public building commission of chicago
Request for Proposals
Construction Document Printing
and Online Hosting Services
PS3098R
Issued: October 20, 2025
Public Building Commission of Chicago
Richard J. Daley Center, Room 200
50 W. Washington Street
Chicago, Illinois 60602
www.pbcchicago.com
Mayor Brandon Johnson
Chairman
Ray Giderof
Executive Director
CONTACT INFORMATION
FIRM NAME:
CONTACT NAME:
CONTACT TELEPHONE:
CONTACT EMAIL:
ADDRESS:
This Cover Sheet page MUST be submitted with your Submission
(Page Intentionally Left Blank)
TABLE OF CONTENTS
SECTIONS
SECTION I. INTRODUCTION .................................................................................................................................................................... 1
SECTION II. KEY INFORMATION ............................................................................................................................................................. 2
SECTION III. DEFINITIONS ....................................................................................................................................................................... 4
SECTION IV. SCOPE OF SERVICES........................................................................................................................................................ 5
SECTION V. TASK ORDER REQUEST, ACCEPTANCE AND AWARD PROCESS ............................................................................. 10
SECTION VI. EVALUATION CRITERIA .................................................................................................................................................. 11
SECTION VII. SUBMISSION REQUIREMENTS...................................................................................................................................... 13
SECTION VIII. SUBMISSION CHECKLIST ............................................................................................................................................. 15
FORMS
SCHEDULE A – COST PROPOSAL ....................................................................................................................................................... 16
FORM A – LEGAL ACTIONS .................................................................................................................................................................. 20
FORM B – DISCLOSURE AFFIDAVIT .................................................................................................................................................... 22
FORM C – DISCLOSURE OF RETAINED PARTIES .............................................................................................................................. 30
FORM D – MBE/WBE PAST PARTICIPATION....................................................................................................................................... 33
FORM E – REFERENCES ....................................................................................................................................................................... 36
EXHIBITS
EXHIBIT A – INSURANCE REQUIREMENTS......................................................................................................................................... 38
EXHIBIT B – SAMPLE FORM OF AGREEMENT ................................................................................................................................... 41
EXHIBIT C – SAMPLE PBC TASK ORDER AND PBC DISTRIBUTION LIST ....................................................................................... 51
EXHIBIT D – SPECIAL CONDITIONS REGARDING UTILIZATION OF MINORITY AND WOMEN OWNED BUSINESS
ENTERPRISES FOR PROFESSIONAL SERVICES .............................................................................................................................. 55
SECTION I
INTRODUCTION
A. INTRODUCTION
The Public Building Commission of Chicago (“Commission” or “PBC”) has enhanced education, safety, and recreation across the region by
building or renovating hundreds of schools, city colleges, libraries, parks, fire houses, police stations and other public facilities. Created as an
independent governmental unit, the PBC plans, designs and builds facilities that reflect the highest standards of environmental and economic
sustainability. PBC User Agencies include the City of Chicago, Cook County, City Colleges of Chicago, Chicago Department of Transportation,
Chicago Public Library, Cook County Forest Preserve District, Chicago Public Schools, Chicago Park District, and other municipalities. Beginning
with land acquisition, the PBC's professional staff may manage each project through planning, financing, site preparation and remediation, design,
construction and furnishing, functioning as a single point of responsibility for "turn-key" development.
The Commission may solicit bids for various construction-related projects undertaken by the Commission on behalf of various User Agencies.
Projects may consist of the construction and/or renovation of buildings and facilities to be used by various agencies in the furnishing of
governmental, health, safety and welfare services. The range of projects that may be solicited includes anywhere from major capital improvements
to the remodel of a single existing bathroom, the addition of a fence on a property or general site work.
The Commission, through this Request for Proposals (“RFP”), solicits the proposal of qualified firms (including firms proposing to have a controlling
interest in Joint Ventures) (“Proposals”) to provide Construction Document Printing and Online Hosting Services (“Services”) to the Commission.
It is the intention of the Commission to select up to four (4) firms to provide the Services. PBC reserves the right to select more or less than four
firms to provide the Services.
Firms seeking to be selected (“Respondent”) to provide the requested services are required to submit evidence of successful previous experience
in the field, financial capability, and possession of requisite licensing/certifications and otherwise meet all qualifications requirements as outlined
herein.
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Date of Issue: October 20, 2025
PBC: RFP for Construction Document Printing and Online Hosting Services_PS3098R
Page 1 of 69
SECTION II
KEY INFORMATION
A. KEY INFORMATION
1. RESPONDENT CONTACT WITH THE PBC: The PBC has selected the Contract Officer identified below as the sole point of contact.
From the date of issuance until selection of the successful Selected Respondent(s), Respondent’s communication with the PBC concerning
this Procurement must be exclusively with:
Patricia Montenegro, Contract Officer
Public Building Commission of Chicago
50 West Washington, Room 200
Chicago, Illinois 60602
patricia.montenegro@cityofchicago.org
2. SUBMISSION DEADLINE AND PROCUREMENT TIMETABLE: The following dates are set forth for informational and planning purposes;
however, the PBC reserves the right to change the dates.
Issue RFP ..................................................................................................Monday, October 20, 2025
Pre-Submission Conference.....................................Wednesday, November 5, 2025 at 10:00 AM CT
Questions Deadline ......................................................... Friday, November 7, 2025 by 12:00 PM CT
Submission Deadline ..................................................... Friday, November 21, 2025 by 11:00 AM CT
Evaluation and Oral Presentations (if necessary) ................ November 21, 2025 – December 1, 2025
Recommendation to Board ......................................................................................... December 2025
3. VIRTUAL PRE-SUBMISSION CONFERENCE: The PBC will host a non-mandatory, virtual Pre-Submission Conference to provide an
overview of the desired services and of the RFP submission requirements. Attendance is not mandatory and will not preclude your firm from
submitting a response to this RFP.
Meeting Link:
Meeting Phone Number:
Meeting ID:
Meeting Passcode:
Construction Document Printing and Online Hosting Services
312-626-6799
854 5387 6378
None required
4. ACCESSIBILITY TO AND INCORPORATION OF DOCUMENTS: A copy of this RFP, including any attachments, exhibits and addenda is
available for download on the PBC’s Current Opportunities page for this RFP here:
https://pbcchicago.com/opportunities/rfpforconstructionpritingservicesps3098r/. Any attachments and exhibits referenced herein are
fully incorporated as part of this RFP.
5. SUBMISSION INSTRUCTIONS: Submission instructions, including number of required copies, can be found in Section VII. Submission
Requirements of this RFP. Failure to submit in the manner prescribed in this RFP may deem your submission non-responsive.
6. QUESTIONS: Please direct all questions (and requests for American Disabilities Act accommodations), in writing to the attention of Patricia
Montenegro, Contract Officer via email to: patricia.montenegro@cityofchicago.org. Questions may be answered at the discretion of the PBC. If
answered, they will be answered via an Addenda posted to the PBC’s website at: www.pbcchicago.com.
7. ADDENDA: An Addendum (or Addenda), issued by the Commission, will be posted only to the Current Opportunities page listed above.
Respondents must acknowledge any Addenda issued and posted to the Current Opportunities page, in the Cover Letter and on any other form
requesting acknowledgement. The Commission is not responsible for a Respondent’s failure to obtain or download any Addenda issued for
this RFP.
8. CONFIDENTIALITY: Respondents may designate those portions of the Proposal, which contain trade secrets or other information the
Respondent deems as proprietary or privileged (including financial information) as confidential. If a Respondent includes data that is not to
be disclosed to the public for any purpose or used by the PBC except for evaluation purposes, the Respondent must clearly demarcate the
bottom of each page containing confidential information as “CONFIDENTIAL.”
9. FALSE STATEMENTS: Any false statement(s) made by the Respondent(s) will void the response and eliminate the Respondent(s) from
further consideration.
10. DEBARMENT: Any firm debarred by the City of Chicago, Sister Agencies, local, state or federal agencies will void the response and eliminate
the Respondent(s) from further consideration.
Date of Issue: October 20, 2025
PBC: RFP for Construction Document Printing and Online Hosting Services_PS3098R
Page 2 of 69
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
