Middlesex Courthouse Pavement Improvements

INVITATION TO BID
2026-002
Middlesex County Courthouse
Pavement Improvements
73 Bowden St.
Saluda, VA 23149
Issued July 22, 2026
Responses due by
August 13, 2026 at 2:00 P.M
Reply to:
Middlesex County
Ann Marie Ricardi
877 General Puller Hwy
PO Box 428
Saluda, Va. 23149
Email: a.ricardi@co.middlesex.va.us
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IFB Number: Invitation to Bid 2026-002
Title: Middlesex County Courthouse
Pavement Improvements
Issue Date: July 22, 2026
Proposal Due Date: August 13, 2026 at 2:00 P.M
The County of Middlesex (County) invites bids\ from qualified firms (Offerors) to perform
Pavement Improvements (Pavement). Proposals will be received by Thursday, August
13, 2026 at 2:00 pm prevailing time. Proposals received after the announced time and
date for receipt will remain unopened. Bid documents are available on the County's
website at www.co.middlesex.va.us under the Business Tab.
Please provide your bid form to the address below. Please clearly mark your proposal as
ITB 2026-002 (Middlesex County Courthouse Pavement Improvements)
If using the United States Postal Service
Middlesex County
County Administrator's Office
Attention AnnMarie Ricardi
PO Box 428
Saluda, Virginia 23149
For methods that will not use a PO Box
Middlesex County
County Administrator's Office
Attention AnnMarie Ricardi
877 General Puller Highway
Saluda, Virginia 23149
In lieu of submitting paper proposals, bidders may email a proposal, in PDF form only, to
a.ricardi@co.middlesex.va.us. The official date and time used in receipt of responses is the
timestamp associated when emails are received. Type "ITB 2026-002 Middlesex County
Courthouse Pavement Improvements" in the subject line. Ensure electronic delivery by
verifying you receive an acceptance receipt.
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SPECIFICATIONS
Invitation to Bid 2026-002
PROJECT: Middlesex County Courthouse
Pavement Improvements
PLACE: 73 Bowden St.
Saluda, VA 23149
SUBMIT RESPONSES TO:
Ann Marie Ricardi, Assistant County Administrator
P.O. Box 428
877 General Puller Highway (2nd Floor)
Saluda, VA 23149
OR
In lieu of submitting paper proposals, bidders may email a proposal, in PDF form only,
to a.ricardi@co.middlesex.va.us. The official date and time used in receipt of
responses is the timestamp associated when emails are received. Type the ITB
number and name in the subject line- "ITB 2026-002 Middlesex County Courthouse
Pavement Improvements. Please ensure electronic delivery by verifying you receive
an acceptance receipt.
BID DUE DATE: Thursday August 13, 2026 @ 2:00 P.M.
Sealed bids will be received through the Bid Due Date and time as stated above, in the
County Administration Offices. Envelopes are to be marked "ITB 2026-002 Middlesex
County Courthouse Pavement Improvements." Bid opening will take place in the
County Administrator's Conference Room located at 877 General Puller Highway,
Saluda, Virginia.
______________________________________________________________________
I. SCOPE OF WORK
A. Middlesex County, Virginia is a county of approximately 10,600 people in a land
mass of 130 square miles, on a peninsula surrounded by two rivers and the
Chesapeake Bay. The County government provides services such as law
enforcement, planning, recreation, airport, animal control, water, sewer, social
services, and code enforcement. There are approximately 80 full-time employees
and 45 part-time employees.
B. The County of Middlesex, (the Owner), is seeking qualified contractors to perform
a pavement improvements project at the Middlesex County Courthouse.
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Middlesex County, Virginia

C. The scope of work is identified in Appendix A.
II ADDITIONAL INFORMATION
A. Company employees working in County buildings are required to undergo a
background check, be free from criminal history, and be approved by the
Sheriff.
B. Work is primarily to be done between the hours of 8:00 A.M. - 4:30 P.M, please
advise of any special considerations you may have.
C. The Contractor shall ensure that its staff is drug free. No alcohol or drug use
shall be permitted on County property. Smoking is not allowed in County
buildings. Staff employed by the Contractor shall not work in any building while
under the influence of non-prescribed drugs and only if consistent with the
usage restrictions of prescribed drugs.
D. Questions are to be submitted via email to a.ricardi@co.middlesex.va.us, no
later than 4:30 PM, August 6, 2026.
E. There is a non-mandatory pre-bid meeting on site on Monday, July 27, 2026,
from 10AM-11AM. However, potential bidders may visit the site during daylight
hours when the Courthouse is open but must check in with Courthouse security
at the front entrance.
III BID INFORMATION
A. INDEMNIFICATION/HOLD HARMLESS
The bidder (s) awarded shall indemnify, defend and hold the County of Middlesex,
and all of its respective officers, agents and employees harmless against any and
all claims, actions, demands, losses, liabilities, and damages of whatsoever kind
or nature, whether prosecuted by Awarded Bidder(s) or by third parties, resulting
from any act, action, or omission (except if caused by the willful misconduct of
Middlesex County and its agents), including but not limited to personal injuries
including death, property damage or any other loss to the extent arising out of,
incidental to or in any way connected to the awarded bidder(s) activities on or its
use and occupation of the Site. The provisions of this Article shall survive the Term
of this Contract as such provisions may relate to Awarded Bidder's obligation to
indemnify, defend and hold harmless the State of Virginia, the County of
Middlesex, and all of their respective officers, agents and employees from and
against any claim or demand that arose during the time this Contract was in force
and effect.
B. INSURANCE
The Contractor shall maintain and provide evidence of having worker's
compensation insurance at the time of signing the contract.
The Contractor acknowledges that he is an independent contractor, and not an
agent or employee of the Owner. The Contractor further agrees to indemnify and
hold harmless the Owner, its officers, agents, officials and employees free from
any loss, claim, demand, liability, cost or suit of whatsoever nature arising out of
or in any way related to the work to be performed by the Contractor herein. The
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Middlesex County, Virginia

Contractor shall procure, and shall maintain throughout the life of the Contract,
Workers Compensation and Commercial General Liability Insurance, and shall
provide the County with proof of same. These insurances shall be in the following
amounts:
General Aggregate $2,000,000.00
Each Occurrence $1,000,000.00
Personal & Adv. Injury $1,000,000.00
Each Occurrence $1,000,000.00
C. PRESERVATION OF PROPERTY
The Awarded Bidder(s) shall preserve and protect from damage all public and
private property located in the offices and buildings as noted, excepting natural
wear and tear of surfaces and equipment occurring as a result of the lawful use
thereof by the Awarded Bidder(s) for the purposes contracted. Whenever such
property is damaged due to the activities of the Awarded Bidder(s), it shall be
immediately restored to a condition similar or equal to the condition that existed
before such damage or injury occurred. Repair or restoration of the damaged
property shall be accomplished at the Awarded Bidder's sole expense and in a
manner acceptable to the owner thereof.
The Awarded Bidder(s) shall at all times conduct their operations in such a manner
and in such sequence as to ensure the least practicable interference with
employees and the public visiting the County buildings.
D. TIMELINE
To be considered, bids must be received by the due date noted below and on the
Invitation to Bid. Bids received after the specified time will be returned unopened.
The tentative timeline is as follows:
July 22, 2026 Bid advertised and posted
July 27, 2026 at 10AM (Monday) Non-mandatory Pre bid meeting on site.
Informal meeting for potential bidders to review the
site.
August 6, 2026 Deadline for submitted questions / clarifications by
potential bidders - ALL questions must be
submitted, via email to a.ricardi@co.middlesex.va.us
August 11, 2026 Answers provided to any questions/clarifications
August 13, 2026 2PM Bids due 2nd floor Woodward building
August 14 - August 21 Bids reviewed and references checked
August 24, 2026 Deadline for board meeting agenda submission
September 1, 2026 Bid awarded by Board of Supervisors if required
September 2, 2026 Expected date for Issuance of Notice to Proceed
October 30, 2026 Expected completion date
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Middlesex County, Virginia

E. BID SIGNATURE REQUIRED
All bids must be signed by a representative with the authority to bind the company
with his/her signature.
F. PRICES ARE FIRM
Bid prices will be assumed firm for 90 days after the opening of the bids unless
otherwise stated by Middlesex County or the bidder.
G. CHANGE ORDER
Any changes to an existing purchase order or contract must be approved in
advance in writing through the Office of the County Administrator. Middlesex
County will not assume any responsibility for the cost of changes without prior
approval.
H. AWARD OF BID
In considering the responsibility of bidders, Middlesex County will examine the
following factors:
A. Pricing
B. Confirmed references
C. Experience with similar jobs
D. Adherence to specifications
Middlesex County reserves the right to reject any and all submissions, in whole or
in part, and to waive any non-conformance in proposals or any irregularities
received, whenever such rejection or waiver is in the best interest of Middlesex
County. The County will be the sole judge of which proposal will be in its best
interest and its decision will be final.
The County reserves the right to award to multiple vendors, or to split the award if
insufficient funds are available.
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Middlesex County, Virginia

ITB 2026-002
Bid Form
BID FORM (FOUR PAGES)
Please complete all sections
In lieu of submitting paper proposals, bidders may email a proposal, in PDF form only,
to a.ricardi@co.middlesex.va.us. The official date and time used in receipt of responses
is the timestamp associated when emails are received. Type the ITB number and name
in the subject line. Please ensure electronic delivery by verifying you receive an
acceptance receipt.
Please submit all four pages, parts A, B, C and D.
Part A Company Narrative
Either below, or on a separate cover letter, identify:
Your company's name and relevant experience.
Company's legal name
Number of years the company has
been in business under its present
business name.
Name of staff assigned to this project.
Any other relevant information about
your company.
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ITB 2026-002
Part B Bid
Identify the price to complete the pavement improvements in the box below.
PRICING The bidder has carefully examined the annexed form of specifications and
instructions to bidders and hereby declares that they will furnish the construction services
called for in the manner prescribed in the specifications and instructions to bidders for the
following price: The bid shall include applicable fees, permits, and taxes.
Area A - Middlesex County Courthouse Pavement Improvements
$ And /100 Dollars
Area B - Middlesex County Courthouse Pavement Improvements
$ And /100 Dollars
Area C - County Offices Pavement Improvements
$ And /100 Dollars
Area D - County Offices Pavement Improvements
$ And /100 Dollars
Area E - Emergency Communications/Extension Office Pavement Improvements
$ And /100 Dollars
TOTAL (Area A,B,C,D, and E) Pavement Improvements
$ And /100 Dollars
Middlesex County reserves the right to reject any and all submissions, in whole or
in part, and to waive any non-conformance in proposals or any irregularities
received, whenever such rejection or waiver is in the best interest of Middlesex
County. The County will be the sole judge of which proposal will be in its best
interest and its decision will be final.
The County reserves the right to award to multiple vendors or split the award.
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Middlesex County, Virginia

ITB 2026-002
Part C - References
Either below or on a separate page, identify three (3) current or recent client references,
either commercial or governmental, that your company is servicing, has serviced, or has
provided similar goods or services.
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Middlesex County, Virginia

ITB 2026-002
Part D - Acknowledgement and Signatures
Acknowledgment of Addenda (if applicable)
Addenda 1 Signature
Addenda 2 Signature
In compliance with and subject to the documents therein specified, all of which are incorporated
herein by reference, the undersigned bidder proposes to furnish all labor and perform all work
necessary to carry out and complete this project. The contractor below certifies a thorough
understanding of the project work. I certify that the firm name given below is the true and complete
name of the Bidder and that the Bidder is legally qualified to perform all Work included in the
scope of the Contract.
Bidder ______________________________________________________
(Name of Firm)
By _________________________________________________________
(Signature)
____________________________________________________________
(Typed/Printed Name)
___________________________________________________________
(Title)
FEIN/SSN _____________________________ (or attach W-9)
Business Address:
___________________________________________
Responses due by
August 13, 2026 at 2:00 P.M
___________________________________________
Reply to:
___________________________________________
Middlesex County
AnnMarie Ricardi
Email: _____________________________________
877 General Puller Hwy
PO Box 428
Telephone #_________________________________ Saluda, Va. 23149
Responses due by
August 13, 2026 at 2:00 P.M
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Middlesex County, Virginia