Child Nutrition: Kitchen and Warehouse Equipment
| Location: | Texas |
|---|---|
| Posted: | Sep 26, 2025 |
| Due: | Dec 2, 2025 |
| Agency: | Frisco Independent School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 862-2025-02-31 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request For Proposal |
| Status | Issued |
| Number | RFP 862-2025-02-31 (Child Nutrition: Kitchen and Warehouse Equipment) |
| Issue Date & Time | 9/26/2025 12:00:46 PM (CT) |
| Close Date & Time | 12/2/2025 12:00:00 PM (CT) |
| Question Cut Off Date | 10/31/2025 12:00:00 PM (CT) |
| Notes |
Frisco Independent School District (Frisco ISD or FISD) is seeking proposals from qualified vendors for the replacement and installation of commercial kitchen and warehouse equipment across multiple campuses. The selected vendors will be responsible for the procurement, installation, and commissioning of new equipment, including any required decommissioning and disposal of existing equipment. This Request for Proposal covers a wide range of equipment needed to support the Child Nutrition Program. The goal is to replace aging commercial equipment with newer, more efficient systems that align with Frisco ISD’s operational needs. The new equipment should improve performance, reduce maintenance costs, and enhance energy efficiency.
Frisco ISD intends to award this solicitation by line item. Vendors are only required to submit pricing for the equipment and/or services they are able to provide, as not all line items will apply to every vendor. Multiple vendors may be awarded, as each line item will be evaluated independently and awarded to the vendor offering the best value to Frisco ISD. Each awarded vendor will be responsible for providing a complete turnkey solution for their awarded line items, including delivery, set-in-place, utility connections, removal and relocation of existing equipment, startup/commissioning, and CN staff training.
Vendors are only required to submit pricing for the equipment and/or services they are able to provide, as not all line items will apply to every vendor. The complete list of equipment and services is available under the Line Items tab of this RFP. All pricing must be entered directly into the Line Items tab. Pricing submitted in any other format (e.g., separate spreadsheets) will not be accepted as official unless specifically requested for alternate product comparisons.
Vendor Walk-Throughs / Site Visits
FISD will host vendor walk-throughs for all campuses. All vendors must sign in upon arrival. Site visits are scheduled for the bid line items requiring installation service so potential proposers can assess dimensions, utility field work, and existing conditions prior to bidding. Attendance is strongly encouraged but not required in order to submit a proposal. Vendors who attend will have the opportunity to ask questions and verify site conditions. Attendance may be considered as part of the evaluation process, in accordance with ARM Section 17, pg. 53. Vendors who do not attend are still responsible for ensuring their proposals accurately reflect site requirements. Child Nutrition staff will provide potential proposers with the opportunity to participate in site visits for bid line items that require installation services. These visits are intended to ensure vendors can accurately adapt proposals to each facility’s conditions. Site visits will be conducted on October 10, 2025, beginning at 8 a.m., according to the schedule provided below. Starting at Borchardt Elementary School at 8 am on October 10, 2025 :
NO BID NOTIFICATION REQUEST
Frisco Independent School District (FISD) values its vendor partnerships and is committed to receiving competitive pricing on all bid opportunities. We appreciate your continued interest in being a supplier for the District. If you choose not to participate in this RFP, we kindly ask that you let us know the reason. Your feedback helps us evaluate and improve our solicitation process for future opportunities. To decline this RFP:
BACKGROUND
Frisco Independent School District (FISD) is located approximately 30 miles north of Dallas, Texas. The district covers an area of 75 square miles across Collin and Denton counties. FISD serves the majority of the City of Frisco and also includes portions of the neighboring cities of Plano, McKinney, and Little Elm. A map of FISD schools and facilities is available on the website.
A map of FISD schools and facilities is available on the website
. FISD operates a total of 77 schools, including:
These schools serve more than 67,000 students. FISD employs over 8,850 staff members dedicated to supporting the District’s mission: "To know every student by name and need."
Students in FISD are served more than 48,000 healthy meals and meal equivalents daily by award-winning Child Nutrition Program employees. Child Nutrition's leadership team have successfully completed state and nationally approved certification classes in nutrition education, culinary education, administration, communication, operations, marketing, training and food safety. Staff work with educators to help students learn about nutrition and exercise as part of a life-long healthy lifestyle. The Department is self-supported by meals and items sold in cafeterias. The Child Nutrition team continue to explore new programs, initiatives, and/or strategies to best support the high-quality services they provide.
SCOPE OF WORK
This Request for Proposal covers a wide range of equipment and services needed to maintain operations for the Child Nutrition Program. Kitchen and Warehouse Equipment - Item 800: Project Scope of Work (Turnkey Installation & Coordination) Vendors are required to provide a complete turnkey installation and integration for all equipment included in their proposal across the designated campuses. Turnkey services must include delivery, set-in-place, connection to utilities, startup, commissioning, and staff training, as specified in this RFP. The Scope of Work includes, but is not limited to:
1.Vendor Responsibilities
Scheduling & Coordination Coordinate project schedule with the Child Nutrition. Provide equipment shipping schedules, including allowances for long-lead items. Notify the Child Nutrition of potential shipping delays and determine impacts to removal and installation schedules. 2. Dishroom Modifications Field modify existing dishtables to accommodate new scrap collectors. Cap or cover existing holes not scheduled for reuse. Grind and polish to match countertop finishes. Modify dishtables to accommodate new dishmachines, booster heaters, vent risers, and water softeners as required. Interconnect vent risers to existing exhaust. Ensure all dishroom equipment is fully operational with necessary fixtures and accessories.
All contractors are required to obtain and provide proof of proper code permits prior to the removal or replacement of any backflow prevention device. Work shall not commence until the appropriate
permits have been issued in accordance with local and state plumbing codes. 3. Refrigeration Systems Provide Heat Craft packaged refrigeration systems meeting FISD standards. Include all accessories, controls, and components required for a fully operational system. Place new systems on existing or new concrete pads (provide pads as required). Replace coil drain lines and heaters as required. Install per manufacturer specifications. Install drain lines, piping, and utilities neatly and per manufacturer requirements. 4. Delivery & Set-In-Place Deliver and position all equipment according to drawings. Verify and coordinate all equipment with existing openings prior to delivery. Coordinate with existing utilities; adjust as needed to match site conditions. Provide cord and plug assemblies as required for holding cabinets. Cap and cover utilities not scheduled for reuse. 5.Electrical & Utilities Provide new utilities as required. Modify or replace breakers and wiring to support dedicated refrigeration rack systems. Route new wiring in conduit above ceilings; exposed conduit must be neat and organized. Cap and cover unused electrical systems. 6. Relocation & Protection of Equipment Relocate existing equipment not scheduled for reuse per Child Nutrition’s direction. Cover and protect existing equipment remaining in place. Replace any equipment damaged during construction at no cost to the District. 7. Final Cleaning & Child Nutrition Readiness Provide thorough final cleaning of the kitchen prior to Child Nutrition move-in. Ensure all spaces are free of construction debris and equipment is ready for use. 8.Testing & Commissioning Perform start-up, adjustment, and regulation of all equipment per manufacturer guidelines. Conduct factory-authorized performance checks for all equipment. Provide written certification of compliance with manufacturer requirements. Warranties to begin on the day of successful performance check. 9.Training & Demonstration Provide operational demonstrations for all new equipment. Furnish instructions for care and maintenance of equipment. Coordinate training schedules with the Child Nutrition at least two weeks in advance. 10. Documentation & Billing All pricing and questions to be submitted directly to Frisco ISD. Billing must follow FISD procurement procedures. Purchase orders will only be issued upon Board approval. Goods/services provided without a purchase order will be at vendor’s risk and not subject to payment. Payment will be issued upon verification of equipment delivery, uncrating, and set-in-place. 11. Compliance & General Requirements Follow all FISD procurement policies, procedures, and RFP terms/conditions. Comply with FISD bidding requirements, including line-item pricing. District reserves the right to award all, none, or portions of equipment. Liquidated damages apply as outlined in FISD General Documents.
Mitigation Plan for On-Time Completion:
Vendors must upload a written plan outlining under the Response Attachments tab on how they will ensure substantial completion by July 12, 2026 and final completion by July 30, 2026. The plan should include: 1. Project schedule with key milestones. 2. Provide the number of calendar days required for completion. 3. Staffing plan (including subcontractors, if applicable). 4. Risk factors (supply chain, labor shortages, site access, etc.). 5. Mitigation strategies to avoid delays. Contingency measures if delays occur. Failure to upload a Mitigation Plan may result in your proposal being deemed non-responsive.
Alternative Products/Services:
Frisco ISD has established District standards and is requesting proposals for equipment that meets or exceeds those standards. Line items are meant to be descriptive, not restrictive, and bids on equivalent brands or products of similar nature and quality will be considered. If offering an alternative product or service that differs from the specifications, vendors must clearly disclose it in their proposal. Failure to disclose alternatives will hold the vendor accountable to the specifications as written. Frisco ISD is the sole authority in determining whether an alternative is acceptable. To support the evaluation of product equivalency, vendors are strongly encouraged to provide a detailed product comparison - such as an Excel spreadsheet - outlining the specifications of the proposed alternative product versus the specified product. This comparison, along with any supporting documents, must be uploaded under the Response Attachments tab before bid submission. Failure to provide a detailed product comparison may result in Frisco ISD deeming the proposed alternative product to be not of equal quality to the specified item. If the bidder fails to identify the manufacturer, brand, model, or equivalent details for any line item, Frisco ISD will assume the vendor is bidding the exact brand and model specified. If awarded, the vendor will be required to furnish that exact product as written, and substitutions after award will not be allowed.
Pricing and Price Adjustments
ALL AWARDED PRICING MUST REMAIN FIRM FOR THE DURATION OF EACH BID YEAR. All requests for price changes thereafter shall be in written form within (90) ninety calendar days advance of RENEWAL, and shall include documents supporting price changes. Supporting documents include, but are not limited to, manufacturer's direct cost, fuel charge rates, railroad commission rates, federal/state minimum wage laws, federal/state unemployment taxes, FICA, etc. Pricing increase must be approved by the FISD Purchasing Department and will go into effect 90 days from the date it is received.
Compliance with State and Federal Procurement Laws
This RFP is a competitive solicitation issued in accordance with TEC 44.031 and the Texas Department of Agriculture's Administrative Reference Manual. The solicitation complies with 2 CFR 200 through 2 CFR 400. All procurement activities are conducted in a manner that provides maximum full and open competition per federal and state laws and local policies and procedures.
Award, Qualification, and Contracting Requirements
An award or qualification from this solicitation is not a contract. Purchases will be made by approved purchase order only. A valid purchase order and the Frisco ISD Standard Attributes, Certifications, and Terms & Conditions constitute the entirety of a vendor's contract with Frisco ISD. The Standard Attributes document is an attachment to this solicitation and must be completed in its entirety. It must be signed and attached to your response in the Response Attachments tab.
**NO PRODUCTS OR SERVICES SHOULD BE PROVIDED BEFORE THE VENDOR RECEIVES A PURCHASE ORDER.**
BUDGET
Frisco ISD's Child Nutrition Department forecasted budget for the fiscal year is: Kitchen Equipment - $357,777.36 Warehouse Equipment - $31,072.56 TERM Once approved by the Frisco ISD Board of Trustees, this award will be in effect for the identified one-year term, with the possibility of four (4), one (1) year renewals. Renewal will be issued providing the vendor and Frisco ISD remain in good standing and agree on any changes in pricing or procedure. The final renewal for ALL vendors qualified under this solicitation, will conclude on 2/9/2031. SPECIFIC EQUIPMENT AND SERVICES REQUESTED IN THIS SOLICITATION
Line item pricing is requested in this RFP. A vendor who proposes to this RFP must supply line item pricing in the format requested in this RFP.
Delivery costs should be considered when proposers develop their line-item pricing. Frisco ISD may structure a bid with several “Pricing Areas” to allow for fair and open competition between large and small companies. Vendor’s must have the ability to reach all Frisco ISD facilities in the Service Area. Awarded Vendor(s) shall deliver the goods or services procured on this contract/agreement to Frisco ISD department issuing a purchase order. If delivery cannot be made within the proper time, the awarded vendor must receive authorization from the issuing department for the delayed delivery. Frisco ISD shall have the right to inspect the goods at delivery before accepting them. If defective, incorrect, or items not meeting specification are delivered, Frisco ISD may make the determination, in its sole discretion, to return the good(s) to the vendor at no cost to Frisco ISD. The vendor shall be responsible for arranging the return of defective or incorrect good(s). The vendor agrees to pay all shipping and handling costs for any such return shipment. If goods are not picked up within one (1) week after notification, the good(s) will become a donation to Frisco ISD. Vendor shall ship/deliver ordered products within seven (7) working days for available goods and within four (4) to six (6) weeks for special-order items after the receipt of the purchase order unless otherwise previously agreed to, in writing, by Frisco ISD. If a product cannot be shipped/delivered within that time frame, Vendor shall notify Frisco ISD of the reasons why the product has not shipped and shall provide an estimated shipping/delivery date, if applicable.
Vendor shall provide timely and accurate technical advice and sales support to the Frisco ISD. Vendors must provide an assigned Sales Rep(s) to the awarded contract and a direct phone number. General “800” numbers will not be accepted. Response time must be within a 24-hour window unless during a holiday closure.
Specifications may be those developed by the Frisco ISD to represent items of regularly manufactured products or services.
a. These specifications have been developed to show minimal standards as to the usage, materials, and contents based on their needs.
b. Manufacturer's specifications, when used by Frisco ISD are to be considered informative to give the bidder information as to the type and kind requested. Proposals on any reputable manufacturers regularly produced product of such items similar and substantially equivalent will be considered. c. If any conflict exists, the written product specification will override any referenced/recommended brand.
Compliance with all specifications and conditions is required. Frisco ISD will create a list of forecasted products and/or services and make an independent cost analysis of the value of goods and/or services in the current market before receiving bids or proposals. After the Frisco ISD receives bids and proposals, but before awarding a contract, the District will also conduct a price or cost comparison to the cost analysis to ensure fair and competitive pricing has been offered.
ESTIMATED QUANTITIES
Frisco ISD does their best to represent accurate quantities, but some items may see higher or lower volume purchasing depending on but not limited to continued Federal Funding to school nutrition programs, manufacturer production issues, external forces such as weather or school closures or other causes that may create a lag or increase in purchasing. The good(s) and/or service(s) to be purchased under an issued purchase order, if any, may be of indefinite delivery and indefinite quantity (IDIQ). Frisco ISD makes no guarantee or commitment of any kind concerning quantities that will be purchased. Frisco ISD makes no guarantee or commitment of any kind regarding contracts resulting from this solicitation. Quantities specified are per unit of measure listed in the proposal solicitation. Estimated quantities of each product and/or service are provided in this solicitation are as accurate as possible based on planned needs. The good(s) and/or service(s) to be purchased are common to foodservice operations.
Submitted pricing and other evaluation criteria will be used to determine the best value for Frisco ISD.
***The District reserves the right to increase the quantities stated in this RFP by up to 10% annually to meet the needs of the District as the number of Frisco ISD students and schools increase.
ALTERNATES
In addition to the products formally listed in the RFP, the District highly encourages vendors to submit alternate products for consideration that may differ slightly from a product listed in the RFP at a firm price for the length of the RFP/Contract term. You may propose an alternate product when submitting your proposal by clicking "add alternate found on each line item on the "Line Items" tab. IF NO MENTION IS MADE BY THE BIDDER OF PROPOSING A SUBSTITUTE OR ALTERNATIVE, FRISCO ISD WILL ASSUME THAT THE ITEM SPECIFIED IS TO BE FURNISHED AND A PURCHASE ORDER WILL BE MADE ACCORDINGLY.
EQUIVALENCY CLAUSE
Per CFR Title 2 Chapter 2, Part 200 Subpart D Competition, procurement transactions must “Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product, or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications should be avoided if possible. When it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a “brand name or equivalent” description may be used to define the performance or other salient requirements of procurement. (CFR 200.319).
EVALUATION PROCEDURE & CRITERIA
**FISD Purchasing Department at its sole discretion is authorized to determine if a vendor is responsive and/or within the scope of this solicitation.
The evaluation of proposals(s) will be conducted by a Committee composed of members from Frisco ISD based on position and expertise. Frisco ISD reserves the right to add, delete or substitute members of the Evaluation Committee as it deems necessary. A minimum of three (3) staff members will review responses and make recommendations to the Frisco ISD Board of Trustees for final approval.
Frisco ISD uses several evaluation methods to determine “best value:” 1.) Analyzes the total/aggregate cost, 2.) Analyzes by line-item totals, or other evaluation methods compliant with TEC 44.031 and the Administrator's Reference Manual.
COMPETITIVE RANGE:
It may be necessary for Frisco ISD to establish a competitive range of acceptable proposals as part of the evaluation process. Proposals not in the competitive range are unacceptable and will not receive further award consideration.
Per U.S. Department of Agriculture and Texas Department of Agriculture mandate cost will be a heavily weighted consideration. TEC 44.031(b) lists evaluation criteria that must be considered. These are stated below.
SCORING AND EVALUATION CRITERIA
Per U.S. Department of Agriculture and Texas Department of Agriculture mandate cost will be a heavily weighted consideration. TEC 44.031(b) lists evaluation criteria that must be considered. These are stated below. Not all criteria listed in TEC 44.031(b) applies to Child Nutrition RFPs. (1) The purchase price; market price, hourly rate, emergency rates; (40 points) (2) The reputation of the vendor and of the vendor’s goods or services; services and references of like sized school district; (15 points) (3) The quality of the vendor’s goods or services; (20 points) (4) The extent to which the goods or services meet the district’s needs; (15 points) (5) The vendors’ past relationship with the district; (0 points) (6) The total long-term cost to the district to acquire the vendor’s goods or services; (10 points) (7) For a contract for goods and services, materials, whether the vendor or the vendor’s ultimate parent company or majority owner; (A) Has its principal place of business in the State of Texas; or (B) Employs at least 500 persons in the State of Texas; (0 points) (8) Any other relevant factor specifically listed in the request for bids or proposals; (0 points) *** TEC 44.031 reads districts should consider how vendor evaluation decisions affect its ability to work with historically underutilized businesses (HUBs). However, as a "unit of local government" or “specialized unit of government, not a "state agency," Frisco ISD has limited HUB-specific requirements. Districts are not directly bound by the detailed HUB program in TGC 2161. However, we must: 1. Ensure the purchasing process is fair to all businesses, including HUBs, 2. Follow any HUB programs the Board of Trustees creates, as applicable; and 3. Follow federal rules about working with minority-owned and women-owned businesses when using federal money. In summary, Frisco ISD upholds fairness, board policies, and applicable federal requirements when working with historically underutilized businesses.
In case of tie proposals, the award will be made in accordance with Local Government Code 271.901 and Government Code 2252.001 - 2252.004. (NON-RESIDENT BIDDERS). Consistent and continued tie bidding could cause rejection of the bids by FISD and/or investigation for antitrust violations.
RESPONSE REQUIREMENTS
A. PRICING - For proposed goods and services, alternates, new products, and optional services, provide pricing information including any additional pricing examples as well as pricing discount schedules needed to provide the District with comprehensive pricing information. For alternates, new products, and optional services provide independent and separate pricing information. Frisco ISD may request that vendor provide discounts or other adjustments on a per-Purchase Order basis. You must comply with the following requirements when submitting any and all pricing information:
Best Price - Proposer should propose his/her lowest and best price (as applicable) on each good and/or service that is subject of this RFP.
Firm Prices - Prices and discount percentages must be firm (fixed). However, if the proposer believes it has a better (more cost effective method) method, Proposer may be considered, but only as an alternate proposal and should be noted as an Exception. In the event Proposer’s price(s) will be adjusted or escalated upon a renewal (if any) of the fixed-price contract awarded pursuant to this RFP, Proposer must indicate such in its proposal. Any adjustment or escalation of the fixed price(s) will be based on the CPI index and may only be made at the time of contract renewal. Two Decimal Points. Due to system constraints, pricing must be to no more than two (2) places past the decimal point. The District reserves the right on any Proposals submitted where pricing is more than two (2) places past the decimal point to round the price down to two (2) places past the decimal point.
During the life of a contract only industry-wide published price changes as reflected in a manufacturer's printed price list, published documentation, or other approved method in a proposal may be submitted to Frisco ISD for price adjustment consideration. Frisco ISD will accept or reject increases after receipt of a properly submitted request from the Vendor, which includes documentation as to the nature of the change substantiated by, but not limited to, the following indexes: Producer Price Index (PPI), Consumer Price Index (CPI) and any other relevant commodity price indexes.
a. Price changes must be measurable and auditable, and supported by a published index, and supporting documentation must be submitted for review. The Producers Price Index and the Consumer Price Index are accurate index for basing product price escalations and de-escalations. Frisco ISD will also consider price increases based on increased prices in raw materials used by vendor to manufacture end products. Evidence of raw materials increases may include a letter from the manufacturer's supplier(s) stating that prices have increased. For resellers, Frisco ISD will review information from manufacturer(s) showing increases of equipment prices have affected the cost of equipment the reseller is providing. Frisco ISD will review other evidenced, as necessary.
b. Frisco ISD will respond to such requests by
1) granting the request
2) reassigning the item(s) to another awarded vendor
3) rebidding the item(s)
4) taking any other action as deemed necessary.
c. If a properly submitted increase is rejected, the vendor may cancel such items from the contract by giving the District written notice. Cancellation will not go into effect for thirty (30) working days after receipt of the written request. Old prices must be honored on orders dated up to the official date of cancellation. Vendors are required to immediately implement any industry wide price decreases that become available. Frisco ISD must be notified in writing of any decrease for file updating purposes.
In the event a price change request is submitted based on Force Majeure:
a. Awarded vendor must immediately notify Frisco ISD of any pricing increases (or decreases) due to forces out of their control.
1) Submit a formal letter on company letterhead that is physically signed stating the reasons for the increase, pricing index referenced, and proposed start date of increased price (no sooner than 2-weeks from time of notice to the Frisco ISD). 2) Supporting documentation must show the percentage of vendor’s cost increase by category if applicable. I.e., fuel costs, material costs, labor costs, etc. d. Upon receipt of the request, Frisco ISD will send a copy of the awarded price list that shows the original bid price along with a new column where the vendor will enter the increased or decreased price for each affected item on bid. e. Frisco ISD will review the request once the completed spreadsheet has been returned. f. Frisco ISD will not approve any increases to original profit margin as submitted in the Vendor’s original bid response. g. Awarded vendor must receive written approval from Frisco ISD before implementing the requested pricing increases. i. Pricing increases implemented without the knowledge of Frisco ISD and proper documentation will not be accepted and a credit back to the District will be required.
If the price includes the cost of any special test equipment fabricated or required by the Vendor for filling this order, such special tooling and/or test equipment and any related items shall become the property of the the District and shall be identified by the Vendor as such.
B. PRODUCT SPECIFICATIONS - Specifications for each product Frisco ISD is requesting are included in this solicitation. These and estimated volume were developed by the Child Nutrition Department based on an analysis of historical procurement data. REFER TO THE EQUIPMENT PRICING SHEET IN THE ATTACHMENTS TAB OF THIS BID FOR PRODUCT SPECIFICATIONS AND ANTICIPATED PURCHASES.
C. REFERENCES -References from at least three customers of similar size and scope of Frisco ISD must be provided (School District preferred).
D. ATTRIBUTES, CERTIFICATIONS, STANDARD TERMS & CONDITIONS -You must review, initial, and sign the Standard Attributes Certifications and Terms & Conditions, located in the attachments tab of this solicitation. The completed document must be uploaded in the response attachments tab of your response. Failure to include the completed, initialed and signed document may disqualify your company from further consideration.
NO EXCEPTIONS.
MATERIAL CHANGE
If a material change occurs to a contract entered between Frisco ISD and Vendor, the contract will not be renewed upon the conclusion of its term. Upon the expiration of the term, Frisco ISD may issue a new RFP for the goods or services procured under the previously existing contract. Material change means a modification that substantially exceeds and/or alters the terms of the original contract between the District and Vendor, and/or the total contract value greater than 10%. The following anticipated and unanticipated changes are to be considered as well do not qualify as a material change: 5% upward or downward trend in student enrollment and/or participation to allow flexibility for program growth or decline or unanticipated program and/or regulation changes.
DEVIATIONS OR EXCEPTIONS
Deviations or exceptions stipulated in a Vendor’s response may result in disqualification. Any language to the effect that the Vendor does not consider this RFP to be part of a contractual obligation may result in a disqualification of the Vendor’s proposal. Vendors must not alter any language in this solicitation.
Proposals shall be deemed responsive if they comply with all material and administrative aspects of this procurement solicitation.
CLARIFICATIONS
Frisco ISD may request clarification from Vendor(s) for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities. Discussion between Frisco ISD and Vendor can also take place after the initial receipt of proposals. Frisco ISD reserves the right to conduct discussions with all, some or none of the Vendors submitting proposals and will not assist the Vendor in the completion, revision, or modification of it. SUBMISSIONS Frisco ISD requests that bidders submit their response electronically. Please contact Stephanie Bradshaw by email at bradshaws@friscoisd.org if you require assistance with the electronic submittal portion of this process. Your cooperation is appreciated. EMAILED AND/OR FAXED SUBMISSIONS WILL NOT BE ACCEPTED. PROPOSER QUESTIONS All questions regarding this open solicitation must be entered into IonWave during the question period. Questions will not be answered via email. Answers will be published to all bidders, all at once through this system on or before 10/31/2025. Phone or email requests for information will not be acknowledged.
ADDENDUM
Any interpretations, corrections, additions, or changes to this RFP will be communicated to proposers by the issuance of an addendum. It is the responsibility of the proposer, prior to submitting the proposal, to determine whether an addendum was issued. Frisco ISD will indicate all Addendums by listing edits/updates/changes as “footnotes” in the solicitation and “versions” noted in the title of the solicitation document. All proposers shall comply with the requirements specified in any addendum issued by Frisco ISD.
LIMITED CONTACT POLICY
Once this RFP is published, Frisco ISD staff and FISD representatives will maintain limited contact with potential Vendors. Limited contact is a prohibition on any communication regarding this RFP or other competitive solicitations between any person who seeks an award under this RFP, including a potential vendor or vendor’s representative; and any Frisco ISD Board member, Superintendent, senior staff member, principal, department head, director, manager, other employee, or consultant who has influence in the evaluation or selection process. Furthermore, campaign contributions, gifts, donations, and any other items of value are prohibited between the parties defined above for any known contract under consideration during the restricted or limited contact period. Limited contact shall not apply to communication with FISD’s Purchasing staff. Such communications shall be limited to the purpose of obtaining clarification or information concerning the RFP. All communication with Purchasing staff must be in writing. The potential vendor or vendor’s representative shall send all written communication directly to the designated procurement staff. The limited contact period shall begin upon the issuance of this RFP, bid, or other competitive solicitation and officially end upon execution of an award by the Board of Trustees and/or the execution of a negotiated contract, whichever represents the final act in the procurement process. Regardless of the above, it is not acceptable for a potential vendor to participate in determining the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects. Nothing contained in this policy shall prohibit any potential vendor or vendor’s representative from making public representations at scheduled pre-bid conferences or scheduled selection and negotiation committee meetings; engaging in contract negotiations during any scheduled meeting; making a public presentation to the Frisco ISD Board during any duly noticed public meeting; or conducting business on contracts previously executed and currently in force.
A Vendor may be disqualified before or after the proposals are opened, upon evidence of collusion with the intent to defraud, or evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage.
Frisco ISD Procurement - Statement of Ethics |
| Name | Stephanie Bradshaw |
| Address |
5515 Ohio Drive
Frisco, TX 75035 USA |
| Phone | |
| Fax | |
| bradshaws@friscoisd.org |
Bid Documents
Bid Attachments
| File Name | Description | File Size | ||
|
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| Vendor Application Packet rev 102024.pdf (please login to view this document) | This document must be completed in its entirety, signed and attached to your submission on the RESPONSE ATTACHMENTS tab. | 3.85 MB | 311380 | 6267563 |
| Standard Attributes, Certifications, and Terms & Conditions rev 03 01 2024.pdf (please login to view this document) | This document must be completed in its entirety, signed and attached to your submission on the RESPONSE ATTACHMENTS tab. | 1.07 MB | 311380 | 6382898 |
| Insurance_Frisco_ISD_Vendor_Insurance_Requirements_w_Categories.pdf (please login to view this document) | Frisco ISD Vendor Insurance Requirements | 244 KB | 311380 | 5413739 |
| 24-25 district-facility-map.pdf (please login to view this document) | District Facility Map | 1.08 MB | 311380 | 6224397 |
| FDP Drawings_25.D003 Frisco ISD Equipment Replacement_R24_AUGUST UPDATES__2025.08.27.pdf (please login to view this document) |
Review of FDP Drawings – Equipment Replacement Project
Vendors are required to review the FDP Drawings (Project No. 25.D003, dated 08/27/2025) prior to submitting a proposal. The drawings include:
Vendor Responsibilities:
|
3.88 MB | 311380 | 6941280 |
| Equipment Replacement SOW - Locations - All Campuses in RFP (6).pdf (please login to view this document) | All FISD locations included in this bid have been listed and provided. Vendors must carefully review the full list of sites prior to submitting a response. | 49 KB | 311380 | 6941608 |
| 25.D003 Frisco ISD Equip Replacement Phase 1 SD Spec Update_8272025.docx (7).pdf (please login to view this document) | FOODSERVICE DESIGN PROFESSIONALS (FDP) - Frisco ISD FOODSERVICE EQUIPMENT Replacement Phase 1 | 1.51 MB | 311380 | 6946812 |
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