following criteria will be used to evaluate the solicitations:
Evaluation of Project Team (20%)
Firm's History and resource capability to perform and provide the required services (20%)
1. Previous descriptions of similar design projects (20%)
2. Ability to relate to project requirements per schedule of hourly compensation (20%)
3. Additional references. (20%)
4.
5.
As a general guide to prospective proposers, the Professional Services selection procedures adopted by
North Carolina, appropriately modified by Henderson County, will be employed in the selection process,
and weighed as noted above. All proposals must include all aspects of North Carolina law and Henderson
County policy. The owner may or may not interview potential candidates to assist in the selection process.
Standard of Award:
The standard of award for this Request for Qualifications will be based on the demonstrated competence
and qualifications of firms, to provide architectural services for Henderson County Government.
Proposals will be reviewed after opening and will be ranked in order of choice based on selection criteria
at which point contract negotiations will begin with the most qualified firm. Should negotiations fail
with the initial qualified firm, the County may, at its discretion, continue negotiations with lower ranked
qualified firms. The County shall not be bound or in any way obligated until both parties have executed
a contract. The County reserves the right to delay the award of a contract or to not award a contract.
Henderson County reserves the unqualified right to reject any and / or all statements of
qualifications, and to waive any informalities in so far as it is authorized to do so and further
specifically reserves the right to make the award in the best interest of Henderson County. Qualified
firms interested in providing qualification statements or having questions for this project may
contact Bryan Rhodes at brhodes@hendersoncountync.gov
Terms and Conditions:
Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions
shown in the document found online at
https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/42611/ter
ms_conditions.15.23_0.pdf
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Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
These Terms and Conditions, which refer to a "purchase order", shall be deemed to be included in any
contract entered into as a result of this Request for Qualifications ("RFQ"), and shall be deemed to
include any revisions or modifications required by subsequent Federal or North Carolina law.
Any attempt by a proposed contracting party (the "Bidder") under the RFQ to exclude any of these Terms
and Conditions shall cause any Proposal made in response to this RFQ to be deemed to be non-
responsive (unless Henderson County has notified the Bidder that the funding source for the goods or
work sought under this RFQ is not federal funds, in which case those provisions under number 15 of the
Terms and Conditions (and all subparts thereunder) may be excluded from a Proposal.
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