2026-2027 Annual Portable Fire Extinguisher and Kitchen Hood Service and Inspection

Location:	Washington
Posted:	Jan 29, 2026
Due:	Feb 12, 2026
Agency:	City of Sedro Woolley
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID

The City of Sedro-Woolley is soliciting unit priced bids under the city’s Small Works Roster utilizing MRSC Rosters for the

annual service of our portable fire extinguishers and kitchen fire suppression systems located within city limits. This

contract will be for the years 2026-2027. Services will be provided on an annual basis. See Attachment B attached

hereto for a list of the equipment to be serviced under this contract.

Instructions to Bidders: The successful bidder will enter into an annual agreement with the city for the 2026-2027

calendar years which includes a one-time annual service of the equipment listed in Attachment B. All bidders must be

qualified to perform services on portable fire extinguishers and kitchen fire suppression systems and must have

demonstrated a past history of responsiveness, technical expertise, and professionalism.

Bids shall include total costs, including mobilization, labor, equipment, materials and obtaining necessary licenses (local

and or state), to safely complete the job. Please find a list of the required tests and services in Attachment A.

Unit priced bids shall include all Tegris Inspection Report Filing.

Inspections and tests will be scheduled at least one (1) week in advance with the Sedro-Woolley contact listed below.

Materials: For materials used during the course of schedule 1 work, the city shall be billed for the actual cost of all

materials, equipment, and supplies purchased for the work, including applicable sales tax, freight, and delivery charges.

A markup of 15% shall be added to the total material cost to cover the Contractor’s overhead (RCW 39.04.235), the

submittal of material invoices will be required to support each invoice.

See the Public Works Agreement for this invitation on the city’s website at: http://www.ci.sedro-

woolley.wa.us/resources/bids_and_awards/index.php under Bids and Awards, 2026-2027 Annual Portable Fire

Extinguisher and Kitchen Hood Service and Inspection for insurance, bonding, prevailing wage provisions (if

applicable) and other provisions relevant to this contract.

RCW 39.04.350 establishes bidder responsibility criteria. Before the City may accept a Contractor’s bid, the contractor

must:

• Be a registered contractor at time of bid submittal (RCW 18.27.020)

• Have a current state Unified Business Identifier (UBI) number

• Have industrial insurance coverage as verified by WA Labor and Industries (RCW Title 51)

• Have an Employment Security Department number (RCW Title 50)

• Have a state Excise Tax Registration number (RCW Title 82)

• Have never been disqualified from bidding under RCW 39.06.010 or 39.12.065(3)

• If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, must

not have been found out of compliance by the WA State apprenticeship and training council under chapter RCW

49.04 for the one-year period immediately preceding the date of the bid solicitation.

• Bidders must have received training on the requirements related to public works and prevailing wage under RCW

chapters 39.04.350 and 39.12.

• Bidders within the three-year period immediately preceding the date of the bid solicitation, may not have been

determined by a final and binding citation and notice of assessment issued by the WA Labor and Industries or

through a civil judgement entered by a court as defined in RCW 49.48.082, any provision of 49.46, 49.48, or

49.52 RCW.

Bidders shall register or maintain registration on MRSC Rosters at http://www.mrscrosters.org prior to bid opening.

Successful bidders must have or shall obtain a Sedro-Woolley business license at https://dor.wa.gov/city-license-

endorsements/sedro-woolley prior to any payment and be current with all applicable licenses, taxes, and fees owed to the

City of Sedro-Woolley.

Interested contractors are to submit, have completed, and registered prior to bid opening:

• Bid Proposal Form utilizing the form provided

• A Statement of Bidder’s Qualifications including references utilizing the form provided

• Certification of Compliance with Wage Payment Statutes utilizing the form provided

• Must have received training related to the public works and prevailing wage requirement or be exempt as verified

by WA Labor and Industries (RCW 39.04.350(1)(f))

• Registered on the City of Sedro-Woolley’s Small Works Roster utilizing MRSC Roster

Proposals are due by 2 pm on Thursday, February 12, 2026. A formal bid opening will not be held. Proposals may be

submitted in person, by U.S. Mail, or email to: City of Sedro-Woolley, Public Works Department, 325 Metcalf Street,

Sedro-Woolley, WA 98284, (360) 855-0771, email jrosario@sedro-woolley.gov Results of the bid will be posted on the

city website after award.

Basis for selection will consist of comparison of proposals for unit price services as per the Bid Proposal Form and a

review of qualifications and references.

The City of Sedro-Woolley reserves the right, without any liability on our part, to accept a proposal of the bidder submitting

the lowest responsible bid, to reject any or all bids, revise or cancel the work to be performed, or do the work otherwise, if

the best interest of the City is served thereby.

EEO Statement: The City of Sedro-Woolley complies with applicable state and federal laws and does not discriminate on

the basis of race, color, national origin, age, disability, creed, gender, gender expression or identity, sexual orientation,

marital status, religion, honorably discharged veteran or military status, or the use of a trained guide dog or service animal

by a person with a disability.

Americans with Disabilities Act (ADA): The City of Sedro-Woolley in accordance with Section 504 of the Rehabilitation Act

(Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all

of its programs and activities. This material can be made available in an alternate format by emailing Serena Mynatt,

ADA@Sedro-Woolley.gov .

Title VI: The City of Sedro-Woolley, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any

contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair

opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color,

or national origin in consideration for an award.

For technical questions relating to the job, or to schedule a site visit to view all listed equipment, contact Nathan Salseina,

Public Works Maintenance & Operations Division Manager at 360-856-5167 between the hours of 7:00 am to 3:30 pm

Monday through Friday. Or by email at nsalseina@sedro-woolley.gov

ADVERTISED: January 29, 2026 - On line at City of Sedro-Woolley Web Site at http://www.ci.sedro-

woolley.wa.us/resources/bids_and_awards/index.php

INVITATION TO BID E-MAILED: January 29, 2026 - MRSC Roster Type: Small Works; Project Type: Facilities;

Category: Fire Life Safety; Sub-Category: General

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ATTACHMENT A – TESTING REQUIREMENTS

The typical annual Portable Fire Extinguisher Inspection and Service shall consist of the following tasks, as

well as, any and all tasks required in order to conform to all applicable NFPA, Federal, State, OSHA and Local

Authority having jurisdiction Standards, Regulations, Codes and Requirements:

Check that unit is properly hung with the proper manufacturer's hanger.

Remove the extinguisher from its hanger.

Check the gauge pressure.

Check the condition of the gauge and its compatibility with the extinguisher.

Check the weight of the extinguisher.

Check that the last hydro-test test date is within code requirements.

Check the last 6-year maintenance inspection for compliance, if applicable.

Check the last 12-year maintenance inspection for compliance, if applicable.

Check the valve and shell for damage or corrosion.

Remove the hose and inspect it for cracks or splits.

Check the hose threads for signs of wear.

Perform conductivity test on hose, per NFPA 10

Check the condition of the discharge horn.

Check for obstructions that interfere with accessibility of the extinguisher.

Break the extinguisher seal and remove the locking pin.

Check the upper and lower handles.

Replace safety disk, if necessary.

Verification of service collar, replace if necessary.

Replace o-ring, if necessary.

Replace the locking pin and reseal the extinguisher.

Check the valve opening for powder or any foreign matter.

Refill extinguishers, if needed.

For dry extinguishers, fluff the powder by turning the unit.

Clean the extinguisher shell with spray cleaner.

Return the hose to its proper position.

Check the condition of the hose/horn retention band at the side of the extinguisher.

Check that the unit's classification is properly identified with the appropriate decal.

Check that the operating instructions are clean and legible.

Tag the extinguisher properly.

Survey the hazard area to verify that the unit classification corresponds with the hazard.

Check that the unit is properly located within the normal path of travel, at a conspicuous height.

Check that the unit is visible and unobstructed.

Insure HMIS label is in place and legible.

Replace the extinguisher on its hanger.

Compile a detailed report of the inspection and provide a legible written copy to the city.

Maintain a record of tests and inspection due dates by equipment location to be made available on request.

File required TEGRIS inspection reports with fire department.

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ATTACHMENT A – TESTING REQUIREMENTS (Continued)

The typical annual Kitchen Hood Suppression System Inspection and Service shall consist of the following

tasks, as well as, any and all tasks required in order to conform to all applicable NFPA, Federal, State, OSHA

and Sedro-Woolley Fire Department, Regulations, Codes and Requirements:

Inspect the system to determine whether it is in service and in satisfactory condition in accordance with NFPA standards.

Identify potentially detrimental site conditions that could compromise the performance of mechanical and/or electronic

components of the system.

Check the last 12-year maintenance inspection for compliance, if applicable.

Test remote pulls for condition and operation.

Perform an automatic trip test of the system.

Test manual release of the system.

Verify mechanical operation of the system.

Verify the gas shutoff function, if applicable.

Verify the electrical shutoff function, if applicable.

Replace fusible links where required.

Refill system, if needed.

Conductivity test of all carbon dioxide hose assemblies.

Check system components for cleanliness.

Restore the system to normal operation.

Reset the system.

Inspect suppression agent cylinder.

Verify the cylinder/cartridge pressure, agent weight and condition.

Check that the last hydro-test test date is within code requirements.

Inspect and verify piping/bracing to manufacturer's specifications.

Inspect all nozzles and verify that they are properly aimed, free of blockage and have proper blow-off caps intact, replace

if necessary.

Verify that the Owner's Manual is available on-site.

Replace nozzle caps.

Inquire about general occupancy relating to the kitchen fire suppression system in accordance with NFPA recommended

procedures.

Inspect for any changes in the hazard area that may affect the performance and reliability of the fire suppression system.

Tag devices as required and perform required record-keeping.

Compile a detailed report of the inspection and provide a legible written copy to the city.

Familiarize the Customer with proper operation of the equipment.

File required TEGRIS inspection reports with fire department.

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ATTACHMENT B - EQUIPMENT LIST

Note: This list represents an estimated quantity and may not be exact. Contract will be awarded based on the

bid proposal form. Equipment list is only intended to give bidders an estimate of the work to be performed.

Solid Waste Division

315 Sterling Street

Quantity

Size

2.5

Type

A,B,C

Halon

B,C

Waste Water Treatment Division

401 Alexander Street

Quantity

Size

Type

2.5

B,C

2.5

A,B,C

2.5

Halon

B,C

A,B,C

2.5

Clean Guard

Nitrogen

Community Center Building

703 Pacific Street

Quantity

Size

Type

A,B,C

5.5

B,C

Kitchen Hood System (2.6 gallon “Kidde”)

Senior Center Building

715 Pacific Street

Quantity

Size

Type

A,B,C

5.5

B,C

Kitchen Hood System (4.0 gallon “Range Guard”)

2026_2027_annual_fire_extinguisher_service_inspection_ifb.doc Page 5 of 6

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

2026-2027 Annual Portable Fire Extinguisher and Kitchen Hood Service and Inspection

Attachment Preview

See also