Yearbooks
| Location: | Mississippi |
|---|---|
| Posted: | Mar 19, 2026 |
| Due: | Mar 24, 2026 |
| Agency: | State Government of Mississippi |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 140-20260310092302 GSD |
| Publication URL: | To access bid details, please log in. |
Procurement Details
| Smart Number | 140-20260310092302 GSD | Advertised Date | 03/19/2026 5:00 PM |
| RFx # | 3170035321 | Submission Date | 03/24/2026 10:00 AM |
| RFx Status | Open | Major Procurement Category | COMMODITIES |
| RFx Opening Date | N/A | Sub Procurement Category | SUPPLIES - NON-TECHNOLOGY |
| RFx Type | MDA - RFx | ||
| Agency | MPTAP | ||
| RFx Description |
The Gulfport School District Board of Trustees is seeking a Request for Proposal at the Administration
Office, subject to the attached conditions, until March 24, 2026, at 10:00 AM Central Standard Time for the acquisition of the products and/or services |
||
RFx Items
| PRODUCT CATEGORY | PRODUCT DESCRIPTION |
| 78502 | SchoolEquipAgendasPl |
Awarded
| VENDOR NAME | VENDOR NUMBER | AWARD DATE | AWARD AMOUNT | FUNDING SOURCE |
Bid Attachments
Attachment Preview
Gulfport School District
2001 Pass Road · Gulfport, MS 39501
REQUEST FOR PROPOSAL
The Gulfport School District Board of Trustees is seeking a Request for Proposal at the Administration
Office, subject to the attached conditions, until March 24, 2026, at 10:00 AM Central Standard Time for
the acquisition of the products and/or services described below.
Yearbooks
The Company/Vendor must submit Request for Proposals and direct inquiries to:
Gulfport School District
Central Office
ATTENTION: Stacey Penny, CFO
2001 Pass Road
Gulfport, MS 39501
tammy.owens@gulfportschools.org (inquiries only)
OR
Electronic proposals can be submitted at www.centralbidding.com
To prevent unauthorized access, all copies of the Request for Proposal must be sealed in the package. The
following must be clearly typed on a label affixed to the package in a clearly visible location:
PROPOSAL, SUBMITTED IN RESPONSE TO
REQUEST FOR PROPOSAL - YEARBOOKS
March 24, 2026, at 10:00 AM
ATTENTION: Stacey Penny, CFO
The Gulfport School District Board of Trustees reserves the right to accept or reject any part of a request
for proposal, all and any proposals, and waive formalities.
Date Received
For Gulfport School District Use Only
Time Received
Received by (Print)
Received By (Signature)
Table of Contents
Submission Cover Sheet and Configuration Summary ............................................................................................3, 4
Proposal Guidelines and Requirements ............................................................................................................................ 5
Pricing............................................................................................................................................................................... 6
Right to Adjust or Reject Bid Proposals .............................................................................................................. 6
References ...................................................................................................................................................................... 6
Representatives ............................................................................................................................................................ 6
Contract Period ............................................................................................................................................................. 6
Signature ......................................................................................................................................................................... 6
Awarding of Bid/Evaluation ................................................................................................................................ 6-7
Yearbook Specifications........................................................................................................................................................... 8
Provider Representative ........................................................................................................................................... 8
Technology ..................................................................................................................................................................... 8
Software........................................................................................................................................................................... 9
Training............................................................................................................................................................................ 9
Kit Materials................................................................................................................................................................... 9
Cover: Hard or Soft ....................................................................................................................................................10
Color Pages ...................................................................................................................................................................10
Endsheets ......................................................................................................................................................................10
Proofs .............................................................................................................................................................................. 10
Deadlines ....................................................................................................................................................................... 10
Samples ..........................................................................................................................................................................11
Marketing…………………………………………………………………………………………………………………………..11
Production and Delivery……………………………………………………………………………………………………..11
Yearbook Pricing Sheet..........................................................................................................................................................12
Request for Proposal Assurances.......................................................................................................................................13
Request for Proposal Response Checklist.......................................................................................................................13
Proposal Exception Summary Form .................................................................................................................................14
2 Gulfport School District - Request for Proposal: Yearbooks 26-29
Gulfport School District
Request for Proposal
Provide the following information regarding the person responsible for the completion of this request for
proposal. This person is the contact for the Gulfport School District for questions and/or clarifications.
Organization Name
Yearbook Company/Vendor
Federal Tax ID Number
Contact Person
Phone Number
Physical Address
Mailing Address
E-mail Address
Fax Number
I hereby declare that the information provided in this request for proposal is active, valid, and a full
disclosure of the requested information. I am fully authorized to represent the organization listed
above, to act on behalf of it, and to legally bind it in a matter related to this request for proposal.
Subject to acceptance by the Gulfport School District, the Company/Vendor acknowledges that, by
submitting a request for proposal and signing in the space indicated below, the vendor is contractually
obligated to comply with all terms of this request for proposal. If no Proposal Exception Form is
included, the company/vendor indicates that there are no exceptions to the proposal being submitted.
The Company/Vendor further certifies that the organization represented here is an authorized dealer
in good standing of the products/services included in this proposal.
Name
Title
Signature
Date
3 Gulfport School District - Request for Proposal: Yearbooks 26-29
Configuration Summary
In 100 words or fewer, provide a summary of the main components of products/services offered in this
proposal.
4 Gulfport School District - Request for Proposal: Yearbooks 26-29
PROPOSAL GUIDELINES AND REQUIREMENTS
Schedule of Request for Proposal
ACTIVITY
DATE
Proposals Opened
March 24, 2026 @ 10:00 a.m.
Notification of Award by
April 7, 2026
Official RFP documents can be downloaded from Central Bidding at www.centralbidding.com. Electronic
RFP‘s can be submitted at www.centralbidding.com. Electronic proposals received will be stored in an
electronic lockbox until the designated opening time. For any questions relating to the electronic bidding
process, please call Central Bidding at 225-810-4814.
The proposal submission must be sealed and consist of one (1) complete original (marked) proposal and
two (2) copies of the proposal. Proposals must be mailed or hand-delivered with the following label in a
clearly visible location:
PROPOSAL SUBMITTED IN RESPONSE TO
REQUEST FOR PROPOSAL - YEARBOOKS
March 24, 2026, at 10:00 AM
ATTENTION: Stacey Penny, CFO
Proposals submitted by facsimile (fax) will not be accepted.
Gulfport School District will not be responsible for mail delays or lost mail. Therefore, it is suggested that
mailed proposals be sent as certified mail with a return receipt guarantee.
All proposals must be received by the Gulfport School District’s Administration Office no later than March
24, 2026, at 10:00 A.M. Central Standard Time. Any proposals received after the specified date and time
will be returned to the sender unopened.
The proposal must be signed by a company official authorized to bind the organization to its provisions.
Receipt or acceptance of a proposal does not imply commitment or obligation on the part of the Gulfport
School District to fund any bid proposal submitted.
5 Gulfport School District - Request for Proposal: Yearbooks 26-29
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.