Vegetation Management at Eagle Draw Flood District
| Location: | New Mexico |
|---|---|
| Posted: | Mar 19, 2026 |
| Due: | Apr 9, 2026 |
| Agency: | Eddy County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | IFB 25-09 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
IFB 25-09
|
| Bid Title: |
Vegetation Management at Eagle Draw Flood District
|
| Category: | Eddy County Bids |
| Status: | Open |
|
Attachment Preview
EDDY COUNTY
STATE OF NEW MEXICO
INVITATION FOR BIDS
IFB 25-09
Vegetation Management at Eagle Draw Flood District
Commodity Code(s): 988-14; 988-26
EDDY COUNTY PURCHASING
101 W. GREENE ST
CARLSBAD, NM 88220
Issued Date: March 19, 2026
Submission Deadline: April 9, 2026 @ 2:00 PM MST
IFB 25-09 VEGETATION MANAGEMENT AT EAGLE DRAW FLOOD DISTRICT
Table of Contents
I. GENERAL CONDITIONS............................................................................................................................. 1
II. ELECTRONIC PROCUREMENT PORTAL ................................................................................................. 1
III. DEFINITION OF TERMINOLOGY .............................................................................................................. 2
IV. GENERAL REQUIREMENTS ...................................................................................................................... 4
RESIDENT/VETERAN PREFERENCE…………………………………………………………………….8
V. SPECIFIC CONDITIONS .............................................................................................................................. 9
VI. RESPONSE REQUIREMENTS……………………………………………………………………………13
VII. BID OPENING, PROCESSING, AND AWARD………………………………………………………….13
Forms
ACKNOWLEDGEMENT OF RECEIPT ............................................................................................. BID FORM 1
ACCEPTANCE OF CONDITIONS GOVERNING THE PROCUREMENT............................................ BID FORM 2
LETTER OF TRANSMITTAL ............................................................................................................ BID FORM 3
RESPONSES TO SPECIFICATIONS AND REQUIREMENTS ........................................................ BID FORM 4
COST FORM....................................................................................................................................................... BID FORM 5
STATEMENT OF COMPLIANCE...................................................................................................... BID FORM 6
CONFLICT OF INTEREST DECLARATION………………………………………………….……BID FORM 7
AFFIDAVIT OF NON-COLLUSION………………………………………………….……………..BID FORM 8
NEW MEXICO RESIDENT BUSINESS PREFERENCE CERTIFICATION…………………..…..BID FORM 9
CAMPAIGN CONTRIBUTION DISCLOSURE……………………………………..……………..BID FORM 10
REPLACE WITH CONTRACTORS IRS W-9…………………………………….………………..BID FORM 13
IFB 25-09 VEGETATION MANAGEMENT AT EAGLE DRAW FLOOD DISTRICT
I. GENERAL CONDITIONS
A. PURPOSE OF THIS INVITATION FOR BIDS
The Board of Eddy County Commissioners, on behalf of the Eddy County Flood Commissioner, is requesting
formal, price-based competitive sealed bids for Vegetation Management at Eagle Draw Flood District. Sealed
bids will be accepted until April 9, 2026, at 2:00 PM MST at the Eddy County Administration Building
Finance Department, 101 W. Greene Street, Carlsbad, New Mexico. Bids that are received from bidders
deemed responsible will be reviewed and a recommendation for award will be made to the Board of County
Commissioners based on the lowest responsive price(s) with any applicable preferences. Eddy County
reserves the right to accept or reject any bid or any part thereof; to award to multiple vendors when specified;
to defer action on the invitation for bids; to reject all bids; to waive technical irregularities which do not alter
the price, quality or quantity of the services or items being offered at the County’s discretion, and to accept
the bid (or bids) which, in its judgment, is most advantageous to the County.
II. ELECTRONIC PROCUREMENT PORTAL
Eddy County has partnered with Bonfire Interactive and starting from 10/07/2017, all IFB or IFB submissions
will be conducted digitally. This initiative aims to simplify the procurement process and enhance the
efficiency and ease of doing business with your company. The Procurement Portal can be accessed at the
following link: Eddy County Procurement Portal. All vendors will need to register with the Procurement
Portal initially to log in and submit requested information. We encourage you to link your relevant commodity
codes to your profile so, if you choose, opportunities will be sent directly to you when it the solicitation
matches your codes. Information about registering can be found at this link: Vendor Registration Help. If
you have any questions, you may contact the Eddy County Chief Procurement Officer. Both the Eddy County
Procurement Portal and the Vendor Registration Help can be accessed via the links clickables above or at:
To access the procurement portal go to:
https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities
To register as a vendor go to: www.co.eddy.nm.us
Under the Business tab; under BID / IFB Opportunities click on BID / IFB Vendor Registration
Instructions
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IFB 25-09 VEGETATION MANAGEMENT AT EAGLE DRAW FLOOD DISTRICT
III. DEFINITION OF TERMINOLOGY
This section contains definitions that are used throughout this procurement document, including appropriate
abbreviations.
"Bidder" is any person, corporation, or partnership who chooses to submit a sealed bid.
“Bid Sample” means a sample furnished by a bidder that shows the characteristics of an items offered in the bid.
“Board of County Commissioners” (also “BOCC”) means the elected board in whom all powers of the County
are vested and who are responsible for the proper and efficient administration of the County government.
"Close of Business" means 5:00 P.M. Mountain Standard Time (MST) or Mountain Daylight Time (MDT),
whichever is in effect on the date specified.
"Contract" or “Agreement” means a written agreement for the procurement of items of tangible personal property
or services.
"Contractor" means a successful Bidder who enters into a binding contract.
"County" means the County of Eddy, State of New Mexico.
"Determination" means the written documentation of a decision of the Procurement Administrator including
findings of fact required to support a decision. A determination becomes part of the procurement file to which it
pertains.
“Descriptive Literature” means information available in the ordinary course of business that shows the
characteristics, construction or operation of an item.
“F.O.B. Destination” means goods are to be delivered to the destination designated by the user which is the point
at which the user accepts ownership or title of the goods. Laws of New Mexico specifically prohibit acceptance
of ownership of goods in transit. Any exception to F.O.B. Destination may cause a bid to be declared non-
responsive.
"Invitation for Bids" or "IFB" means all documents, including those attached or incorporated by reference, used
for soliciting sealed bids. Also known as “Invitation to Bid” or “ITB”
"Local public body" means every political subdivision of the state and the agencies, instrumentalities and
institutions thereof, including two-year post-secondary educational institutions, school districts and local school
boards and municipalities, except as exempted pursuant to the Procurement Code.
"Mandatory" refers to the terms "must", "shall", "will", "is required" or "are required" which identify a
mandatory item. Failure to meet a mandatory item or factor may result in the rejection of the submitted bid.
“MDT” & “MST” mean Mountain Daylight Time (MDT) and Mountain Standard Time (MST). Usage is
dependent on which is in effect on the specified date.
"Procurement Administrator" means the person or designee authorized by the County to manage or administer
a competitive procurement; also referred to as “Purchasing Agent,” and “Chief Procurement Officer.”
"Procuring agency of the County" means the department or other subdivision of the County of Eddy that is
requesting the procurement of services or items of tangible personal property.
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IFB 25-09 VEGETATION MANAGEMENT AT EAGLE DRAW FLOOD DISTRICT
“Product” means an item of tangible personal property which is defined in the New Mexico Procurement Code
as tangible property other than real property having a physical existence, including but not limited to supplies,
equipment, materials and printed materials.
"Purchase Order” or "PO" means the document which directs a Contractor to deliver items of tangible personal
property or services pursuant to an existing, valid Contract.
"Purchasing” means the County of Eddy Purchasing Office or the Eddy County Purchasing Agent.
"Purchasing Agent" or "PA" means the Purchasing Agent for the County of Eddy.
"Responsible Bidder" means a Bidder who submits a responsive bid and who has furnished required information
and data to prove that their financial resources, production or service facilities, personnel, service reputation and
experience are adequate to make satisfactory delivery of the services or items of tangible personal property called
for in this Invitation for Bids.
"Responsive Bid" means a timely submitted bid which conforms in all material respect to the requirements set
forth in the Invitation for Bids. Material respects of an Invitation for Bids include, but are not limited to, price,
quality, quantity and delivery requirements.
“Services” means the furnishing of labor, time or effort by a Contractor not involving the delivery of a specific
end product other than reports and other materials which are merely incidental to the required performance.
"Services" do not include construction.
"State agency" means any department, commission, council, board, committee, institution, legislative body,
agency, government corporation, educational institution or official of the executive, legislative or judicial branch
of the government of the State of New Mexico.
“Successful Bidder” means the lowest priced Responsible Bidder to whom Eddy County, based on the County’s
evaluation, makes an award. A Successful Bidder does not become a Contractor until the County signs the
Contract signed and submitted by the Bidder.
IV. GENERAL REQUIREMENTS
This procurement will be conducted in accordance with the New Mexico Procurement Code (13-1-28
NMSA 1978) and the Eddy County Procurement Policy.
1. Acceptance of Conditions Governing the Procurement
By signing and submitting a bid, Bidders indicate their acceptance of the Conditions Governing the
Procurement. Submission of a Bid constitutes acceptance of the Technical Requirements, Award
Requirements, and Needs as described in this document by Eddy County.
2. Incurring Cost
Any cost incurred by the bidder in preparation, transmittal, presentation of any proposal or material, or
negotiation associated with its response to this IFB shall be borne solely by the bidder.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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