On-Site Solar PV System Services

Township High School District 211
1750 S Roselle Road
Palatine, IL 60067
REQUEST FOR PROPOSAL
On-Site Solar PV System Services
Date Issued: 4/15/2026
Proposals Due: 5/15/2026

Table of Contents
1. Project Overview ........................................................................................................................... 2
1.1. Introduction .................................................................................................................................. 2
1.2. District Authorized Representative ............................................................................................... 2
1.3. Project Details ............................................................................................................................. 2
2. Scope of Work ............................................................................................................................... 3
2.1. Design Guidelines ....................................................................................................................... 3
(1) Rooftop Solar ....................................................................................................................................... 3
2.2. Code Specifications ..................................................................................................................... 4
2.3. Minimum Warranties .................................................................................................................... 4
2.4. Inspection and Commissioning .................................................................................................... 4
2.5. System Monitoring ....................................................................................................................... 4
2.6. Operation and Maintenance of System ........................................................................................ 5
2.7. Final Design Package .................................................................................................................. 5
3. Procurement Schedule ................................................................................................................... 6
3.1. Site Walk ..................................................................................................................................... 6
3.2 Questions Pertaining to the RFP .................................................................................................. 6
3.3 RFP Submission Guidelines ......................................................................................................... 6
3.4 Selection Process ......................................................................................................................... 7
4. Proposal Requirements.................................................................................................................. 7
4.1. District's Representative Fee ....................................................................................................... 7
4.2. Proposal Components ................................................................................................................. 7
5. Proposal Evaluation ...................................................................................................................... 9
6. RFP Attachments ........................................................................................................................... 9
Attachment A: Site Information, Photos, Electric Billing History, Energy Usage Information ............... 9

1. Project Overview
1.1. Introduction
Township High School District 211 (hereby referred to as "the District") is soliciting proposals
("Proposals") from qualified solar photovoltaic (PV) providers ("Proposers") for turn-key
installation of a rooftop solar PV project at the site addresses below pursuant to Section 19b of
the Illinois School Code (105 ILCS 5/19b-1 et. Seq.). Proposers shall have demonstrated
experience in designing, planning, scheduling, permitting and constructing complete solar PV
systems, have knowledge of local utilities, provide project financial analysis, and support the
District in securing rebates and other financial incentives available for the project. Proposals
will be evaluated based on the relative merits of the Proposer's response as documented in
Section 5, Proposal Evaluation.
1.2. District Authorized Representative
The District has retained Nania Energy Advisors ("Representative") as its representative in
regard to solicitations for distributed generation at the determined sites and has authorized
Representative to oversee the RFP process, evaluate proposals, and make recommendations
to the District. All questions and other correspondence for this RFP shall be submitted via email
to solarRFP@naniaenergy.com with the subject line "D211 Solar RFP." All requests from
Representative in regards to this solicitation should be regarded as if they are requests from
District.
Firms, including all agents or subcontractors, who contact any other District personnel, either
verbally or in writing, concerning this RFP, are in violation of the procurement procedures and
any submitted proposals from or including such individuals or entities may be disqualified.
In accordance with 105 ILCS 5/19b-5, the District discloses that no energy services contractor
has participated in the preparation of the specifications of this solicitation.
1.3. Project Details
Site Details - Base Scope Solar PV Details - Base Scope
Name Address Electric Load PV Type Estimated PV Size
kWh/year kW-DC kWh/year
Conant High 700 E Cougar Trail, 4,100,000 Rooftop 840 1,100,000
School Hoffman Estates, IL
Site Details - Add Alternate Solar PV Details - Add Alt
Name Address Electric Load PV Type Estimated PV Size
kWh/year kW-DC kWh/year
Hoffman 1100 W Higgins Road, 5,600,000 Rooftop TBD TBD
Estates HS Hoffman Estates, IL
* Desired Solar PV System Description: The District is seeking rooftop PV systems at the
above location(s). The above listed solar PV details are preliminary in nature and given for
informational purposes only, as the District seeks the recommendations of the Proposer for
PV system type and size that provides the best value to the District. Further site information
is provided in Attachment A and will be accessed via shared folder. Please email

solarRFP@naniaenergy.com with the subject line "D211 Solar RFP Attachment A" and
you will be provided a link to access the shared folder.
* Add Alternate Scope of Work: The District has prioritized the Base Scope site location as
the top candidate for on-site solar currently. However, if capital budget availability allows for
the completion of additional scope as part of this project, then the District intends to use the
Add Alternate proposal pricing as the basis for negotiations with the winning Proposer for
additional scope of work until the capital budget is fully utilized.
* Project Financing: The District is seeking to enter into an Agreement with one Proposer to
furnish and install solar array(s) under a cash purchase arrangement. There should be
separate price proposals for each site, as well as an overall price proposal. The District has
the right to go forward with all, some, or none of the proposals.
* System Ownership: The District requires that the solar PV system(s) be owned by the District
upon system commissioning and energization.
* Incentives: The awarded Proposer shall apply for and manage incentives and rebate funding
and renewable energy certificate (RECs) paperwork. RECs will be the property of the District
unless otherwise noted.
* Operation and Maintenance (O&M): The District will be responsible for O&M services for the
life of the solar arrays, and therefore any O&M fees should not be included in base proposal
pricing. If your firm is interested in providing O&M services, please include as an optional
separate line item in your proposal response.
* Monitoring: The District requests a monitoring system for system performance and public
education through our website and an educational kiosk at each school included in the RFP.
2. Scope of Work
The District is soliciting proposals from qualified solar providers for a turn-key installation of a
rooftop solar PV project at the listed site addresses. The goal of this RFP is to identify a qualified
provider with the necessary experience to ensure a fully-managed and well-executed process.
The successful Proposer will have demonstrated experience designing, planning, scheduling,
permitting, constructing, interconnecting, and commissioning a solar PV system. Proposer is
responsible for all permitting and licenses and should include the cost of all permitting in their
proposal. Proposers should be familiar with ComEd regulations, provide project financial
analysis, and have established on-site safety standards. The District reserves the right to modify
the scope of the project at any time prior to contract execution.
See Attachment A indicating available areas for installation. These drawings are meant for
informational purposes only and must be field-verified by Proposer. Not all locations identified
need to be utilized. The Proposer shall develop a design for new PV systems that provides best
value to the District.
2.1. Design Guidelines
Proposer should consider the following guidelines when designing the solar PV system.
(1) Rooftop Solar
It will be the responsibility of the Proposer to assess the building's structural integrity, roof
condition, and shading limitations.
* Mounting systems shall limit roof penetrations or be fully ballasted. Mounting system
design needs to meet applicable local building code requirements with respect to snow
and wind loading factors.

* Solar system installation must not void the roof warranty.
* Conduit penetrations shall be minimized.
* Systems shall be fixed tilt with an orientation that maximizes annual energy production.
* All roof access points shall be securely locked at the end of each day during
construction.
* System layout shall meet local fire department, code and ordinance requirements for roof
access.
2.2. Code Specifications
The installation and power generation and transmission equipment shall comply with applicable
building, mechanical, fire, seismic, structural, and electrical codes. Only products that are listed,
tested, identified, or labeled by Underwriters Laboratories (UL) or another nationally recognized
testing laboratory shall be used as components in the project. Construction must comply with
the current adopted Building Code.
2.3. Minimum Warranties
The Proposer must provide their standard system warranty coverage along with specific
equipment warranty coverage for modules, inverter, racking and workmanship.
* Modules: 25-Year Power Output & 10-Year Limited Warranty.
* Inverter: 10-Year Limited Warranty.
* Racking: 25-Year Limited Warranty.
* Workmanship: 2-Year Limited Warranty.
2.4. Inspection and Commissioning
To ensure compliance with all electrical codes, an inspection by an independent commissioning
agent is mandatory after construction is complete and must be included in Proposer's price
proposal. Commissioning tests shall be included in the final inspection and Quality Control Plan.
The Proposer's independent commissioning agent shall ensure that:
* All equipment specifications match the proposed equipment specifications.
* The physical layout aligns with the as-built diagrams with variations to proposed system
noted.
* The electrical system as laid out and connected aligns with the as built one-line diagrams
including fuses, relays and switches with variation to proposed system noted.
* Each array passes the open circuit voltage and current test.
* The manual disconnect switch operates correctly.
2.5. System Monitoring
Monitoring of system performance (separate from utility meter monitoring requirements) and
providing public education are two important elements of this RFP. The District requires a
proposal that includes a turnkey monitoring system that can be integrated into the District's
website for public viewing. Initial configurations for data storage, management, and display will
be the responsibility of the Proposer. In addition, the selected vendor must design and install an
on-site kiosk (viewing station area) designed specifically for educational purposes at specified
sites.
Additionally, the regularly collected data should reflect, but not be limited to, the following:
* Average and accumulated output (kWh/day, kWh/year, and cumulative kWh)

* Air quality emissions averted and real-world equivalents conversion (e.g., homes powered,
vehicle miles drive, trees planted, etc.)
2.6. Operation and Maintenance of System
Prior to system start-up, the successful Proposer shall supply the District two copies of all
Component Product Data and Component Operation and Maintenance manuals. The
information shall be sufficient for the District to evaluate and ensure they can appropriately
complete O&M over the life of the system. Project as-builts that detail location of all above and
underground utilities and components shall be submitted within 30 days of system start-up.
2.7. Final Design Package
The winning Proposer and the District will negotiate the contents of the final design package,
and for informational purposes the District's requested sections are included below. These are
NOT required in the proposal response. The "Proposal Requirements" section specifies
detailed proposal submission requirements.
* Solar PV Description: A summary of the solar PV system types, sizes, annual production,
and site location.
* Schedule: The equipment procurement and solar PV installation schedule for each site.
* Design and Engineering Documents: The design documents for all elements of the project,
including, but not limited to, structural, architectural, mechanical, and electrical. Drawings shall
be stamped by an Engineer registered in the State of Illinois.
* Site Drawings: Layout drawing of installation site providing location of all equipment.
* Equipment Details and Specifications: A high-level summary listing all solar PV system
equipment and their associated specification sheets.
* Incentives: The Proposer shall complete and submit in a timely manner all documentation
required to qualify each system for available rebates and incentives.
* Electrical Interconnection: The Proposer shall supply and install all equipment required to
interconnect the solar PV system to the utility's distribution system. They shall provide an
interconnection agreement with ComEd to ensure all utility requirements will be met. All
costs associated with utility interconnection shall be borne by the Proposer.
* Manuals: This includes equipment, installation, and O&M manuals for proper system
monitoring over the life of the contract. This should be combined with training of building
operating staff for operation and maintenance.
* Monitoring: A description of controls, monitors, and instrumentation to be used for the solar
PV system. This includes web-based monitoring for performance verification and public
education.
* Safety Plan: The Proposer's plan to ensure safety for all personnel. The Proposer shall
report accidents, claims, and other on-going safety related issues to the District in a manner
consistent with District-wide reporting systems.
* Quality Control Plan (QCP): At a minimum, the QCP should conform to "IEC 62446 Grid-
Connected PV Systems - Minimum Requirements for System Documentation,
Commissioning Tests, and Inspections."
* Construction Plan: This includes the appropriate documentation, plan, and timeline. All
submittals, drawings, disruption plans, and contract documents shall be reviewed and
approved in writing by the District Project Manager prior to submittal for design review/permits.
The site, except for the solar PV system footprint, shall be returned to pre-construction
condition as needed.

* Performance Bond: The Proposer shall provide performance bonds in the amount equal to
100% of the installation cost of the facility with the District listed as bond obligee in the event
the Proposer is unable to perform its obligations under the contract.
* Close Out Report: The Proposer shall report progress of project contract closeout to the
District in a manner consistent with the District's reporting requirements. At a minimum, this
should include the following information: system nameplate size, overall installed system
cost, and estimated and guaranteed annual kWh production.
3. Procurement Schedule
The schedule for this RFP is as indicated below. It may be modified at the discretion of the
District. An addendum will be issued in the event of any scheduling changes prior to the RFP
deadline.
Responsible Party Project Milestone Date/Time
District RFP Issued April 15, 2026
District & Proposer Mandatory Site Walk April 22, 2026 at 10AM CST
Proposer RFP Questions Deadline April 24, 2026
District Answers to RFP Questions Distributed May 1, 2026
Proposer RFP Deadline May 15, 2026 by 12PM CST
Proposer Presentations from Short-Listed Proposers May 27, 2026
District Contract Negotiations with Winning Proposer May 28, 2026 through June 11, 2026
District & Proposer Award (or Not Award) June 18, 2026
3.1. Site Walk
The pre-proposal meeting and site walk are scheduled for April 22, 2026 at 10AM CST to begin
at Conant High School, 700 E Cougar Trail, Hoffman Estates, IL 60169. The pre-proposal
meeting is mandatory. Technical questions may be taken, and answers will be provided in
writing to all Proposers following the pre-proposal meeting. Oral clarifications offered during the
pre-proposal meeting will not be binding on the District. Please submit site walk attendee
information via email to solarRFP@naniaenergy.com by April 21, although this is not required.
3.2 Questions Pertaining to the RFP
Please submit questions via email to solarRFP@naniaenergy.com by April 24, 2026 with the
subject line "D211 Solar RFP." Responses to questions will be shared with all Proposers.
Proposers are solely responsible for ensuring that they have received all necessary
procurement documentation, including any addenda. District is not responsible for ensuring that
any and all procurement documentation is received by any Proposer.
3.3 RFP Submission Guidelines
Proposals are due by May 15, 2026 by 12PM local time. Timely delivery is the responsibility of
the Proposer. Any proposals received after the deadline will be rejected.
Please submit proposals via three bound copies and one digital copy on USB drive to:
Ricky Sparks
Director of Facilities & Purchasing
Township High School District 211

1750 S Roselle Road
Palatine, IL 60067
847-755-6600
Proposals must be enclosed in a sealed container; the package must clearly show the phrase
"Request for Proposal - Solar PV" and the Proposer's name.
Any proposal may be withdrawn at any time prior to the due date with a written request
submitted by the authorized Proposer representative. Revised proposals may be submitted up
to the original due date/time. Proposals shall remain valid for 90 days after the RFP due date.
3.4 Selection Process
Shortlisted vendors may be asked to meet with the District to present their proposal to the
District's evaluation team and answer any outstanding questions. Depending on the number
and quality of the proposals received, the District reserves the right to either not select or select
a vendor. The successful Proposer will negotiate a formal agreement with the District based on
the sample terms and conditions submitted as part of the proposal response.
4. Proposal Requirements
4.1. District's Representative Fee
The winning proposer will be responsible for compensation of the District's Representative, Nania
Energy Advisors, for the management of this RFP process, which shall be calculated using the
sliding scale below per watt DC of total solar PV capacity for each contract that the District enters
into with the winning proposer as a result of this RFP. One half of the fee is to be paid once the
contract is signed with the District, and the remaining half of the fee will be paid once the winning
Proposer receives interconnection approval and completes all necessary permits.
Array Size - Per Contract (kW DC) Nania Fee ($/watt DC)
0 to 500 $0.06
500 to 1,500 $0.05
1,500 to 3,500 $0.04
Above 3,500 $0.03
4.2. Proposal Components
Please include the following sections in your proposal submittal in the following order.
Proposals will not be considered for award unless submitted in the format described below.
Brevity is encouraged.
* Cover Letter: Cover letter must be addressed to the District and signed by a legally
authorized representative of the Proposer. It must include the Proposer contact's name,
address, phone and email.
* Executive Summary (2-page limit): Include key provisions of the proposal, including
understanding of the District's goals, pricing, Proposer's role on project, brief description of
proposed system, relevant experience with school districts or other public agencies, and key
timeline dates.
* Price Proposal: Provide the following price proposals for a cash purchase. In addition,
provide a pricing breakdown of the major material and labor components of the project for
each site location included.
Total turnkey project cost ($/W and overall $)
o

Breakdown of project costs for major material and labor components ($/W and overall $)
o
Proposed payment terms
o
Estimates for all applicable incentives (e.g., utility rebates, state SREC value, federal
o
incentives, etc)
Year 1 energy cost savings
o
25-year cash flow pro forma using a utility rate escalation of 2%; list the annual solar
o
degradation, inverter replacements, and other assumptions used in the pro forma
calculations
If you choose to include an Operations & Maintenance option in your proposal, please
o
price O&M plan separately from the cash purchase option listed in the Price Proposal.
* Technical Solution: Describe your technical approach to the design and construction of the
solar project including:
System Technical Summary
o
System capacity (kW-DC and kW-AC)
Estimated annual electricity production (kWh-AC)
Panel, inverter, racking specifications
Conceptual Design Drawings showing the physical layout of the proposed PV and
o
inverters including recommended tilt and azimuth
PVSYST report indicating production of the proposed system
o
Proposed monitoring system including, but not limited to, equipment requirements, data
o
output, and maintenance requirements
* Production Guarantee: Describe your weather-adjusted production guarantee.
Performance guarantee damages should be paid on an annual basis and determined during
contract negotiation.
* Proposer Profile: Years in business, type of organization, description of background
working with school districts or other public agencies, Illinois Secretary of State certificate of
good standing, sample certificate of insurance showing coverage limits, bonding capacity
letter, and the previous 2 fiscal years of audited company financial statements.
* Project Experience: Include a minimum of 3 and maximum of 5 projects completed in the
last 5 years similar in scope and complexity to the proposed project. Include project name,
system size (kW), location, and brief 2-3 sentence project description.
References: Provide 3 project references, including the contact person's name, email
o
address, telephone number, and organization, as well as the nature of work performed,
its location, and total project size (kW).
Litigation: Indicate whether the Proposer, any team member, or any corporate officers
o
have been party to any lawsuit involving the performance of any equipment it has
installed and provide a summary of the issues and lawsuit status.
* Project Team: Organization chart and bios of key team members and subcontractors, and
their capability to perform work. Please only profile individuals that will directly be working on
this project. Clearly identify the project manager.
* Safety: Include a brief description of the safety practices of your firm, as well as the
Experience Modification Rate for the last 3 years.
* Proposed Schedule: Identify key project milestones for each site and include any necessary
review periods for the District.
* Incentive Management: Describe the approach you intend to take to ensure that the District
qualifies for and receives all applicable financial incentives listed in your Price Proposal.
* Sample Contract: Include draft copy of general terms and conditions that Proposer intends
to use as the basis for contract negotiations, if selected by the District.

* Certification of Responder: Signed certification document with unchanged wording.
* (Optional) Additional Information: If the Proposer believes that additional information must
be included in their proposal that is not covered in the above sections, it can be included in
this section.
5. Proposal Evaluation
The District will evaluate proposals according to the evaluation criteria below. Points will be
awarded based on the relative merit of the information provided in the response to the solicitation.
Selection will be based on the total number of points awarded by the evaluation committee and
result in a proposal for negotiation of a contract. The District reserves the right to make multiple
awards, one award, or no awards as a result of this solicitation.
* Proposal Cost Effectiveness 30 points
* Technical Approach/ Implementation 30 points
* Proposer Qualifications/Project Experience 20 points
* Proposer's Project Team members experience 20 points
The District may, but is not required to, elect to conduct interviews with selected Proposers to
ask questions or for more detail on the proposed project. The District reserves the right to seek
supplemental information from any Proposer at any time after official proposal deadline and
before award. This will be limited to clarification or more detail on information included in the
original proposal. Upon acceptance of a proposal and intent to award, the successful Proposer
will be required to negotiate project contracts within 30 days from the Notice of Award. Should
the selected firm fail or refuse to execute the project documents, the District reserves the right to
accept the next best proposal.
Proposer shall bear all costs incurred in the preparation and presentation of Proposals, including
any costs incurred for additional materials and presentations that may be supplied as part of the
evaluation of Proposals. Issuance of this RFP does not commit the District to pay any cost that
may be incurred by Proposer during the RFP process.
Proposer is responsible for reading and understanding all sections of this RFP and, by
submitting a proposal, affirms that Proposer shall be bound by the terms and conditions
contained in this RFP, that the information provided by Proposer is current and accurate, and
that all documents submitted are a matter of public record and are subject to the Illinois Freedom
of Information Act 5 ILCS 140-1-11.
6. RFP Attachments
Attachment A: Site Information, Electric Billing History, Energy Usage Information
Please email solarRFP@naniaenergy.com with the subject line "D211 Solar RFP Attachment A"
and you will be provided a link to access the shared folder for Attachment A. These drawings are
meant for informational purposes only and must be field-verified by Proposer.