Town of Needham
Department of Public Works
Public Services Administration Building, 500 Dedham Avenue
Needham, Massachusetts 02492
Telephone (781) 455-7550
ACKNOWLEDGEMENT OF RECEIPT
Release Date
January 22, 2026
Bid Title
On-Call Irrigation Repair Services
Bid Number
26DPW210C
Number of
Documents
Pre-Bid Meeting
The Bid Package consists of 2 PDF documents. Returning this form
confirms receipt of all the documents.
January 29, 2026, at 10:00am at Public Service
Administration Building 500 Dedham Ave, Needham MA,
02492
Questions Due
February 5, 2026, at 5:00pm
February 12, 2026, at 1:30pm, Administration Office of the
Bids are Due
Department of Public Works located at the Public Services
Administration Building, 500 Dedham Ave., Needham, MA, 02492
Please provide the requested information below as acknowledgment that you have received
our bid package noted above. It is recommended that interested bidders complete this
acknowledgment and return via email to dpwbids@needhamma.gov. Only by doing
this, will the Town be able to provide notification of any addenda or answered questions
relating to this bid. Only those companies or individuals shown on the Distribution
Register will receive addenda to this bid. By completing and returning this
acknowledgement will ensure you are recorded on the Distribution Register.
Proposals from companies or individuals not acknowledging the addenda may be rejected
as not responsive.
Number of Company
or Individual
Name / Title of
Contact
Address
City/Town, State, Zip
Code
Telephone Number
Fax Number
Email Address
Signature
Date
Addenda will be posted to the Town’s website. Please check the website for addenda before
submitting your bid to the Town. Bidders who access the bid package from the Town’s
website are responsible for checking the website periodically for any addenda that may be
issued by the Town.
IFB 26DPW210C
1
On-Call Irrigation Repair Services
26DPW210C
Release Date January 22, 2026
Pre-Bid
Conference
Deadline for
Questions
January 29, 2026, at 10:00am at Public Service
Administration Building 500 Dedham Ave, Needham
MA, 02492
February 5, 2026, at 5:00pm
Bids Due
February 12, 2026, at 1:30pm
Director of Administration
Public Service Administration Building
500 Dedham Ave. Needham, MA 02492
IFB 26DPW210C
2
(Advertised in the Hometown Weekly issue of Thursday, January 22, 2026)
(Advertised on the MNPA’s website, Thursday, January 22, 2026)
(Published in Central Register issue of Wednesday, January 21, 2026)
(Advertised in CommBuys on Thursday, January 22, 2026)
LEGAL NOTICE
Town of Needham
Invitation for Bid (IFB)
26DPW210C
On-Call Irrigation Repair Services
The Town of Needham is accepting sealed bids for On-Call Irrigation Repair Services. Copies of the
Invitation for Bid (IFB) package will be available beginning January 22, 2026, at the
Administration Office of the Department of Public Works at 500 Dedham Ave., Needham, MA 02492
during normal business hours or from the Town’s web site https://www.needhamma.gov/bids.aspx
and will be available until submission deadline.
A pre-bid conference will be held on Thursday January 29, 2026, at 10:00am, at the Public
Service Administration Building 500 Dedham Ave, Needham MA, 02492. Attendance is strongly
encouraged but not required.
Sealed bids must be submitted no later than 1:30PM, February 12, 2026, to the Administration Office of
the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. All bids must
be accompanied by a bid deposit in an amount that is not less than five percent (5%) of the value of the
bid. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after submission deadline on
February 12, 2026, at 1:30pm. The Town reserves the right to reject any and all bids as determined to
be in the best interests of the Town and to waive minor informalities. This legal notice is also posted on
the Massachusetts Newspaper Publishers Association’s (MNPA) website at http://masspublicnotices.org/.
Kathleen King
Town Manager
January 22, 2026
IFB 26DPW210C
3
26DPW210C
On-Call Irrigation Repair Services
Procurement in Brief
Primary Procurement Contact
Contract Manager
Katie Bamber, Administrative Analyst
781-455-7550 x72229
Ed Olsen, Parks and Forestry Superintendent
Bid Package Available
January 22, 2026 - Information and details of
bidding requirements may be obtained at the
Administration Office DPW, PSAB, 500 Dedham Ave.,
Needham, MA 02492, or online at the Town’s web site
https://www.needhamma.gov/bids.aspx
Pre-Bid Meeting
Bid Deposit
Deadline for Written Questions
Addenda
When and where bids are due
Where bids will be opened
Number of Required Paper Copies
Contract Award
January 29, 2026, at 10:00am - Charles River
Room, PSAB, 500 Dedham Ave., Needham, MA 02492
5% bid deposit is required as part of bid
February 5, 2026, at 5:00pm
By Mail: DPW - 500 Dedham Avenue Needham,
MA 02492
By Email: dpwbids@needhamma.gov
Questions are to be clearly labeled as:
QUESTIONS - On-Call Irrigation Repair
Services, 26DPW210C
If any changes are made to this bid, an addendum
will be issued. Addenda will be posted on the Town’s
webpage and emailed to all bidders on record as
having received the bid package.
February 12, 2026, at 1:30pm, Administration
Office DPW, PSAB, 500 Dedham Ave., Needham,
MA 02492.
LATE BIDS WILL NOT BE CONSIDERED
Charles River Room, PSAB, 500 Dedham Ave.,
Needham, MA, 02492, after submission deadline
1 copy
Anticipated March 2026
Approval of Town Manager and Town Counsel is
REQUIRED
Contract Length
This Agreement shall be for a term commencing
upon execution and ending December 31, 2026.
This agreement may be renewed or extended
for up to 4 years, in one-year terms, at the sole
discretion of the Town.
IFB 26DPW210C
4
Upon Award of Contract
Payment Bond
50% payment bond
Performance Bond
Will NOT be Required
Insurance
Refer to Contract Terms
* Submissions for written inquiries must be sent prior to the above date and time deadlines.
Any delivery received after the due date and time will not be addressed. The time/date
stamp located in the receiving office will govern for the date and time requirements
mentioned in the table above and throughout this document. Please allow enough time for
delivery.
** The time for award may be extended by the Town. The Town reserves the right to
change, delay, cancel, or expedite the contract award date. The Bidder agrees that the
offer is effective for (a) at least ninety (90) calendar days from the opening date of the bids
(b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b) or (C) occurs
first. The Town reserves the right to reject any and all bids as determined to be in the best
interests of the Town and to waive minor informalities.
IFB 26DPW210C
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
