K-12 Assessment Management and Instructional Management Platform

NOTICE
Francis Howell R-III School District
Request for Proposal
K-12 Assessment Management and
Instructional Assessment Platform
Issue Date: October 5, 2026
RETURN RESPONSE NO LATER THAN:
October 30, 2026 @ 10:00 a.m., CST
RETURN RESPONSE AND ADDENDA TO:
Francis Howell R-III School District
ATTN: Mr. Matthew Bollwerk, Purchasing Manager
801 Corporate Centre Drive
O'Fallon, MO 63368
TABLE OF CONTENTS
Certification Form Attachments
1) Company Identification
Sections: 2) References and Experience
1) Introduction 3) Federal Work Authorization Program
2) Project Overview (E-Verify) Addendum
3) Scope of Services 4) Federal work Authorization Program Affidavit
4) Multiphase Submission Timeline 5) Felony Conviction Notification
5) Proposal Timeline
6) Selection Criteria General Terms and Conditions
7) Proposal Requirements
8) Selection Process

Francis Howell R-III School District
Request for Proposal
K-12 Assessment Management and
Instructional Assessment Platform
CERTIFICATION FORM
The Francis Howell R-III School District will accept proposals for the purchase of a new K-12
Assessment Management and Instructional Assessment Platform as described in the attached request.
Qualified organizations (Respondents) are required to submit one (1) physical copy and/or one (1) digital
copy of the proposal as described herein.
PROPOSALS SHALL BE LABELED AND ADDRESSED AS FOLLOWS:
PROPOSAL - K-12 ASSESSMENT PLATFORM
Mr. Matthew Bollwerk, Purchasing Manager
Francis Howell R-III School District
801 Corporate Centre Drive
O'Fallon, MO 63368
The Respondent hereby declares understanding, agreement and certification of compliance to provide the
items and/or services, in accordance with all terms and conditions, requirements and specifications of the
original Request for Proposal (RFP), General Terms and Conditions, and as modified by any addenda
thereto. Respondent is required to complete, sign and return this form with the proposal.
SIGNATURE REQUIRED
Authorized Signature Date
Printed Name Title
Company Name
Mailing Address
City, State, Zip
Mobile Phone #: E-Mail Address
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Section 1.0 - Introduction
The Francis Howell R-III School District is the top-rated school district in St. Charles County and 13th in
the state, as ranked by Niche.com. Encompassing more than 150 square miles in the southeast corner of
St. Charles County, the District empowers students to be lifelong learners prepared for the future.
Currently the District serves over 17,000 students and employs over 2,200 people, over 23 campuses.
Additional detailed information about the District may be found at www.fhsdschools.org
Section 2.0 - Project Overview
Francis Howell R-III School District ("District" or "FHSD") is seeking proposals from qualified vendors
to provide a comprehensive, secure, and user-friendly K-12 assessment management and instructional
assessment platform.
The District currently utilizes a digital assessment platform to support the development, administration,
scoring, analysis, and reporting of classroom, common, benchmark, formative, and summative
assessments. The District is seeking a solution that will replace its existing platform and provide
educators and administrators with an effective system for managing assessments and using assessment
data to inform instruction.
The District is seeking a solution that can support both teacher-created assessments and
District-developed common assessments, while providing appropriate tools for assessment creation,
administration, scoring, data analysis, reporting, collaboration, and instructional decision-making.
The District does not intend to prescribe a particular software architecture or product model. Vendors are
encouraged to propose their standard solution and identify how their platform meets the requirements
outlined in this RFP.
Section 3.0 - Scope of Work
1. District Environment
The proposed solution should be capable of supporting a large public school district with multiple
schools, grade levels, academic departments, instructional teams, administrators, and other authorized
users. The solution should support, at a minimum:
Elementary, middle, and high school environments;
Multiple schools and school-level organizational structures;
District-level assessment development and management;
School-level assessment development and management;
Teacher-created assessments;
Common assessments;
Benchmark assessments;
Formative assessments;
Summative assessments;
Standards-aligned assessments;
Individual student assessment data;
Classroom, course, school, and District-level reporting; and
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Multiple user roles and permissions.
2. Assessment Creation and Development
The proposed solution shall provide tools for authorized users to create, edit, organize, administer, and
maintain assessments. The solution should support, at minimum:
A. Question/Item Types
Multiple choice;
Multiple select;
True/false;
Short answer;
Constructed response;
Essay/open response;
Matching;
Fill-in-the-blank;
Numeric response;
Technology-enhanced question types;
Drag-and-drop;
Ordering/sequencing;
Image-based questions; and
Other question types supported by the vendor.
Vendors shall identify all available item types and indicate whether each is included in the proposed
solution or requires an additional fee.
B. Item Bank
The platform should provide a centralized item bank that allows authorized users to:
Create assessment items;
Store and organize assessment items;
Search and filter items;
Tag items by standards;
Tag items by grade level/course;
Tag items by subject;
Tag items by difficulty;
Tag items by assessment type;
Search by keywords;
Copy or modify existing items;
Share items with designated users or groups;
Maintain item version history; and
Archive items that are no longer in use.
C. Assessment Templates
The solution should allow District and school administrators to establish reusable
assessment templates and settings.
D. Assessment Collaboration
The system should allow multiple authorized users to collaborate on assessment
development while maintaining appropriate permissions and version control.
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3. Standards Alignment
The solution should support alignment of assessment items and assessments to applicable academic
standards. The platform should provide the ability to:
Align individual questions/items to standards;
Align assessments to multiple standards;
Support multiple standards frameworks;
Search standards;
Filter assessments and items by standard;
Analyze student performance by standard;
Report performance across standards;
Import or update standards;
Create custom standards;
Support District-created standards or competencies; and
Maintain historical standards alignment.
Vendors shall identify the standards frameworks included with the proposed solution and any associated
costs.
4. Assessment Administration
The platform should provide flexible options for administering assessments to students. The solution
should support:
Individual student assessments;
Classroom assessments;
Grade-level assessments;
Course assessments;
Schoolwide assessments;
Districtwide assessments;
Scheduled assessments;
On-demand assessments;
Online assessments;
Paper/pencil assessments where supported;
Teacher-created assessments;
District-created assessments; and
Assessments assigned to specific student groups.
The system should allow authorized users to control:
Assessment availability;
Start and end dates;
Time limits;
Number of attempts;
Student access;
Question randomization;
Answer-choice randomization;
Assessment security settings; and
Accommodations.
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5. Student Accommodations and Accessibility
The proposed solution shall support appropriate student accommodations and accessibility requirements
and be compliant with WCAG 2.1AA guidelines for accessibility. The solution should support, where
applicable:
Extended time;
Separate/small-group administration;
Multiple attempts;
Text-to-speech;
Screen readers;
Keyboard navigation;
Adjustable text size;
Appropriate color/contrast settings;
Alternative formats;
Individual student assessment settings; and
Other accessibility features.
The vendor shall identify the solution's compliance with applicable accessibility requirements and provide
an Accessibility Conformance Report (ACR/VPAT) or equivalent documentation.
6. Scoring and Grading
The proposed solution should provide flexible scoring capabilities. The solution should support:
Automatic scoring;
Manual scoring;
Rubrics;
Constructed-response scoring;
Partial credit;
Multiple scorers;
Score adjustment;
Re-scoring;
Override capabilities;
Weighted questions/items;
Assessment-level weighting;
Standards-based scoring;
Gradebook integration; and
Score export.
The system should clearly identify which scores are automatically calculated and which require educator
intervention.
7. Assessment Data and Analytics
A primary purpose of the proposed solution is to provide educators and administrators with actionable
assessment information. The platform should allow users to analyze student performance at multiple
levels, including:
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Individual student;
Student group;
Classroom;
Teacher;
Course;
Grade level;
School;
Department; and
District.
The system should provide analysis by:
Assessment;
Question/item;
Standard;
Skill;
Course;
Grade level;
Student subgroup;
Time period; and
Other applicable demographic or instructional groupings.
8. Reporting
The solution should provide configurable reports for teachers, administrators, and District leadership.
Reports should include, where applicable:
Student performance reports;
Classroom performance reports;
Assessment results;
Standards mastery;
Item analysis;
Growth over time;
Student group comparisons;
Grade-level reports;
School-level reports;
District-level reports;
Assessment completion;
Missing assessments;
Performance distributions; and
Other instructional assessment reports.
The platform should allow authorized users to:
Filter reports;
Customize reports;
Save report configurations;
Export reports;
Print reports;
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Schedule reports; and
Share reports with authorized users.
9. Data Visualization
The solution should provide intuitive visual representations of assessment data. Examples may include:
Charts;
Graphs;
Performance bands;
Standards mastery indicators;
Growth displays;
Student performance dashboards;
Assessment completion dashboards; and
Other data visualizations.
Vendors shall describe the available dashboards and identify whether they are configurable by District
administrators.
10. Student Data
The platform should provide authorized educators with appropriate access to individual student
assessment information. The system should allow users to:
View historical assessment results;
View current assessment results;
View standards performance;
Review individual student responses;
Review student growth;
Compare student performance across assessments; and
Identify areas of strength and need.
The platform should maintain historical student assessment data when students move between schools or
grade levels within the District.
11. Data Import and Integration
The proposed solution must support integration with existing District systems. At a minimum, vendors
should describe the solution's ability to integrate with:
Student Information System; Infinite Campus
Learning Management System;
Single Sign-On platform;
District identity management systems;
Other instructional technology platforms; and
Data warehouse or reporting systems.
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The vendor shall identify available integration methods, including:
API;
Secure file transfer;
CSV;
Automated data synchronization;
OneRoster;
LTI;
SFTP; and
Other applicable standards.
Vendors shall identify any additional fees associated with integrations.
12. Single Sign-On
The proposed solution should support secure single sign-on. The District prefers compatibility with
commonly used education authentication systems and standards. Vendors shall identify support for:
Google;
Microsoft;
Clever;
ClassLink;
SAML;
OAuth;
Other authentication standards.
The District should not be required to maintain separate usernames and passwords for users if an
approved District SSO option is available.
13. User Roles and Permissions
The platform shall provide role-based permissions. At a minimum, the solution should support
appropriate roles for:
District administrators;
Curriculum/instruction staff;
Assessment staff;
School administrators;
Department chairs;
Instructional coaches;
Teachers;
Other instructional personnel; and
Students.
The District should be able to determine what users can:
Create;
Edit;
View;
Administer;
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Score;
Export;
Share; and
Delete.
14. Professional Learning and Collaboration
The proposed solution should support collaboration among educators. The platform should allow
authorized users to:
Share assessments;
Share assessment items;
Share resources;
Collaborate on assessment development;
Review assessment results together;
Establish common assessments; and
Maintain District- or school-level assessment resources.
The vendor shall describe available implementation and professional learning services.
15. Notifications and Communication
The system should provide notifications to appropriate users regarding:
Assessment availability;
Assessment completion;
Missing assessments;
Assessment results;
Administrative actions;
Other system events.
16. Mobile and Device Compatibility
The proposed solution should operate on District-supported devices without requiring specialized
hardware. The vendor shall identify compatibility with:
Windows;
ChromeOS;
macOS;
iOS;
Android; and
Common modern web browsers.
The District prefers a browser-based solution that does not require extensive local software installation.
17. Security and Data Privacy
The vendor shall maintain appropriate administrative, technical, and physical safeguards to protect
District and student information. The proposal shall address:
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