SOW - Pinecrest Rock Formation Restoration

TOWN OF HOLLISTON
703 Washington Street 508-429-0608
Holliston, MA 01746 October 7, 2026
SOLICITATION OF QUOTES
-Pinecrest Rock Formation Restoration-
Aerial View of Rock Formation
The Town of Holliston is seeking written quotes for the restoration of a historic rock
formation located at Hole 18 at the Pinecrest Golf Club, 212 Prentice Street,
Holliston,MA. Contractors are invited to submit written quotes anytime prior to 10:00
AM on October 30, 2026 at the Town Manager's Office, Town Hall at 703 Washington
Street, Holliston, MA 01746 or via email to keastj@holliston.k12.ma.us
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Information regarding this document or questions related to the Scope of Services can be
addressed in writing to the James Keast at keastj@holliston.k12.ma.us Information is
also available on The Town of Holliston website:
https://www.townofholliston.us/town-links/pages/procurement-legal-notices
The Town of Holliston reserves the right to accept or reject any or all quotes and to award
the project in a manner which is deemed to be in the interests of the Town of Holliston.
Date Issued:
10/07/2026
Post to Town's Web Page:
10/07/2026
Post Town Hall:
10/07/2026
Written Quote Submission and Response Date:
10/30/2026 by 10AM
Example of Collapsed Section - Rock Formation
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GENERAL REQUIREMENTS:
1. INTENT
The Town of Holliston is seeking written quotes for the restoration of a historic rock
formation located at Hole 18 at the Pinecrest Golf Club. The Town will award the
contract to the lowest responsive and responsible submitter. The Town reserves the right
to reject any and all quotes as determined to be in the best interests of the Town. Unless
sooner rejected or accepted, all quotes must be firm and continue in effect for ninety (90)
calendar days following the date of quote closing.
2. CONTRACT TERMS AND CONDITIONS
The successful Bidder must enter into the Town's Standard Form Agreement, attached
hereto.
3. QUESTIONS REGARDING PROJECT
3.1 Any prospective firm requesting an interpretation of existing specifications of
terms and conditions must do so in writing by 12 PM October 16, 2026, addressed
to James Keast at: keastj @ holliston.k12.ma.us
3.2 The Submitter should be familiar with all of the requirements before
submitting their quote in order to prevent misunderstanding. Submitters shall
promptly raise the issue of any ambiguity, inconsistency, or error which they may
discover in the Documents, specifications, at the work site, or any other
conditions which may apply. No allowance will be made for any claim where the
underlying quote was based on incomplete information.
4. TAXES
Purchases made by the Town are exempt from the payment of all Federal and State taxes.
If requested, the Town will provide the successful submitter with a copy of the Certificate
of Exemption.
5. CONTRACT AWARD
The Town reserves the right to waive all minor informalities and reject any and all quotes
as determined to be in the best interests of the Town.
The Town of Holliston will review all quotes and will award a contract to the lowest
responsive and responsible submitter. The lowest responsive and responsible submitter
shall be awarded a contract for the specified items based upon the total amount provided
in their quote. Upon selection, the Town will mail or email the contract to be executed by
the submitter, who will return the required number of original copies with the required
insurance information. Unless otherwise noted by the Town, the terms and conditions of
the contract are not negotiable.
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6. PREVAILING WAGE
Pursuant to Massachusetts General Laws, chapter 149, sections 26 and 27, the Division of
Occupational Safety (formerly the Department of Labor and Industries) has determined
the P revailing Wage Rates for this work. The enclosed rates apply only to this work. The
Prevailing Wage shall become part of the contract signed between the successful bidder
and the awarding authority or the contract is invalid. Prevailing Wages must be paid to all
persons employed on the public works project, regardless of whether they are employed
by the successful bidder or a subcontractor. The wage rates issued for each project shall
be paid for the entire project.
a. Payroll records must be kept by the successful bidder for all persons
employed on the project. A separate Statement of Compliance must be
submitted to the Division of Occupational Safety by every employer,
including all prime contractors and subcontractors, when its portion of the
work is completed. The enclosed form entitled "Weekly Payroll Records
Report and Statement of Compliance" clearly details these requirements.
A certified payroll record must be submitted to the Office of the Town
Administrator for each week work is performed for the Town under this
contract.
7. OSHA CERTIFICATION
Successful bidder must comply with Chapter 306 of the Acts of 2004 1. (3) and shall
certify that all employees to be employed at the worksite will have successfully
completed a course in construction safety and health approved by the United States
Occupational Safety and Health Administration that is at least 10 hours in duration at the
time the employee begins work and who shall furnish documentation of successful
completion of said course with the first certified payroll report for each employee;
and SECTION 2 ( 3) that all employees to be employed in the work subject to this bid
have successfully completed a course in construction safety and health approved by the
United States Occupational Safety and Health Administration that is at least 10 hours in
duration. (b) Any employee found on a worksite subject to this section without
documentation of successful completion of a course in construction safety and health
approved by the United States Occupational Safety and Health Administration that is at
least 10 hours in duration shall be subject to immediate removal.
8. REFERENCES Submitter must provide a minimum of three (3) references for whom
they have completed contracts for work similar in size and scope to this project within the
last five (5) years. For each reference, provide customer's name, contact person, address,
telephone number, and a brief description of the services provided.
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9. INSURANCE Comprehensive commercial general liability insurance with limits of at
least $1 Million per occurrence and $3 Million annual aggregate for property damage and
$1 Million per person and $3 Million per occurrence for bodily injury, which shall
include the Town of Holliston as an additional insured, and which shall cover bodily
injury, sickness or disease, or death of any person including employees and those persons
other than the Contractor's employees, and claims insured by usual personal liability
coverage, death, or property damage arising out of the Work including injury or
destruction of tangible property, including loss of use resulting therefrom.
Motor vehicle insurance for any motor vehicles used in performing the Work, with limits
of at least $500,000 per person, and $1 Million per accident.
Quotes must include the following forms completed and signed:
Certificate of Good Faith and Non-Collusion;
Certification Regarding Labor Harmony and OSHA Training;
Certificate of Tax Compliance
Itemized Bid Price Form
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PROJECT SCOPE
Project Overview & Objective:
The objective of this project is to fully restore a large, historic rock formation located on
the 18th hole at Pinecrest Golf Club and coordinate the installation of its protective
perimeter features. Over time, portions of the rock pile have collapsed or suffered
structural displacement.
This project requires a dual-phase approach:
1. Stonemasonry Restoration: Restoring the structural integrity of the pile using
natural, mortarless dry-stack methods.
2. Perimeter Execution & Coordination: Installing a protective metal perimeter fence
integrated with a low-maintenance stone weed-barrier border.
Detailed Scope of Services:
Phase 1: Rock Pile Structural Restoration
The stonemasonry contractor shall furnish all necessary labor, equipment, and tools to
complete the following:
Disassembly: Carefully remove and take apart falling or structurally unsound
sections of the existing rock pile.
Material Selection: Salvage and reuse original stone from the formation to the
maximum extent possible. Original rocks must be returned to their organic
placements.
Rebuilding & Restacking: Rebuild and restack all collapsed or damaged sections
using traditional dry-stone stonemasonry techniques.
Aesthetics & Structural Integrity: The final structure must look organic and blend
seamlessly into the environment. All leveling, weight distribution, and
interlocking of stones must rely purely on gravitational, dry-stack masonry
principles. No mortar, concrete, external anchoring systems, or visible
artificial stabilizers may be used.
Phase 2: Fencing & Perimeter Coordination:
The masonry work must be strictly sequenced and coordinated with the fencing footprint
to ensure seamless installation:
The restoration team must complete the formation footprint adjustments before
the fencing contractor stakes out lines. The fence is designed to maintain a
consistent circle exactly approximately 10 feet off the rock formation.
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Fence Specifications: The perimeter installation will require roughly 256 linear
feet of 5-foot-tall commercial/industrial grade 3-rail metal fencing consisting of
approximately 31 sections, 32 concrete-set posts, and 10 foot wide gate opening
equipped with latch. (See image below for fence style)
Gate Positioning: The restoration contractor must ensure clear, unobstructed
ground clearance at the designated gate swing location to prevent stone
interference with the gate path.
Ground Border Integration: Following masonry completion and fence post setting,
a heavy-duty black weed mat must be laid down in the buffer zone between the
rock pile and the fence line. This matting must be completely covered with
crushed stone to establish a clean, weed-free, zero-maintenance border that
eliminates the need for future weed whacking around the structure.
4. Site Rules & Compliance
Sprinkler Protection: Contractors must explicitly coordinate around local
irrigation layouts, as the fence installation borders existing golf course watering
grids.
Site Cleanup: The fence contractor will concrete all posts into place but will not
mitigate excess soil. Total cleanup, stone dressing, and turf restoration must be
managed cooperatively before final project sign-off.
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QUOTE FORM- ALTERNATIVES ASSESSMENT
DESCRIPTION COST
1. Rock Formation Restoration $
2. Fencing Installation $
Total of bid, items 1 through 2, based on extended total prices:
Dollars ($ )
Note:
All prices, except item totals, shall be stated in both words and figures. In the event
of a discrepancy between the price in words and the price in figures, the words shall
govern. In the event of a discrepancy between the total of the items and the total
stated, the total of the items shall govern.
All prices shall be typewritten or written by hand in ink. Interlineation, alteration or
erasure will void the Quote.
Respectfully submitted:
_______________________________ __________________________
Name Telephone
________________________________ __________________________
Address By
________________________________ __________________________
Date Title
(Seal - if bid is by a corporation)
_______________________
Attest
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CERTIFICATION OF GOOD FAITH
The undersigned certifies under pains and penalties of perjury that this contract has been
obtained in good faith and without collusion or fraud with any other person. As used in
this certification, the word "person" shall mean any natural person, business, partnership,
corporation, union, committee, club, or other organization, entity, or group of individuals.
The Contractor by:
________________________________________
Print Name
________________________________________
Title/Authority
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CERTIFICATE OF NON-COLLUSION
"PINECREST ROCK FORMATION RESTORATION"
HOLLISTON, MA
The undersigned certifies under penalties of perjury that this bid or proposal has been
made and submitted in good faith and without collusion or fraud with any other person.
As used in this certification, the word "person" shall mean any natural person, business,
partnership, corporation, union, committee, club, or other organization, entity, or group of
individuals.
___________________________________________
Name of Business
___________________________________________
Signature of Individual Corporate Name
___________________________________________
Signature of individual submitting bid or proposal
___________________________________________
Social Security Number or Federal Identification Number
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