IFB - GROUNDS AND HIGHWAY SUPPLY BID
| Location: | Massachusetts |
|---|---|
| Posted: | Jan 29, 2026 |
| Due: | Feb 13, 2026 |
| Agency: | Town of Longmeadow |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2601291 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2601291
|
| Bid Title: |
IFB - GROUNDS AND HIGHWAY SUPPLY BID
|
| Category: | CONSTRUCTION |
| Status: | Open |
|
Attachment Preview
INVITATION FOR BID (IFB)
GROUNDS AND HIGHWAY SUPPLY BID
TOWN OF LONGMEADOW
MASSACHUSETTS
January 28, 2026
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LEGAL NOTICE:
INVITATION FOR BID (IFB):
GROUNDS AND HIGHWAY SUPPLY BID
The Town of Longmeadow, MA, is accepting s eal ed bids for Grounds and Highway Supply which
Includes multiple bid award categories. Bid Category awards for cold patch, hot patch, stone, rock,
gravel, soil, sand, a s p h a l t products, delivered mulch etc. There will be multiple contract awards
for various types of products. Bid documents are available from the T o w n o f L o n g m e a d o w ,
Purchasing Department, Attn: Chad Thompson, 231 Maple Rd, Longmeadow, MA 01106 (Phone
413-565-4185, cthompson@longmeadowma.gov ). Bidders should register with the purchasing
department to receive updates and addenda. Failure to acknowledge the receipt of addenda may
result in a bid rejection.
Sealed bids should be delivered to the Longmeadow Purchasing Department and will be accepted
until the bid deadline of 11:00am on Friday, February 13, 2026. The outside of the sealed
envelope should be labeled with the bid title name: ‘IFB: GROUNDS AND HIGHWAY SUPPLY
BID’ and complete contact information of the bidder. Late bids will be rejected. A public bid
opening will be facilitated immediately following the bid.
All bids for construction materials will be procured under the provisions of M.G.L. c.30B, sec 5. No
bid deposit is required with a bid submission. A 50% payment bond will be required of the successful
contractor for any actual contract amount purchased more than $25,000. Each contract by Bid
Category will be for a term of one year. The Town of Longmeadow acting through the Town
Manager, the Awarding Authority reserves the right to reject any and all bids, waive minor
informalities and to award each contract by Bid Category in the best interest of the Town.
The Bid Category List for contract awards includes the following:
Bid Category A: Asphalt Products, Hot & Cold Patch Products
Bid Category B: Stone, Rock, Grave, Soil & Sand (Picked-Up and Delivered) includes
the following award categories:
-Sub-Category B1 for washed crushed stone, crushed gravel & minus traprock
-Sub-Category B2 for Crushed Gravel, and Sand Fill
-Sub-Category B3 for Top Soil
-Sub-Category C1 for Pine Bark Mulch with Installation
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INSTRUCTIONS TO BIDDERS:
ARTICLE 1- Objective:
1.1 The Town of Longmeadow, MA, is accepting bids for Grounds and highway supply bid for
the Longmeadow Department of Public Works. Through this Invitation for Bid, bidders will
supply a fixed price for the supply of products that will be either picked up or delivered to the
Longmeadow Department of Public Works (DPW), or to a location within the Town of
Longmeadow as instructed by the DPW. Some supplies require services.
1.2 The contract will be awarded to one vendor with fixed pricing that will be in effect for a term
from March 24, 2026 through March 23, 2027.
ARTICLE 2- Bid Documents
2.1 Each Bidder by making a bid represents that they have read and understand the bidding
documents, contract forms and general conditions of the contract and the bid specifications .
2.2 Addenda will only be emailed to every individual on record as having taken a set of bid
documents. Addenda will be available from the Town of Longmeadow Purchasing Department
and can also be accessed through the Purchasing Department of the Town website
www.longmeadowma.gov select links for ‘Bids & RFPs’, then ‘Bid & RFP Finder’.
2.3 Those that are NOT on the active bid list specific for this bid and will not receive update and
addenda notifications include the following:
Those that are on a Town of Longmeadow general category bid list,
Those that receive a solicitation or email from the Longmeadow Purchasing Department
labeled as a ‘Notification’ of a specific bid opportunity and then do not reply requesting to
be added to a specified active bid list for an active bid.
Those who access bid documents through other sources, such as a bid listing service, etc.
Those that do not register to be added to the active bid list will be responsible for monitoring the
town website bid listing service for updates and addenda. These individuals should check at least
one day prior to the bid deadline. Failure to acknowledge the receipt of addenda may result in a bid
rejection.
2.4 Those that are on the active bid, bid list for this bid solicitation includes only those that notify
the Longmeadow Purchasing Department that they would like to be added to the bid list for this
active bid. The bidder should identify the title name of the active bid list that they would like to be
added to and should also supply their complete contract information. A bidder on an active bid list
will receive confirmation from the Purchasing Department that they have been added to the bid
list.
ARTICLE 3- Questions & Request for Interpretation:
3.1 All questions should be submitted in writing to Chad Thompson, Director of Procurement in the
Purchasing Department by email: cthompson@longmeadowma.gov . All clarification or
responses to questions that result in a change to the specifications will be issued through
written addendum. Verbal interpretations will not be considered as binding.
3.2 All questions, if any must be received by the Director of Procurement no later than 168
hours (7 days) prior to the bid deadline. Questions received after the deadline for questions will
not be answered. Bidders should not contact other Town employees with questions regarding
this bid.
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ARTICLE 4- Submission of Bids:
4.1 Sealed bids should be delivered to the Town of Longmeadow Purchasing Department no
later than the bid deadline date and time identified in the Legal Notice.
4.2 Bids should be delivered in a sealed envelope labeled ‘IFB: GROUNDS AND
HIGHWAY SUPPLY BID’ on the exterior of the envelope along with the complete contact
information of the bidder (Organization name, contact name, complete address, and phone
number).
4.3 Late bids will be rejected. Timely delivery of bids to the Longmeadow Purchasing
Department shall be the responsibility of the Bidder. In the event that the Town of Longmeadow
is closed on the date or at the time that bids are due, the date and time of receipt of bids shall be
extended to the next regular business day that the Purchasing Department of the Town of
Longmeadow is open (Monday through Friday, excluding holidays), with the bid deadline time
being the same time as specified in the legal notice.
4.4 Bids should be submitted utilizing the Bid Submission Forms supplied with the bid document
or revised Bid Submission Forms if they are issued through addenda. The Non-Collusion form
supplied with the Bid Submission Forms must be completed, a Non-Collusion form not completed
as required by law will result in a bid rejection.
4.5 Where indicated or as requested on the Bid Submission Form, the unit price bid pricing should
be supplied in both numbers and written words. Where there is a discrepancy between the numeric
and written words of a bidder, the written words shall be utilized in correcting the unit pricing and
further calculation of totals. Where there is a discrepancy between the unit price and the Total
Price or the Bid Total the Unit Price per Item Number on the Bid Submission Form shall be
utilized in correcting discrepancies and recalculating totals.
4.6 Withdrawal of Bid: Any bid may be withdrawn prior to the time designated for receipt of
bids. Provide written notification to the Longmeadow Purchasing Department. No bid may be
withdrawn within sixty (60) days, Saturdays, Sundays and legal holidays excluded, after the opening
of the bids.
ARTICLE 5- CONTRACT AWARD
5.1 The Town is soliciting pricing for the items set forth in the Bid Submission Forms. This
bid will result in multiple contract awards. Specifically, there will be one contract award for
each ‘Bid Category’ as identified on the Bid Submission Form for each bid Category. Some
Bid Categories have been divided into multiple ‘Sub-Category’ bid categories. When there is
a Sub-Category there will be a single award for identified Sub-Categories. Further the Bid
Submission Form will list the scope of work and specifications of the supply as required by
bid award category and will further clarify additional Rule of Award detail with Minimum
Requirements within each Bid Category.
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The ‘Bid Category’ divisions of award will include one contract award for each of the
following bid categories:
Bid Category A: Asphalt Products, Hot & Cold Patch Products
Bid Category B: Stone, Rock, Grave, Soil & Sand (Picked-Up and Delivered) includes
the following award categories:
-Sub-Category B1 for washed crushed stone, crushed gravel & minus traprock
-Sub-Category B2 for Crushed Gravel, and Sand Fill
-Sub-Category B3 for Top Soil
-Sub-Category C1 for Pine Bark Mulch with Installation
Bidders that participate in the Grounds and Highway Supply Bid are not required to submit bid
pricing for all Bid Category listed in this bid. The Bidder may select the Bid Category(s) of
interest and only submit a bid for the Bid Category(s) for which a bidder is interested in
participating. Bidders should complete general information sections of the Bid Submission
Form that are provided at the beginning and end of the Bid Submission Form.
Minimum Requirement: Bidders should be aware that for a Bid Category(s) for which a
bidder submits a bid, that it is mandatory that a bidder supply Unit Price for all Item Number
products listed within a bid category! Bidders should be aware that if unit pricing is not
supplied for each Item Number within a Bid Category, their bid will be rejected as a non-
responsive bid. Also bids received with conditional pricing will be rejected. Other Minimum
Requirements apply as outlined within the Bid Submission Form.
For each contract award by Bid Category, it will be awarded to the “lowest responsive and
responsible bidder” based on the Bid Total price of each Bid Category. The term “lowest
responsive and responsible bidder” shall mean the Bidder (1) whose bid is the lowest of those
bidders possessing the skill, ability and integrity necessary for the faithful performance/supply
required; (2) who has met all of the Minimum Requirements of the Invitation for Bid; (3) who
shall certify that they are able to furnish labor that can work in harmony with all other
elements of labor employed or to be employed in the work.
5.2 All quantities shown for the estimated quantities on the Bid Submission Forms are
estimates only. The Town will direct the Contractor to provide only those supplies which are
actually required. The Contractor will be compensated only for the supplies accepted.
Whether the supplies are more or less than the estimate,the unit pricing provided on the bid
shall apply.
5.3 A Town sample standard contract is provided on the following page which contains terms and
conditions. Upon contract award the successful contractor will be required to complete the
contract and comply with all of terms and conditions of the contract.
5.4 Subsequent to the award and within five (5) days, Saturday, Sundays and legal holidays
excluded, after the prescribed forms are presented for signature the successful bidder shall execute
and deliver to the Town a completed original contract with original signatures in the form included
in the contract documents. In the event that the Contractor delays the return a completed
contract, the Town will supply the contract with a notification to ret urn the contract within two
days. Then if the Contractor fails to return the completed Contract to the Town, the Town reserves
the right at its own discretion to withdraw the contract award offer and instead
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