Brooklands Milling & Hauling
| Location: | Texas |
|---|---|
| Posted: | Apr 13, 2026 |
| Due: | May 13, 2026 |
| Agency: | Hutto city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | IFB# 2026-040-RC-04 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
IFB# 2026-040-RC-04
|
| Bid Title: |
Brooklands Milling & Hauling
|
| Category: | ALL BID OPPORTUNITIES |
| Status: | Open |
| Additional Status Information: | Map & additional documents available on Bonfire |
|
Attachment Preview
Invitation to Bid
Solicitation Response IFB# 2026-040-RC-04
Subject: Brooklands Milling & Hauling
Issue Date: 4/13/2026
Due date: 5/13/2026 at 10:00 AM CST
Table of Contents
Article I. Executive Summary and Exhibits .................................................................................................. 4
1.1 Executive Summary & Scope of Work............................................................................................. 4
1.2 Exhibits ......................................................................................................................................... 4
Article II. Administrative Information ........................................................................................................... 5
2.1 Schedule of Events....................................................................................................................... 5
2.2 Inquiries: ....................................................................................................................................... 5
2.2.1 Important Notes & Contact ...................................................................................................... 5
2.2.2 Prohibited Communications ................................................................................................ 6
2.3 General Requirements for Solicitation Response....................................................................... 6
2.3.1 Solicitation Response Format and Deadlines ......................................................................... 6
2.3.3 Alterations, Modifications, Withdrawals ............................................................................. 6
Article III. Evaluation and Award .................................................................................................................. 7
3.1 Selection Criteria .......................................................................................................................... 7
3.2 Scoring Methodology................................................................................................................... 7
3.3 Contract Award & Terms of Contract .......................................................................................... 7
3.3.1 Contract Award..................................................................................................................... 8
3.3.2 Terms of Contract ................................................................................................................ 8
3.4 New Vendor Packet...................................................................................................................... 8
3.5 Non-Appropriation....................................................................................................................... 8
Article IV. Required Respondent Information.............................................................................................. 9
4.1 Solicitation Response Form ......................................................................................................... 9
4.2 Respondent Information.............................................................................................................. 9
4.2.1 Company Profile....................................................................................................................... 9
4.2.2 Demonstration of Experience............................................................................................ 10
4.3 List of Machinery and Equipment.............................................................................................. 11
4.4 Litigation History ........................................................................................................................ 12
4.5 References.................................................................................................................................. 12
4.6 Deviation or Compliance............................................................................................................ 13
4.6.1 Deviation................................................................................................................................. 13
4.6.2 No Deviations ..................................................................................................................... 13
Page 2 of 20
4.7 Cooperative/ Interlocal Purchasing ........................................................................................... 13
4.8 Conflict of Interest Questionnaire.............................................................................................. 15
4.9 Subcontractors ........................................................................................................................... 15
Article V. Bid................................................................................................................................................ 16
Article VI. Standard Terms and Special Conditions................................................................................... 16
6.1 Standard Terms and Special Conditions............................................................................... 16
6.1.1 Labor, Materials, and Time .................................................................................................... 16
6.1.2 OSHA Compliance .................................................................................................................. 16
6.1.4 Amendments, Rejections, and or withdrawals ................................................................. 17
6.1.5 Irregularities............................................................................................................................ 17
6.1.6 Evaluation, Offer Period and Contract Award ....................................................................... 17
6.1.7 Affirmations and Solicitation Acceptance ............................................................................. 18
6.1.8 Open Records ......................................................................................................................... 18
6.1.9 Contract Responsibility .......................................................................................................... 18
6.1.10 Public Disclosure ................................................................................................................ 18
6.1.11 Remedies................................................................................................................................ 18
6.2 Insurance and Bonds.................................................................................................................. 19
6.2.1 Required Insurance Coverages .............................................................................................. 19
6.2.2 Performance and Payment Bond Amounts ...................................................................... 19
6.3 Disclosure of Interested Parties................................................................................................. 20
Article VII. Submission Checklist ................................................................................................................ 20
This document includes hyperlinks (in blue) for reference
Page 3 of 20
Article I. Executive Summary and Exhibits
1.1 Executive Summary & Scope of Work
The City of Hutto, a home rule municipality, is soliciting sealed bids from qualified
contractors for furnishing all labor, materials, and equipment for the milling of
Brookland Blvd, located in Hutto, TX. The contractor will bid on milling 10” of asphalt,
base, and subgrade. Length of the area 750 LF by approximately 40 LF wide; specific
quantities found in bid sheet. The center median identified in the map is not part of the
bid and shall be maintained during construction. There will be a need for two
mobilizations, as this project will be done in two phases. Phase one will consist of the
north side of the road. Phase two will consist of the south side of the road. As outlined
on the map. This bid would include use of equipment, trucks, associated dumping fees,
cleanup, and compliance with city specifications and/or requirements. Traffic control or
traffic control devices, including barriers, will not be part of the contractor bid. The
contractor is required to make a field visit prior to submitting bids. Contractor Quantities
must be filled out in order to be considered a valid bid
Construction is expected to be completed within 45 days of Notice to Proceed
Each BID must be accompanied by Bid Security made payable to the City of Hutto in an
amount of five percent (5%) of BIDDER's total Bid amount in the form of a certified or
cashier's check on a state or national bank or an acceptable Bid Bond issued by a reliable
surety company as a guarantee that the Bidder, if selected, will enter into a contract and
execute the required Performance and Payment Bonds within ten (10) days after notice
of award.
The City of Hutto will consider bids from business entities that demonstrate the ability
to complete the Project within the guidelines of this solicitation, following all applicable
federal, state, and local rules, laws, and regulations and the terms and conditions
contained in Exhibit B. Respondent must execute Exhibit A and complete other items
listed on the Submission Checklist to be considered for award.
1.2 Exhibits
Exhibit A – General Affirmations and Solicitation Acceptance
Exhibit B – Standard Purchasing Terms and Conditions
Exhibit C – Project Map
Page 4 of 20
Article II. Administrative Information
2.1 Schedule of Events
The dates provided represent a tentative schedule of events related to this solicitation.
The City of Hutto reserves the right to modify these dates before the deadline for
submission of Solicitation Responses upon notice being posted on the City website and
its Vendor Connection website, Bonfire.
Schedule of Events
Event
Deadline
Solicitation Issuance
4/13/2026
Pre-Bid Conference (optional)
10:00 am 4/22/2026
Deadline for Question Submittal 5:00 pm 5/6/2026
Final Addenda Release, if applicable.
Deadline for Bid Submission
10:00 am
5/8/2026
5/13/2026
Notice of Intent to Award
Tentative Award Date
5/15/2026
6/4/2026
2.2 Inquiries:
2.2.1 Important Notes & Contact
Question deadline is 5/6/2026 at 5:00 PM CST. Any question submitted after
this time will not be answered.
Any questions, clarifications, concerns or requests for general information
should be submitted in writing via Bonfire
Solicitation documents may be examined or obtained electronically at the City’s
Bid postings website and its Vendor Connection website, Bonfire. All addenda
Page 5 of 20
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