Neshoba Co RFQ - Master Architectural Services

NESHOBA COUNTY, MISSISSIPPI
NESHOBA COUNTY BOARD OF SUPERVISORS
REQUEST FOR QUALIFICATIONS
MASTER ARCHITECTURAL, ENGINEERING, PLANNING,
STRATEGIC PLANNING AND RELATED PROFESSIONAL SERVICES
Solicitation Date: September 8, 2026
Submission Deadline: Thursday, October 15, 2026 at 12:00 PM
Neshoba County Board of Supervisors
401 Beacon Street, Suite 201
Philadelphia, Mississippi 39350
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ADVERTISEMENT FOR REQUEST FOR QUALIFICATIONS
The Neshoba County Board of Supervisors solicits Requests for Qualifications (RFQs) from qualified architectural,
engineering, planning, strategic planning, and related professional service firms interested in entering into a Master
Professional Services Agreement for various County projects through December 31, 2027.
Anticipated services include architectural and engineering services; facility planning and design; renovations and new
construction; infrastructure and site planning; capital improvement planning; strategic planning related to County
facilities, infrastructure, community facilities and capital projects; feasibility studies; needs assessments; surveying
and specialty services; construction administration; and related professional services.
Detailed requirements and specifications for this solicitation are available from the Neshoba County Board of
Supervisors website at www.neshobacounty.net, at 401 E Beacon Street, Suite 201, Philadelphia, MS 39350, by
calling 601-656-6281 or via email request at info@neshobacounty.net.
Projects funded in whole or in part with federal grant funds are expressly excluded from this solicitation and any
resulting Master Agreement.
Selection will be qualifications-based. Respondents shall not submit fee proposals with their initial proposal.
Compensation will be negotiated after selection and based on the projects to be undertaken.
The responses to this Request for Qualifications solicitation are due no later than 12:00 PM Central Time on
Thursday, October 15, 2026, at the Neshoba County Board of Supervisors, C/O Chancery Clerk Gidget Tate, 401 E
Beacon Street, Suite 107, Philadelphia, Mississippi 39350. Proposals may be submitted online at
www.neshobacounty.net/bids under the correct response solicitation. Late submissions will not be considered.
Neshoba County reserves the right to reject any or all RFQs, request additional information, conduct interviews, select
one or more firms, waive minor informalities, and take any action authorized by law.
Published by Order of the Board of Supervisors on September 8, 2026.
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REQUEST FOR QUALIFICATIONS
I. INTRODUCTION
Neshoba County seeks qualified professional firms for a Master Architectural, Engineering, Planning, Strategic
Planning and Related Professional Services Agreement. The County may use selected firms for individual
assignments as needs arise during the remainder of the current Board of Supervisors' term, presently anticipated
through December 31, 2027, subject to applicable law, funding, and Board authorization.
II. PURPOSE
The purpose is to establish a qualified professional-services resource capable of responding to projects of varying
size, scope and complexity. Selection does not guarantee any minimum number or dollar value of assignments.
III. ANTICIPATED SERVICES
A. Architectural Services
Architectural programming and facility assessments
Space and facility planning
Conceptual, schematic and design-development services
Construction documents and specifications
Renovation, remodeling, additions and new construction
Accessibility and code evaluations
Construction administration, observation and close-out
B. Engineering Services
Civil, structural, mechanical and electrical engineering
Site development, drainage and stormwater
Parking and utility infrastructure
Water/wastewater and related facilities
Structural evaluations and specialty engineering
Permitting and construction-related services
C. Strategic Planning and County Planning Services
Strategic planning related to County priorities, County projects, County facilities, infrastructure, capital projects
and community facilities
Capital improvement and long-range facility planning
Needs assessments and feasibility studies
County property utilization and space planning
Project prioritization, implementation planning and conceptual budgeting
Stakeholder meetings, presentations and coordination with County officials, State officials, Federal officials and
staff
D. Construction-Related Services
Bid/procurement assistance, pre-bid conferences and addenda
Bid evaluation assistance
Pay application and change-order review
Construction administration and observation
Substantial/final completion and punch-list services
E. Specialty Services
Land surveying
Geotechnical and environmental services
Landscape architecture and planning
Cost estimating and energy analysis
Other specialty services through the Respondent or qualified subconsultants
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IV. FEDERAL-FUNDED PROJECTS EXCLUDED
This Master Agreement is not intended for projects funded in whole or in part with federal grant funds. Such projects
may be subject to federal procurement standards, funding-agency requirements, grant terms and conditions, and
other applicable requirements. The County reserves the right to conduct separate procurements for such projects.
V. MASTER AGREEMENT / PROJECT AUTHORIZATIONS
The Master Agreement will establish general terms and conditions but will not obligate the County to assign work.
Individual projects may be authorized by project-specific scope, task order, authorization to proceed, supplemental
agreement, or other written authorization approved by the County. No work may begin without appropriate written
authorization.
VI. QUALIFICATIONS-BASED SELECTION
The County intends to evaluate demonstrated competence and qualifications. Proposed evaluation criteria:
Criterion Weight Considerations
Qualifications of Professional 25% Licensure, experience, expertise
Personnel and availability
Relevant Experience 25% Comparable governmental,
institutional, infrastructure and
facility projects
Past Performance 20% Quality, responsiveness, schedule
and client relationships
Capacity and Availability 15% Workload, staffing, response time
and ability to manage assignments
Approach to County Services 10% Project management,
communication, quality control and
responsiveness
Local/Regional Experience 5% Knowledge of local conditions,
processes and permitting
Total: 100 points. The County may refine criteria for a specific project when appropriate.
VII. RFQ SUBMISSION REQUIREMENTS
A. Cover Letter
Legal name, addresses and contact information
Professional disciplines and interest in the Master Agreement
Authorized representative signature
B. Firm Profile
History, ownership and organization
Years in business and Mississippi locations
Professional staff, disciplines, registrations and certifications
C. Key Personnel
Names, titles, licenses, years of experience
Relevant project experience, role and anticipated availability
D. Relevant Experience
Projects from the past five years emphasizing comparable work
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Client, location, description, size, services, dates, personnel and references
E. Capacity and Availability
Current workload, staffing, response time, meeting availability and ability to manage multiple assignments
F. Approach
On-call project management, communication, scheduling, cost control, documentation and quality assurance
G. Subconsultants
Identify anticipated subconsultants, disciplines, qualifications and relevant experience
H. References
At least three comparable client references with contact information
VIII. FEES AND COMPENSATION
Do not submit fees with the initial RFQ submission. Following selection, compensation for individual assignments will
be negotiated in accordance with applicable Mississippi law and may be established by lump sum, hourly rates,
reimbursable expenses, or other appropriate methodology.
IX. INTERVIEWS
The County may conduct interviews or request presentations and clarifications. If conducted, the County may consider
understanding of County needs, personnel, communication, management approach, responsiveness and availability.
X. SELECTION AND NEGOTIATION
The County may select one or more qualified firms. For individual projects, the County may negotiate with the firm
determined most qualified for that assignment. If agreement cannot be reached, the County may proceed in
accordance with applicable law. No firm is entitled to an assignment.
XI. TERM
The anticipated Master Agreement term begins upon execution and continues through December 31, 2027, unless
earlier terminated. Any extension, renewal, amendment or replacement is subject to applicable law and Board action.
XII. CONFLICTS OF INTEREST
Respondents shall disclose actual, potential or perceived conflicts of interest and comply with applicable Mississippi
law.
XIII. INSURANCE
Before performing services, selected firms shall provide evidence of insurance reasonably required by the County,
which may include general liability, automobile liability, workers' compensation, professional liability/errors and
omissions, and other appropriate coverage.
XIV. LICENSURE
All services requiring professional licensure shall be performed by persons and firms properly licensed and authorized
to practice in Mississippi.
XV. PUBLIC RECORDS
RFQ submissions are subject to applicable Mississippi public-records law. Respondents should identify information
they contend is confidential or proprietary and provide the legal basis for the designation.
XVI. COUNTY RIGHTS
Reject any or all RFQs
Cancel or modify the RFQ
Request clarification or additional information
Conduct interviews
Select one or more firms
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Procure particular projects separately
Waive minor informalities
Decline to enter a Master Agreement
Take other action authorized by applicable law
XVII. SUBMISSION FORMAT
Submit one original, if paper based, or one electronic PDF copy, if submitted electronically. RFQs should not exceed
50 pages total including, resumes, licenses, forms and appendices.
Mark submissions: STATEMENT OF QUALIFICATIONS - MASTER ARCHITECTURAL AND RELATED
PROFESSIONAL SERVICES along with the date and time of responses being due on the outside envelope if
submitted in paper form. If submitted electronically, submit under the correct sealed bid solicitation at
www.neshobacounty.net/bids. While this is an RFQ, it is submitted under the electronic bidding platform of the
County as it provides the requirements necessary for submission and acceptance of sealed proposals.
XVIII. QUESTIONS AND COMMUNICATIONS
Questions shall be submitted in writing to the County Administrator at 401 Beacon Street, Suite 201, Philadelphia,
Mississippi 39350 or via email to info@neshobacounty.net, by 12:00 PM on October 8, 2026. Offering firms are
encouraged to check the Neshoba County website for any addenda issued in advance of the deadline. Respondents
shall not contact individual members of the Board of Supervisors concerning this RFQ except as authorized by the
County.
XIX. SUBMISSION DEADLINE
Statements of Qualifications must be received by 12:00 PM Central Time on Thursday, October 15, 2026, at Neshoba
County Board of Supervisors, C/O Chancery Clerk Gidget Tate, 401 E Beacon Street, Suite 107, Philadelphia,
Mississippi 39350 or electronically via www.neshobacounty.net/bids. Late submissions will not be considered.
STATEMENT OF QUALIFICATIONS RESPONSE FORM CONTINUES NEXT PAGE
RESPONDENT CERTIFICATIONS FORM CONTINUES ON PAGE EIGHT
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STATEMENT OF QUALIFICATIONS RESPONSE FORM
Respondent shall complete this form and include it as the first page of the Statement of Qualifications.
Legal Firm Name: ______________________________________________
Primary Address: ______________________________________________
Local/Mississippi Office: ______________________________________________
Authorized Representative: ______________________________________________
Title: ______________________________________________
Telephone: ______________________________________________
Email: ______________________________________________
Professional Disciplines: ______________________________________________
Years in Business: ______________________________________________
Mississippi License/Registration Information: ______________________________________________
The undersigned certifies that the information submitted is true and correct to the best of the Respondent's knowledge
and that the Respondent understands the qualifications-based nature of this solicitation.
Authorized Signature: ____________________________________
Printed Name/Title: ______________________________________
Date: _________________________________________________
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RESPONDENT CERTIFICATIONS
1. The Respondent is properly authorized to conduct business in Mississippi.
2. The Respondent and proposed professionals possess required licenses.
3. The Respondent has disclosed known conflicts of interest, if any.
4. The Respondent understands selection is based on qualifications and demonstrated competence.
5. No fee proposal is included with this initial RFQ.
6. The Respondent understands selection does not guarantee work or compensation.
7. The Respondent agrees to comply with applicable Mississippi law and County requirements.
8. The Respondent understands Federal grant-funded projects are excluded unless separately procured or authorized
in compliance with applicable requirements.
Firm: _________________________________________________
Authorized Representative: ______________________________
Signature: _____________________________________________
Date: _________________________________________________
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