CONTRACT DOCUMENTS
COLLEGE STREET DRAINAGE IMPROVEMENTS
PHASE 2
IFB #26500017
CHRISTIANSBURG, VIRGINIA
June 2, 2026
Prepared By:
Town of Christiansburg
Engineering Department
100 East Main Street
Christiansburg, VA 24073
Table of Contents
Table of Contents ............................................................................................................................................... C-000-1
Advertisement for Bids ....................................................................................................................................... C-111-1
Instructions to Bidders........................................................................................................................................ C-200-1
Bid Form ............................................................................................................................................................. C-410-1
Bid Bond ............................................................................................................................................................. C-430-1
Notice of Award .................................................................................................................................................. C-510-1
Agreement between Owner and Contractor...................................................................................................... C-520-1
Notice to Proceed ............................................................................................................................................... C-550-1
Performance Bond.............................................................................................................................................. C-610-1
Payment Bond .................................................................................................................................................... C-615-1
Contractors Application for Payment ................................................................................................................. C-620-1
Certificate of Substantial Completion................................................................................................................. C-625-1
Notice of Acceptability of Work.......................................................................................................................... C-626-1
General Conditions of the Construction Contract .............................................................................................. C-700-1
Work Change Directive ....................................................................................................................................... C-940-1
Change Order...................................................................................................................................................... C-941-1
Field Order .......................................................................................................................................................... C-942-1
Town of Christiansburg/General
• Good Housekeeping Manual
• Certificate Regarding Debarment
• Non-Collusion Affidavit
• Certificate of Workers Compensation Insurance Form 61A
• Geotechnical Report – Froehling & Robertson, Inc. – April 4, 2025
SPECIAL PROVISIONS, & SPECIFICATIONS
• cn100-000051-04 VDOT SUPPLEMENTAL SPECS (SSs), SPECIAL PROV. (SPs) AND SPECIAL PROV. COPIED
NOTES (SPCNs) (Local Assistance)
• cq107-000130-02 DRUG-FREE WORKPLACE
• SP108-000110-00 PROGRESS SCHEDULE FOR CATEGORY II PROJECTS
• SP109-000100-03 ASPHALT MATERIALS PRICE ADJUSTMENT
• SP801-000100-01 – LANE CLOSURE COORDINATION (LCC) / LANE CLOSURE IMPLEMENTATION (LCI)
Technical Specifications (by reference)
This project shall be constructed according to:
• The Town of Christiansburg Standard Details, most recent edition;
• The Virginia Department of Transportation Road and Bridge Specifications, dated 2020;
• The Virginia Department of Transportation Road and Bridge Standards, dated 2016;
• Virginia Work Area Protection Manual, most recent edition;
• Manual on Uniform Traffic Control Devices, most recent edition;
• Virginia Stormwater Management handbook, most recent edition;
Supplemental Information
If a conflict is discovered between VDOT related bidding documents (specifications, supplemental specifications, or
special provisions) and the EJCDC General Conditions and other EJCDC documents, the VDOT document will take
precedence.
C-000
Page 1
Town of Christiansburg
Christiansburg, Virginia
College Street Drainage Improvements - Phase 2
IFB 26500017
ADVERTISEMENT FOR BIDS
Sealed Bids for the construction of College Street Drainage Improvements – Phase 2 will be received by
THE TOWN OF CHRISTIANSBURG at the office of the PROCUREMENT OFFICER, until 3:00 PM local time
on July 9, 2026, at which time the Bids received will be publicly opened and read. Bids will be received for
a single prime Contract. Bids shall be on a unit price basis. Bid security shall be furnished in accordance
with the Instructions to Bidders. The project consists of a grading, tree removal, stormwater detention
pond, stormwater pipe and drop inlets, curb inlets, sidewalk, curb and gutter, a large stormwater junction
box, domestic sanitary sewer pump station removal and new lateral, retaining wall, pavement repair,
permanent stabilization, and associated appurtenances.
Bids will be received for a single prime Contract. Bids shall be on a unit price basis. The DBE Goal for this
procurement is set at 0%.
Bidding Documents, including the project plans, are available at https://eva.virginia.gov/ as well as
https://www.christiansburg.org/bids.aspx.
Sealed Bids must be received via in-person delivery, mail, or electronic submission through eVA, on or
before July 9, 2026, at 3:00 PM, EST. If hand delivered or mailed, the time of receipt shall be determined
by the time clock stamp in the Purchasing Office. If submitted via eVA, time of receipt shall be
determined by the eVA submittal system time clock.
1. Responses should be signed and must be submitted with the provided attachments.
2. The Bidder must provide all exceptions to this Invitation for Bid in writing, to be included with
the Bid.
3. Bids received after the deadline will not be accepted.
To submit an online bid through eVA, refer to the online bidding instructions available at the following
link https://www.youtube.com/watch?v=KSxcAkOekW0. In order to submit an online bid through eVA
the Bidder should be a registered vendor in eVA. The Town is not responsible for establishing vendors in
eVA. Bidders are advised that the process of becoming an established vendor in eVA may take several
days. If the Bidder encounters any issues submitting an online bid through eVA, the Bidder should
contact eVA Customer Care for assistance.
**Note: The eVA submittal system cannot accept file sizes larger than 60MB**
An optional pre-bid conference for this project will be held on June 15th, 2026 @ 3:00 pm. The meeting
will be held in the Admin Conference Room (3rd floor) located in Town Hall, 100 E. Main St. Christiansburg
VA. Any questions pertaining to the project or requests to join the pre-bid conference via Teams meeting
should be submitted to jmiddleton@christiansburg.org. Questions must be received by June 22, 2026.
Questions submitted on or before this deadline will be answered via addendum by June 26, 2026.
++END OF ADVERTISEMENT FOR BIDS++
EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.
Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
SUGGESTED INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
Page
ARTICLE 1 – Defined Terms ........................................................................................................................... 1
ARTICLE 2 – Copies of Bidding Documents ................................................................................................... 1
ARTICLE 3 – Qualifications of Bidders ........................................................................................................... 1
ARTICLE 4 – Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program;
Other Work at the Site.................................................................................................................................. 2
ARTICLE 5 – Bidder’s Representations .......................................................................................................... 3
ARTICLE 6 – Pre-Bid Conference ................................................................................................................... 4
ARTICLE 7 – Interpretations and Addenda.................................................................................................... 4
ARTICLE 8 – Bid Security ............................................................................................................................... 5
ARTICLE 9 – Contract Times .......................................................................................................................... 5
ARTICLE 10 – Liquidated Damages................................................................................................................ 5
ARTICLE 11 – Substitute and “Or-Equal” Items............................................................................................. 5
ARTICLE 12 – Subcontractors, Suppliers, and Others ................................................................................... 6
ARTICLE 13 – Preparation of Bid ................................................................................................................... 6
ARTICLE 14 – Basis of Bid .............................................................................................................................. 7
ARTICLE 15 – Submittal of Bid....................................................................................................................... 7
ARTICLE 16 – Modification and Withdrawal of Bid....................................................................................... 7
ARTICLE 17 – Opening of Bids ....................................................................................................................... 8
ARTICLE 18 – Bids to Remain Subject to Acceptance ................................................................................... 8
ARTICLE 19 – Evaluation of Bids and Award of Contract .............................................................................. 8
ARTICLE 20 – Bonds and Insurance............................................................................................................... 8
ARTICLE 21 – Signing of Agreement.............................................................................................................. 9
ARTICLE 22 – Retainage ................................................................................................................................ 9
EJCDC® C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page i
ARTICLE 1 – DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below:
A. Issuing Office – The office from which the Bidding Documents are to be issued.
B. Bidder—An individual or entity that submits a Bid to Owner.
C. Successful Bidder—The Bidder whose Bid the Owner accepts, and to which the Owner
makes an award of contract, subject to stated conditions.
ARTICLE 2 – COPIES OF BIDDING DOCUMENTS
2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number
and format stated in the advertisement or invitation to bid.
2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor
Engineer assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents.
2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do
so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license
for any other use.
ARTICLE 3 – QUALIFICATIONS OF BIDDERS
3.01 Owner will perform a preliminary evaluation of the bids for responsiveness and errors and
determine the apparent low bidder prior to submittal to VDOT for bid review and final
authorization. There is no requirement on a minimum number of bidders in order to award. Any
determination that a bid is non-responsive must be documented and kept in the project file for
a minimum of three years after the financial close-out of the project. The following lists some,
but not all, reasons a bid may be deemed unresponsive:
(1) Failure to sign the bid or the bid is signed by an unauthorized individual;
(2) Failure to furnish or sign a required bid bond;
(3) Failure to submit a price for each bid item;
(4) Failure to commit to DBE goals or demonstrate a good faith effort to do so, if required in the
IFB;
(5) Failure to be prequalified, if required in the IFB;
(6) The apparent low-bid is excessively over/under the engineer’s estimate.
(7) Any other requirements set forth in the Invitation to Bid, including special qualifications of
potential contractors, life-cycle costing, value analysis, and any other criteria such as inspection,
testing, quality, workmanship, delivery, suitability for a particular purpose, outstanding or
unresolved claims, litigation, and failure to pay subcontractors, which are helpful in determining
acceptability. (See Va. Code § 2.2-4302.1).
Owner must consult with the VDOT Project Coordinator and obtain concurrence from VDOT
when making a determination that an apparent low-bidder is non-responsive.
EJCDC® C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 1
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
