HVAC Equipment Renovation

Location:	North Carolina
Posted:	Mar 19, 2026
Due:	Mar 26, 2026
Agency:	Guilford County Schools
Type of Government:	State & Local
Category:	41 - Refrigeration, Air Conditioning and Air Circulating Equip. J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	6816
Publication URL:	To access bid details, please log in.

Attachment Preview

PROJECT NAME:

MEETING TYPE:

DATE:

SOUTHWEST GUILFORD HIGH SCHOOL GYM

HVAC RENOVATION #6816

PRE-BID MEETING MINUTES-ADDENDUM #1

MARCH 17, 2026

1) Introductions

2) Single Prime Project: Mechanical

3) Sign-In Sheet: Must sign in before you leave. (the sign-in sheet will be included with addendum)

4) MWBE Participation: Documentation of participation and Good Faith Effort is required with the bid.

Documents are included in the bid package. MWBE Goal 12.46%

5) Conduct/Safety: Professional conduct required. No firearms, weapons, drugs, alcohol, tobacco

products, e-cigarettes, etc. Prime contractor shall have background check of all people to access the

site and confirm they are not registered sex offender. Contractor shall store this information and be

able to provide to the Owner upon request.

6) Owner Special Events/Needs: Must coordinate with staff 3 days in advance: possible events requiring

parking lot, drives, etc.

7) Schedule:

• BID RECIEVING: Sealed Bids will be received by the Guilford County School System until 2:00

PM on March 26th, 2026 at 714 Green Valley Road, Greensboro, NC 27408, Room 2A.

o Allow extra time for Parking and Check-In,

NO BIDS ACCEPTED AFTER 2PM

• Sales Tax – Include in bid- must submit monthly sales tax forms.

• 5% Bid Bond Required.

• 100% Performance, Labor and Material Payment Bonds

• Insurance-Required.

• Contingency Allowance: $25,000

• Transformer Allowance: $30,000

• INCLUDE $30,000.00 IN THE BASE BID FOR TRANSFORMER REWORK AS

DETERMINED BY UTILITY PROVIDER. THE OWNER AND/OR ENGINEER

WILL PROVIDE WRITTEN APPROVAL TO USE ANY ALLOWANCE FUNDS. A

CHANGE ORDER WILL BE ISSUED FOR THE USE OF AND/OR CREDIT

CHANGE ORDER WILL BE ISSUED FOR RETURN OF UNUSED FUNDS TO THE

OWNER. CONTRACTORS FAILING TO HAVE WRITTEN AUTHORIZATION

FROM THE OWNER AND/OR ENGINEER FOR THE USE OF ALLOWANCE

FUNDS PRIOR TO BEGINNING THE ADDITIONAL WORK COULD RESULT IN

THE USE OF THE ALLOWANCE FUNDS NOT BEING APPROVED.

• ALL unused (approved) funds shall be returned to Owner by change order credit- Owner/Eng

must approve in writing.

• Bid Alternates:

o Project will have 2 alternates as follows:

MECHANICAL ALTERNATE - M1 -ADD

PROVIDE A PRICE FOR THE INCLUSION OF ALL WORK ASSOCIATED WITH THE

REMOVAL AND REPLACEMENT OF PACKAGE ROOFTOP UNITS RTU-2(E) AND RTU-

3(E). INCLUDE ALL PORTIONS OF WORK ASSOCIATED WITH REMOVAL AND

REPLACEMENT OF RTU-2(E) AND RTU-3(E).

MECHANCIAL ALTERNATE - M2 -ADD

PROVIDE A PRICE FOR THE INCLUSION OF ALL WORK ASSOCIATED WITH THE

REMOVAL AND REPLACEMENT OF PACKAGE ROOFTOP UNITS RTU-5(E)/ERV-5(E)

AND RTU-6(E)/ERV-6(E). INCLUDE ALL PORTIONS OF WORK ASSOCIATED WITH

REMOVAL AND REPLACEMENT OF RTU-5(E)/ERV-5(E) AND RTU-6(E)/ERV-6(E).

• Notice To Proceed- After Board of Ed Meeting, if approved.

• April Meeting (4-14-26)

• All equipment must be fully operational by August 1st 2026 and project complete

by August 15th 2026. Note: If system cannot be operational by August 15th 2026

due to equipment lead time, submit schedule to the owner for review and approval.

• (if required by schedule) During the Summer Break of 2026, the facility may

be operated with only four (4) industrial portable dehumidiﬁers (see

speciﬁcations below).

• (if required by schedule) Four (4) industrial portable dehumidiﬁers shall be

provided and placed within the Gym/facility during construction.

Dehumidiﬁers shall be in operation during all ERV work. It will be the

responsibility of the M.C. to maintain the Dehumidiﬁers during construction

including filter cleaning/replacement, condensate pump maintenance, and

condensate tubing to an acceptable discharge location. If an acceptable

discharge location is not available, the contractor shall empty bucket daily.

• At the completion of construction, the Dehumidiﬁers are to be removed

from the project site. The Owner does not want to retain.

• Industrial Portable Dehumidiﬁer to be (or equal);

o Dayton

o Model:55HE56 70 pints per day

o R410-a refrigerant Continuous Drain

o 115v 60 hertz 5.5 amp

o Corded (10 G min)

o Condensate pump

Page 2 of 3

• Fire alarm system must be operable @ unoccupied time, if not perform fire watch

whenever off.

• Portable toilet facilities shall be provided by contractor.

• Coordinate laydown and portable toilet locations with owner during pre-construction meeting.

8) Liquidated damages: $250/day and public disgrace and banned from future projects if fail to perform.

9) Utility/Water/HVAC Interruption: Must schedule in advance with the school. (3-Day Minimum notice)

10) Permits and Liens: Contractor to procure.

11) Patch and paint to match.

• Walls and/or floors left exposed after new unit ventilator installation are to be repaired or

painted to match existing color/finish.

12) The MC shall be responsible for all control wiring integration for his equipment. New equipment

controls shall be upgraded and integrated into the existing controls system including graphics.

Alerton controls are existing.

Contact Kevin Heywood with Hoffman Building Technologies.

336-317-5065

kevin.heywood@hbtech.com.

13) Notes:

•

Contractors must wear uniforms (shirts, hats, etc.) plus ID badge while working on

campus. The lead person shall check in at the office each day.

Work may take place in the mechanical room and other mechanical/electrical rooms

during normal school hours, provided they do not disturb the operation of the school.

Testing days will be announced well in advance. NO work may occur during the testing

times.

E-procurement contractors must pay any associated fees. This project does NOT require

e-procurement.

14) Pre-Bid Meeting Notes:

• School to be un-occupied during summer.

Last Student Day 6-12-2026

Last Staff Day 6-17-2026

• Existing ceiling tiles are to be remove and reinstalled where required to access above

ceiling work. Contractor may elect to provide new ceiling tiles, if new tiles are provided the

entire room must be replaced.

15) Approved Manufacturers:

• Ruskin RRS (UERV) will be allowed as an equal for ERV-5 and ERV-6 (Semco)

Chris R. Stroupe, PE

RCM

Page 3 of 3

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

HVAC Equipment Renovation

Attachment Preview

See also