Water Works: RFP Testing Agent for Adminstration & Vehicle Maintanance Building Project

MANCHESTER WATER WORKS
281 Lincoln Street
Manchester, NH 03103
(603) 624-6494
REQUEST FOR PROPOSAL FY26-804-66
FOR
TESTING AGENT
FOR
ADMINISTRATION & VEHICLE MAINTANANCE BUILDING PROJECT
Manchester Water Works, acting through its Board of Water Commissioners and in accordance with the
provisions of Manchester NH Code of Ordinances Chapter 39: Procurement Code, inclusive, seeks
proposals from qualified firms to provide Testing Services for our upcoming Administration and Vehicle
Storage Facility Building Project.
Sealed Proposals will be received until 2:00pm prevailing time on Thursday the 9th day of July, 2026. Late
submissions will not be accepted.
Interested companies may obtain copies of the Requests for Proposal (RFP) documents from the city
website: www.manchesternh.gov/Departments/Purchasing/Bid-Opportunites-and-Results. The City of
Manchester, New Hampshire, is an affirmative action equal opportunity employer.
Questions regarding this request should be expressed in writing and directed to Phil Croasdale at
pcroasdale@manchesternh.gov.
The Board of Water Commissioners reserves the right to waive any irregularities, reject any or all proposals,
and to accept the proposal that appears to be in the best interest of Manchester Water Works. Failure to
submit all information called for may be sufficient grounds for disqualification.
Philip W. Croasdale
Director, Manchester Water Works
Manchester Water Works - FY26-804-66 Testing Agent, July 2026 1

Manchester Water Works
Testing Agent
Contents: Page
1. General Information ................................................................. 3
2. Indemnification & Insurance Requirements ....................................... 7
3. Certificate of Non-Collusion ........................................................ 9
4. Labor Harmony and OSHA Training Certification ............................... 10
5. Request for Proposal .................................................................. 11
6. Price Proposal Form ................................................................. 12
Appendix I -
Section 01 45 33 Code Required Special Inspections and Testing pgs. 1-3
Appendix II -
MWW Special Inspections & Testing Project Manual 04-06-26
Manchester Water Works - FY26-804-66 Testing Agent, July 2026 2

REQUEST FOR PROPOSAL
GENERAL INFORMATION:
1. Proposals will be received by the Manchester Water Works at the place and until the time specified
in the Request for Proposal. NO PROPOSAL WILL BE ACCEPTED AFTER TIME AND DATE
SPECIFIED.
2. The following meanings are attached to the defined words when used in this document:
a. The word "Respondent" means the person, firm, or corporation submitting a proposal on these
specifications or any part thereof.
b. The word "Contractor" means the person, firm, or corporation with whom the Contract is being
made by carrying out the provisions of the Sealed Proposal and the Contract.
3. Strict compliance with the requirements of the Request for Proposal, terms and conditions, and the
specifications is necessary. All designations and prices shall be fully and clearly set forth. All blank spaces
must be filled in.
4. Each Proposal must give the full business address of Respondent and be signed by an authorized
signature with their usual signature. Proposals by partnerships must furnish the full names of all partners
and must be signed with the partnership name by one of the members of the partnership or by an authorized
representative, followed by the signature and title of the person signing. Proposals by corporations must be
signed with the legal name of the corporation, followed by the state of incorporation and by the signature
and title of president, secretary, or other person authorized to bind it in the matter. The name of each person
signing shall also be typed or printed below the signature. A Proposal by a person who affixes to their
signature the word "president", "secretary", "agent", or other title without disclosing their principal may be
held to be the proposal of the individual signing. When requested by the Manchester Water Works,
satisfactory evidence of the authority of the officer signing on behalf of the corporation shall be furnished.
5. Sealed Proposals will be received at the Manchester Water Works office, 281 Lincoln Street,
Manchester, New Hampshire, before or at 2 pm prevailing time of the 9th day of July, 2026; no exceptions
will be made, where they will publicly opened and read aloud. Emailed submissions will not be accepted.
All Proposals must be in a sealed package, addressed to Manchester Water Works and clearly marked
"TESTING AGENT"
PLEASE NOTE: MANCHESTER WATER WORKS IS NOT RESPONSIBLE FOR PROPOSALS NOT
PROPERLY MARKED.
Manchester Water Works - FY26-804-66 Testing Agent, July 2026 3

All proposals shall include the following:
A PROPOSAL FOR TESTING AGENT FOR THE ADMINISTRATION AND VEHICLE STORAGE
BUILDING PROJECT.
THREE (3) copies of the sealed Proposal are required.
Manchester Water Works, acting through Board of Water Commissioners, intends to award a contract to a
responsible and responsive contractor, whose Proposal has been deemed to be the most advantageous for
the Water Works Department, taking into consideration price and the evaluation criteria set forth in the
RFP, provided, however, that such Proposal shall be in full compliance with all applicable requirements of
federal, state and local laws, including Manchester NH Code of Ordinances Chapter 39: Procurement Code.
An award of a contract pursuant to this RFP will require a favorable vote of the Manchester Board of Water
Commissioners.
6. No oral interpretations will be made to any Respondent as to the meaning of the specifications or
terms and conditions of this Request for Proposal. Every request for such interpretation or request for a
change in the specifications or terms and conditions shall be made in writing to:
pcroasdale@manchesternh.gov
And shall be done so five (5) or more working days before the response due date. Every interpretation made
to a Respondent will be in the form of an addendum to the Request for Proposal, which, if issued, will be
posted promptly as practicable on the City of Manchester Purchasing website:
http://www.manchesternh.gov/bids
All such addenda shall become a part of the Request for Proposal.
7. Proposals that are incomplete, not properly endorsed or signed, or otherwise contrary to these
instructions may be rejected as informal by the Board of Water Commissioners. The Proposal must be filled
out completely and accurately. Please explain in detail any exceptions or deviations taken on this Request
for Proposal. Separate pages may be used if required.
8. Conditional Proposals will not be accepted. Any exclusions must be in writing to
pcroasdale@manchesternh.gov, shall be done so five (5) or more working days before the response due
date, and require approval.
9. As Manchester Water Works is exempt from the payment of federal excise taxes, all prices quoted
herein are not to include these taxes.
10. All prices and delivery times quoted must be firm, FOB destination, City of Manchester, New
Hampshire, unless otherwise indicated by Manchester Water Works.
11. Proposals should include all charges for mobilization, delivery, packing, crating, containers, etc.
Unless otherwise stated by the Respondent, Proposals will be considered as being based on delivery to the
destination designated, including any and all freight and packing charges.
Manchester Water Works - FY26-804-66 Testing Agent, July 2026 4

12. Unless otherwise stated by the Respondent, the Proposal will be considered as being in strict
accordance with the specifications outlined in this Request for Proposal. References to a particular trade
name, manufacturer's catalogue, or model number, are made for descriptive purposes to guide the
Respondent in interpreting the requirements of Manchester Water Works. They should not be construed as
excluding Proposals on other types of materials, equipment and supplies. However, the Respondent, if
awarded a Contract, will be required to furnish the particular item referred to in the specifications or
descriptions unless a departure or substitution is clearly noted and described in the Proposal.
13. Manchester Water Works reserves the right to postpone the delivery date to allow for any change in
operating conditions or for any other cause not now foreseen. In the event Manchester Water Works elects
to exercise this right, all prices quoted pursuant to this Request for Proposal will remain firm for through
the construction project, and Manchester Water Works shall incur no additional obligation to the Contractor
on account of any delay of delivery date ordered.
14. The Respondent must certify that no official or employee of Manchester Water Works or State of
New Hampshire has a pecuniary interest in the Proposal or in the Contract that the Respondent offers to
execute or in the expected profits to arise there from, and that this Proposal is made in good faith without
fraud or collusion or connection with any other person submitting a Proposal. Respondent must sign the
Non-Collusion form included in this RFP.
15. Proposals may be withdrawn upon written or electronic request received from Respondents prior to
the time affixed for opening. Negligence on the part of the Respondent in preparing the Proposal confers
no right for the withdrawal of the Proposal after it has been opened.
16. The Board of Water Commissioners reserves the right to waive any informality in Proposals, to
reject any and all Proposals wholly or in part, and to make awards in a manner deemed in the best interest
of Manchester Water Works.
17. After the Proposals are evaluated, Manchester Water Works reserves the right to conduct interviews
of short-listed Respondents or to directly select the top ranked firm presenting the most advantageous
offering to Manchester Water Works. In addition, Manchester Water Works reserves the right to written
or verbal negotiations with one or more parties who have submitted Proposals. Such negotiations are
designed to achieve terms and conditions most favorable to Manchester Water Works.
18. The Contract Agreement will be in the form customarily employed by Manchester Water Works
and will incorporate the Request for Proposal with terms & conditions. A copy of the Contract Agreement
is attached hereto.
19. The Respondent, if awarded an order or contract, agrees to protect, defend and hold The City of
Manchester, Manchester Water Works, MWW's officers, director, partners, employees and agents harmless
Manchester Water Works - FY26-804-66 Testing Agent, July 2026 5

against any demand for the use of any patented material, process, article or device that may enter into the
manufacture, construction or form a part of the work covered by either order or contract.
20. The Respondent, if awarded an order or contract, agrees to defend, indemnify, and hold harmless
The City of Manchester, Manchester Water Works, MWW's officers, directors, partners, employees and
agents from all damages to life and property arising out of the performance of this Contract due to the
Respondents negligence, that of his employees, subcontractors, etc., or due to the negligence of Manchester
Water Works, its employees, representatives, agents, etc.
METHOD OF PAYMENT:
21. Payments: Payment shall be made within 45 days of delivery and acceptance of contracted item(s)
or upon receipt of a verified claim for payment, whichever is later. Payment will only be made for work, or
material that has been completed or received. All invoices are to be e-mailed to
waterworksap@manchesternh.gov for timely processing. If discounts are offered for early payment,
payment must be allowed utilizing a City p-card with no additional service charges incurred.
22. The Respondent, if awarded an order or contract, agrees to provide Manchester Water Works proof
of Federal Identification Number (IRS Code Section 6723). Acceptable forms of documentation are; a copy
of a federal tax depository ticket, copy of IRS label showing name and Federal ID Number, IRS letter of
taxpayer Identification Number assigned, other correspondence from the IRS with both individual/business
name and Federal Identification or stationery/bills with Federal ID Number (and firm name and address)
PREPRINTED on it. Any impertinent information may be blackened out before sending to the City. Copies
of tax returns must show taxpayer section and signature.
Manchester Water Works - FY26-804-66 Testing Agent, July 2026 6

INDEMNIFICATION AND INSURANCE REQUIREMENTS:
In consideration of the utilization of Respondent's services by the City of Manchester, Manchester Water
Works (MWW) and other valuable consideration, the receipt of which is hereby acknowledged, Respondent
agrees that all persons furnished by Respondent shall be considered the Respondent's employees or agents
and that Respondent shall be responsible for payment of all unemployment, social security and other payroll
taxes including contributions from them when required by law.
Respondent shall indemnify MWW from Claims caused by Respondent's negligence
To the fullest extent permitted by law, Respondent shall indemnify and hold harmless The City of
Manchester, MWW, MWW's officers, directors, partners, employees and agents from and against any and
all claims, costs, losses and damages (including but not limited to all fees and charges of engineers,
architects, attorneys and other professionals and all court or arbitration or other dispute resolution costs)
caused solely by the negligent acts or omissions of Respondent or Respondent's officers, directors, partners,
employees, agents and Respondent's Consultants in the performance and furnishing of Respondent's
services under this Agreement.
MWW shall indemnify Respondent from Claims caused by MWW's negligence
To the fullest extent permitted by law, MWW shall indemnify and hold harmless Respondent, Respondent's
officers, directors, partners, employees and agents from and against any and all claims, costs, losses and
damages (including but not limited to all fees and charges of engineers, architects, attorneys and other
professionals and all court or arbitration or other dispute resolution costs) caused solely by the negligent
acts or omissions of The City of Manchester, MWW or MWW's officers, directors, partners, employees,
agents and MWW's Consultants with respect to this Agreement or the Project.
Respondent agrees to maintain in full force and effect:
A.Comprehensive General Liability insurance written on occurrence form, including completed operations
coverage, personal injury liability coverage, broad form property damage liability coverage and contractual
liability coverage insuring the agreements contained herein. The minimum limits of liability carried on such
insurance shall be $1,000,000 each occurrence and, where applicable, in the aggregate combined single
limit for bodily injury and property damage liability; $1,000,000 annual aggregate personal injury liability.
B.Automobile liability insurance for owned, non-owned and hired vehicles. The minimum limit of liability
carried on such insurance shall be $1,000,000 each accident, combined single limit for bodily injury and
property damage.
C. Worker's Compensation insurance whether or not required by the New Hampshire Revised Statutes as
amended, with statutory coverage and including employer's liability insurance with limits of liability of at
least $100,000 for each accidental injury and, with respect to bodily injury by disease, $100,000 each
employee and $500,0000 per policy year.
D. Professional Liability insurance covering acts of, errors or omissions committed in connection with or
arising directly or indirectly out of the services being provided to MWW. The minimum limits of liability
carried on such insurance shall be $1,000,000 each claim and $1,000,000 per policy year.
Manchester Water Works - FY26-804-66 Testing Agent, July 2026 7

E. Any and all deductibles on the above described insurance policies shall be assumed by and be for the
account of, and at the sole risk of Respondent.
F.Insurance companies utilized must be admitted to do business in New Hampshire or be on the Insurance
Commissioner's list of approved non-admitted companies and shall have a rating (A) or better in the current
edition of Best's Key Rating Guide.
G. Respondent agrees to furnish certificate(s) of the above mentioned insurance to MWW within fourteen
(14)days from the date of this agreement and, with respect to the renewals of the current insurance policies,
at least thirty (30) days in advance of each renewal date. Such certificates shall, with respect to
comprehensive general liability and auto liability insurance, name the City of Manchester and the
Manchester Water Works as additional insured (except worker's compensation) and, with respect to all
policies shall state that in the event of cancellation or material change, written notice shall be given to
Manchester Water Works, 281 Lincoln Street, Manchester, NH 03103, at least thirty (30) days in advance
of such cancellation or change.
H. The purchase of the insurance required or the furnishing of the aforesaid certificate shall not be a
satisfaction of Respondent's liability hereunder or in any way modify the Respondent's indemnification
responsibilities to the City of Manchester and Manchester Water Works.
Manchester Water Works - FY26-804-66 Testing Agent, July 2026 8

CERTIFICATE OF NON-COLLUSION
The undersigned certifies under penalties of perjury that this Proposal has been made and submitted in good
faith and without collusion or fraud with any other person. As used in this certification, the word "person"
shall mean any natural person, business, partnership, corporation, union, committee, club, or other
organization, entity or group of individuals.
Signature of individual submitting proposal
Print or Type Name and Title of individual submitting proposal
Name of Business
Date
Manchester Water Works - FY26-804-66 Testing Agent, July 2026 9

LABOR HARMONY AND OSHA TRAINING CERTIFICATION
The undersigned certifies under penalties of perjury:
(1) that he can furnish labor that can work in harmony with all other elements of labor employed or to be
employed in the work;
(2) that all employees to be employed at the worksite will have completed a course in construction safety,
and health approved by the United States Occupational Safety and Health Administration that is at least 10
hours in the documentation of successful completion of said course with the first certified payroll report for
each employee; and
(3) that all employees to be employed in work subject to this proposal have completed a course in
construction safety and health approved by the United States Occupational Safety and Health
Administration that is at least 10 hours in duration.
Signature of individual submitting proposal
Print or Type Name and Title of individual submitting proposal
Name of Business
Date
Manchester Water Works - FY26-804-66 Testing Agent, July 2026 10