Chimney Rock Seepage Blanket

GRAND RIVER DAM AUTHORITY RFQ/RFP# 3671
Solicitation Cover Page
1. Solicitation: 3671
2. Solicitation Issue Date: 04/13/2026
3. Brief Description of Requirement: Earthwork construction activities, in support of GRDA
excavation crew and contractors.
The Grand River Dam Authority is seeking responses for Chimney Rock Seepage Blanket
4. Response Due Date: 04/16/2026 Time: 9:00 AM Central Standard Time
5. Contracting Officer:
Name: Waylon Cook
Phone: 918-849-1154
Email: Waylon.cook@grda.com
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

GRAND RIVER DAM AUTHORITY RFQ/RFP# 3671
Regular RFQ for service
This is a standard bid. Please scan and email your quote to Waylon.Cook@grda.com
The bid opening date for this RFQ is 04/13/2026. Q&A Deadline will be 4/15/2026 at 9:00 AM CST
Bidders shall submit detailed equipment and labor rate sheet, and daily and weekly rates. Rates shall
include all costs necessary to complete the work, including but not limited to labor, equipment, fuel,
maintenance, supervision, and incidental expenses.
A completed non-collusion certificate is required and must be submitted with your bid.
This form must be signed by an authorized representative of your company in the space provided in the
lower right-hand corner of this form.
MINIMUM SAFETY REQUIREMENTS
The Grand River Dam Authority (GRDA) will consider the safety records of potential contractors prior to
awarding bids on contracts. Any bid submitted must include the following documents:
The Bidder shall include the past five (5) years' Occupational Safety and Health Administration (OSHA) 300
and OSHA 300A logs
The Bidder shall include the past five (5) years' National Council on Compensation Insurance (NCCI) worker's
compensation experience rating sheets
GRDA requires that Bidders answer the following questions and submit supporting documentation upon
request:
1. Does the Bidder have a written safety program? Yes No
2. Does the Bidder conduct regular site safety inspections? Yes No
3. Does the Bidder have an active safety training program? Yes No
If any subcontractors are used, Contractor must obtain advanced GRDA approval in writing. Prior to such
approval, all subcontractors may be required to submit the documents defined in the Minimum Safety
Requirements section of this document.
The award to the successful bidder will be based on a best value bid received that meets the specifications
listed below and the requirements herein. Preference may be given to vendors that accept EPay as method
of payment if analysis estimates that such appears to result in a lower cost to GRDA. Additional payment
terms may also be taken into consideration in the analysis process.
GRDA will take into consideration past performance and ability to meet delivery deadlines in the evaluation.
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

GRAND RIVER DAM AUTHORITY RFQ/RFP# 3671
****** Read the General Bidding Instructions attached to this RFQ for further instructions. ******
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

RFQ 3671
RFQ / RFP #
GRAND RIVER DAM AUTHORITY
CERTIFICATE OF NON-COLLUSION AND RELATIONSHIPS
The undersigned, of lawful age, being first sworn upon oath, deposes and states as follows:
A. For purposes of competitive bids, I certify:
1. I am the duly authorized agent of
(Company Name)
the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the facts
pertaining to the existence of collusion among bidders and between bidders and state officials or employees, as well
as facts pertaining to the giving or offering of things of value to government personnel in return for special
consideration in the letting of any contract pursuant to said bid;
2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached
and have been personally and directly involved in the proceedings leading to the submission of such bid; and
3. Neither the bidder nor anyone subject to the bidder's direction or control, has been a party:
a. To any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to
refrain from bidding;
b. To any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or
as to any other terms of such prospective contract; or
c. In any discussions between bidders and any state official concerning exchange of money or other thing of value
for special consideration in connection with the prospective contract;
B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the
contractor's direction or control has paid, given, or donated, or agreed to pay, give, or donate any officer or employee of
the State of Oklahoma any money or thing of value, either directly or indirectly, in procuring the contract to which this bid
and statement relates.
C. I certify that I have disclosed below the names of all persons and the positions they hold within their respective
companies or firms of:
1. Any partnership, joint venture or other business relationships now in effect or which existed within one (1) year
prior to the date of this statement with any architect, engineer, or other party to the project to which this bid relates;
2. Any such business relationship now in effect or which existed within the one (1) year prior to the date of this
statement between any officer or director of the bidder and any officer or director of the architectural or
engineering firm, or other party to the project to which this bid relates; or
3. If none of the above-mentioned business relationships exist, I have provided a statement to that effect.
_________________________________________________________________________________
(Names and titles of business relationships or a statement of non-existence. Use additional sheet if necessary)
D. I further certify that I have disclosed below any known business or familial relationship in effect or which existed within
one (1) year prior to the date of such statement between any officer or director of the bidding company and any employee
of the Grand River Dam Authority in accordance with 74 O.S. 85.22C. If none of the above-mentioned relationships
exist, I have provided a statement to that effect.
__________________________________________________________________________________
(Names and description of relationship or a statement of non-existence. Use additional sheet if necessary)
I hereby swear or affirm, under penalty of perjury, that the forgoing information is true and correct.
________________________________________ ________________________________________
Bidder Signature Bidder Printed Name
________________________________________ ________________________________________
Bidder Printed Title Date

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA payment options are EPay (Preferred Payment Method) or ACH. Only one
form is required to be completed and returned.
GRDA Visa Payment (EPay Program)
Preference may be given to vendors that accept EPay as method of payment if
analysis estimates that such appears to result in a lower cost to GRDA. Additional
payment terms may also be taken into consideration in the analysis process.
NOTE: This is not a credit card payment at time of sale (POS transaction). It is an
electronic VISA payment after an invoice has been submitted and processed for
payment. Payment terms on VISA payments are in accordance with those agreed upon
on the solicitation and the resulting PO/Contract.
When a vendor elects to accept payment by EPay, the vendor will be assigned a 16-digit
ghost account number (no physical plastic) which remains at a zero credit limit until an
invoice is received from the vendor and processed by GRDA Accounts Payable. Once
an invoice from a vendor has been processed for payment the vendor will receive a
secure remittance advice via email providing the invoice information and full card
account information authorizing the vendor to run the card and post the transaction at
which time the account credit limit will return to zero until the next payment.
To learn more about the benefits of the Visa payment program, and to obtain answers to
FAQ, click or copy and paste the following URL into your browser:
www.bankofamerica.com/epayablesvendors.
Will accept payment by Visa: Yes ____ No ____ (check one)
Visa acceptance signature: _________________________
Designated Accounts Receivable Contact for Visa remittance advices:
Name: __________________________
Phone: __________________________
Email: __________________________
If a vendor elects to not accept EPay as the payment method, additional terms which
provide discounts for earlier payment may be evaluated when making an award. Any
such additional terms shall be for discounts for payment to be made no less than ten (10)
days and may increase in five (5) day increments up to thirty (30) days. Discounts offered
must be in half or whole percent increments. The date from which the discount time is
calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent to
the proper recipient, the invoiced goods or services have been received, and the invoice
includes sufficient detail as identified in the solicitation.

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA Request for ACH Transaction and Authorization Form
This form does not need to be filled out if you accept EPay as the form of payment.
If this form has already been provided to GRDA and you are currently being paid
by ACH you do not have to fill the form out again.
This form has previously been provided to GRDA. YES:______
Thank you for providing the following information as GRDA moves toward a more
efficient method of ACH as the payment method to our vendors. Please add the ACH
routing and account number to future invoices if possible.
Vendor Information
Name:_______________________________
Address: _____________________________
City:_______________ State:____________ Zip Code:___________
Email: _______________________________
Phone:_______________________________
Send EFT Email Remittance Advice Yes No
If yes, please include email address: ________________________________________
ACH Delivery:
Bank Routing Number: ___________________________
Account Number:________________________________
Bank Name: ____________________________________
Bank Address: ___________________________________
City:_______________ State:____________ Zip Code:___________
Beneficiary Name: ________________________________
Vendor verification signature: __________________________________
Thank you for your business!
Sincerely,
Accounts Payable Department
Accounts.payable@grda.com

GENERAL TERMS AND CONDITIONS
Any contract or purchase order (PO) issued by the Grand River Dam Authority (GRDA) is expressly conditioned upon Seller's assent to these
terms and conditions. Any order issued or filled by Seller shall be deemed to constitute Seller's assent to these terms and conditions. GRDA
must give its express written consent to all additional terms submitted by Seller and all modified terms proposed by Seller.
1. Email, mail, or deliver all invoices or correspondence pertaining to the payment of this PO/ Contract to: Accounts Payable Department
at accounts.payable@grda.com or Grand River Dam Authority, P.O. Box 669 Chouteau, Oklahoma 74337. Seller shall provide an invoice
which is in accordance with the terms of the appropriate PO/Contract and applicable state or federal statutes, including but not limited
to such documentation as may be required to demonstrate that the task has been achieved. Seller shall submit invoices accompanied
by complete supporting documentation for shipping costs. If shipment is not made by routing instructions as specified on the face
of this PO/Contract, GRDA has the right to deduct any excess transportation charges resulting therefrom. Copy oforiginal freight bill
must be supplied for payment if freight charge is in excess of $500.00. Time, in connection with any discount offered, will be computed
from date of delivery of items or services, or from date the correct invoice is received at GRDA Headquarters in Chouteau, Oklahoma,
whichever period of time is the later date. NoOklahoma State Sales or Use Tax shall be paidby GRDA.
2. GRDA has the right to inspect articles, materials, and supplies before and during manufacture and upon arrival at destination and toreturn
for full credit and/or refund, at Seller's sole risk and expense, including all transportation and storage charges, all itemsfound defective
or furnished contrary to instructions and/or specifications contained herein.
3. In case of default by Seller, GRDA may procure the items or services from other sources. Seller agrees to be responsible for any excess
cost occasioned thereby; provided, that if necessity requires the use of items not conforming to specifications, they may be accepted,
and payment made at a proper reduction in price. Notwithstanding anything herein to the contrary, GRDA reserves the right to terminate
this PO/Contract for its convenience. In the event of such termination, GRDA shall pay and Seller shall accept the reasonable value of
all work performed and items delivered by Seller up through the effective date of such termination.
4. Seller represents and warrants that all items and/or services furnished under this PO/Contract will (a) conform to the specifications,
drawings, samples or other description furnished by GRDA, or any revisions thereof;(b) be merchantable of good material and free
from defect in workmanship, material, and design; (c) be fit and sufficient for the purpose intended; (d) satisfy any performance guarantee
requirements as specified herein by GRDA; (e) be free and clear of all liens, security interests or other encumbrances; (f) not infringe or
misappropriate any third party's patent, copyright, trademark, or intellectual property rights.; (g) Seller shall implement all necessary
physical and cyber security measures to fully insure that GRDA's data is only accessible by Seller's authorized personnel, and that only
Seller's authorized personnel may send invoices and seek payment from GRDA for this purchase; and (h) all invoices arising from or
related to this purchase that are sent from Seller's domain have been authorized by Seller. In the event the items and/or ser vices
purchased hereunderdo not meet the warranty specified herein above, Seller shall promptly repair or replace any defective item at its
expense, or re-perform any necessary services, and shall hold GRDA harmless from all costs and expenses incurred due to said defective
item or performance of services, including the cost for removing any part or product to be repaired or replaced, as well as transportation
and installation charges in connection with the repair, replacement or servicing of any parts or equipment. Seller further representsand
warrants that the manufacturer's warranty and guarantee of theitems purchased hereunder extended to Seller shall extend toGRDA.
These warranties are cumulative and inadditionto all other warranties provided by law.
5. Seller shall indemnify, defend, and hold harmless GRDA and its officers, directors, employees, and agents, from and against all
liabilities, judgments, damages, claims, suits, injuries, losses, and expenses, including attorney fees, arising out of or resulting in any
way from: (a) any act or omission of Seller or Seller's officers, directors, employees, subcontractors, and agents; (b) all liens or
claims in any way related to the items or services furnished by Seller; (c) all patent, trademark or copyright infringement or alleged
infringement, except where strict compliance with the specifications prescribed by GRDA is the sole basis of the infringementor alleged
infringement; (d) defects intheitems or services furnished by Seller; (e) any unauthorized access to Seller's electronic system(s) by
either third parties or unauthorized Seller personnel; or (f) Seller's failure to comply with any of these General Terms and Conditions.
This indemnity obligation shall be in addition tothe warranty obligations of Seller
6. When doing work or providing services on GRDA property seller shall, before any items are shipped and/or any services are commenced,
provide GRDA with certificates evidencing that the following minimum insurance will remain in force until Seller's obligations are
completed: (a) Workers' Compensation Insurance, including Employer's Liability Insurance, in accordance with the laws of the state in
which Seller may be required to pay compensation; (b) Commercial General Liability Insurance with limits no less than $1,000, 000 for
each h occurrence and $2,000,000 inthe aggregate, unless otherwise specified withinthe solicitation documents; and (c)if Seller will use
or provideforthe use of motor vehicles in furnishing items and/or services under thisPO/Contract, automobile insurance covering all liabilities
for personalinjury and property damage arising fromthe use of such vehicles, with a limit of no less than $1,000,000.
7. Seller shall not assign or subcontract any of its rights or obligations under this PO/Contract without GRDA's prior written consent. No
assignment shall relieve Seller of its obligations hereunder.
8. Service Contracts: By submitting a bid for services, the Bidder certifies that it, and any proposed Subcontractors, are in compliance with
25O.S. 1313 and participate in the Status Verification System. The Supplier/Contractor/Consultant/Construction Manager/et c. certifies
that it and all proposed Subcontractors, whether known or unknown at the time a contract is executed or awarded, are in compliance
with 25 O.S. 1313 and participate in the Status Verification System. The Status Verification System is defined in 25 O.S.
1312 and includes, but is not limited to, the free Employment Verification Program (E-Verify) available at www.dhs.gov/E-Verify. This
shall remain in effect through the entire term, including all renewal periods, of the Contract. The State may request verification of
compliance for any Seller or Subcontractor. Should the State suspect or find the Seller or any of its Subcontractors are not in compliance,
the State may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract
for default, and suspension or debarment of the Seller. All costs necessary to verify compliance are the responsibility of t he Seller.
9. All Items shipped pursuant to this PO/Contract will conform to all municipal, state and federal laws, ordinances and regulations, and
Seller will defend and save harmless GRDAfrom loss, costs or damage by reason of any actual or alleged violation thereof.
GRDA Finance Form 001 (Revised 4-18-22)

(cid:20)(cid:19)(cid:17) GRDA hereby notifies Seller that Seller must comply, and by acceptance of this PO/Contract, Seller represents that it hascomplied with,
andwillcontinuetocomplywith,all applicable federal, stateand local laws,regulations or orders.
(cid:20)(cid:20)(cid:17) ThisPO/Contractshall be interpreted and construed inaccordancewiththelawsoftheStateof Oklahoma. The state district courts in Tulsa
County,Oklahoma,willhave exclusive jurisdiction and venue to resolveany dispute arising from or related to this PO/Contract.
(cid:20)(cid:21)(cid:17) AUDIT RIGHTS. Seller/Contractor will, at all times during the term of this PO/Contract and for a period of five (5) years after the
completion of thisPO/Contract, maintain and make available for inspectionandauditby GRDA and/ortheOklahoma State Auditor, all
books, supporting documents, accounting procedures, practices, and all other items relevant tothePO/Contract.
(cid:20)(cid:22)(cid:17) By submitting abid,biddercertifiesthatitisnot currently engaged in a boycott ofgoods or services from Israelthatconstitutesan
integralpartofbusinessconducted or soughttobe conducted with the state.
(cid:20)(cid:23)(cid:17) By submitting abid,theparties to this Agreement certifythatnopersonwho has been involved inany manner inthe development ofthis
Agreement while employed by the State of Oklahoma will be employed to fulfill any of the services provided for under this
Agreement.
(cid:20)(cid:24)(cid:17) For any services performed pursuant tothe PO/Contract, in addition to complying with the other provisionsoftheseGeneralTermsand
Conditions,Sellermust:(i)supplyand remove all necessarytooling,equipment,andmaterials;(ii)removeand lawfully dispose ofall
debris, and provide evidence to GRDA of such lawful disposition upon GRDA's request; (iii) comply with all appliable codes,
standards, laws, and standards of care applicable to the services provided; (iv) take all necessary precautions, at all times, for the
health and safety of Seller personnel (including employees, contractors, andagents) at the site, and be exclusively responsible for any
health or safetyviolations by Seller's employees, contractors, or agents; (v) maintain,atall times, titleto and control ofany hazardous
materials that requirespecial handling ordisposal,and take whatever stepsand precautions are necessary to safely eliminate any
hazardous condition in accordance with applicable law;(vi)obtain,at Seller's sole expense, anynecessary intellectual property rights
necessary for Seller to complete the services; and (vii) strictly comply with each provision of the Supplemental Terms of Service
attached hereto as Attachment A, if the provision below indicatingthatAttachmentAisincluded in these terms has been selected by
GRDA.
(cid:20)(cid:25)(cid:17) Paragraphs 3, 4, 5, 9,10,11,12,15,and 17 will survivetermination or cancellationofthecontract.
(cid:20)(cid:26)(cid:17) SupplementalTerms. If any of the followingboxesare checked, theassociatedterms and conditionsareincorporated by reference
intotheseGeneralTermsand Conditions:
(cid:133) Supplemental Terms of Service(ExhibitGTC-1)
(cid:133) (cid:54)(cid:70)(cid:75)(cid:72)(cid:71)(cid:88)(cid:79)(cid:72)(cid:3)(cid:21)(cid:3)(cid:16)(cid:3)(cid:42)(cid:53)(cid:39)(cid:36)(cid:3)(cid:54)(cid:88)(cid:83)(cid:83)(cid:79)(cid:92)(cid:3)(cid:38)(cid:75)(cid:68)(cid:76)(cid:81)(cid:3)(cid:38)(cid:92)(cid:69)(cid:72)(cid:85)(cid:3)(cid:54)(cid:72)(cid:70)(cid:88)(cid:85)(cid:76)(cid:87)(cid:92)(cid:3)(Exhibit GTC-2)
We agree to GRDA Terms and Conditions:
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 * Phone: 918-256-5545
GRDA Finance Form 001 (Revised 4-18-22)

Chimney Rock Dam
South Abutment Seepage Blanket Construction
Location of work: 36.253925, -95.105301
Scope of Work
The Work consists of earthwork construction activities, in support of Grand River Dam
Authority (GRDA) excavation crew and contractors, to be performed at or near the south
abutment of Chimney Rock Dam. The Contractor shall furnish all labor, equipment,
materials, and direct operational supervision necessary to complete the work, in
accordance with project specifications, perform excavation tasks requested by GRDA staff.
The Contractor shall, as directed by GRDA, perform directed work tasks to supplement
GRDA personnel in construction of this project. The specific work tasks directly requested
by GRDA shall be performed in accordance with the attached plans and earthwork
specifications being used to construct this project. The work required of the Contractor
will include earthwork only and will not include the toe trench work which will be solely
completed by GRDA personnel.
The work generally includes, but is not limited to, excavation, processing, handling,
hauling, placement, and compaction of earth materials. Activities required under this
Scope of Work include the following:
1. Placement and Compaction of Controlled Fill
Placement and compaction of controlled fill materials in accordance with specified
lift thickness, moisture content, and density requirements. Controlled fill materials
may include natural soils, rock, crushed aggregate, or sand.
2. Material Processing and Blending
Mixing and blending of on-site or imported materials as necessary to meet specified
gradation and engineering requirements.
3. Material Handling and Hauling
Loading, transporting, unloading, and stockpiling of soil, rock, and aggregate
materials within the project limits or to designated locations.
4. Excavation Operations
Excavation of borrow materials and on-site earth materials, including stripping,
cutting, and removal as required to support construction activities.
The Contractor shall perform all work in a safe and efficient manner and in compliance with
all applicable project specifications, regulatory requirements, and industry standards.
Estimated Timeframe of Work
Work is anticipated to commence upon contract award and is expected to continue
through approximately June 30, 2026. The schedule may be adjusted based on site
conditions, weather, and project needs.
Bid Submission Requirements