Water Works: RFP Testing Agent for Adminstration & Vehicle Maintanance Building Project

Location:	New Hampshire
Posted:	Jun 16, 2026
Due:	Jul 9, 2026
Agency:	City of Manchester
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction H - Quality Control, Testing, and Inspection Services Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	FY26-804-66
Publication URL:	To access bid details, please log in.

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MANCHESTER WATER WORKS

281 Lincoln Street

Manchester, NH 03103

(603) 624-6494

REQUEST FOR PROPOSAL FY26-804-66

FOR

TESTING AGENT

FOR

ADMINISTRATION & VEHICLE MAINTANANCE BUILDING PROJECT

Manchester Water Works, acting through its Board of Water Commissioners and in accordance with the

provisions of Manchester NH Code of Ordinances Chapter 39: Procurement Code, inclusive, seeks

proposals from qualified firms to provide Testing Services for our upcoming Administration and Vehicle

Storage Facility Building Project.

Sealed Proposals will be received until 2:00pm prevailing time on Thursday the 9th day of July, 2026. Late

submissions will not be accepted.

Interested companies may obtain copies of the Requests for Proposal (RFP) documents from the city

website: www.manchesternh.gov/Departments/Purchasing/Bid-Opportunites-and-Results. The City of

Manchester, New Hampshire, is an affirmative action equal opportunity employer.

Questions regarding this request should be expressed in writing and directed to Phil Croasdale at

pcroasdale@manchesternh.gov.

The Board of Water Commissioners reserves the right to waive any irregularities, reject any or all proposals,

and to accept the proposal that appears to be in the best interest of Manchester Water Works. Failure to

submit all information called for may be sufficient grounds for disqualification.

Philip W. Croasdale

Director, Manchester Water Works

Manchester Water Works – FY26-804-66 Testing Agent, July 2026

Manchester Water Works

Testing Agent

Contents:

Page

1. General Information …………………………………………….…………. 3

2. Indemnification & Insurance Requirements …………….…..…….….……. 7

3. Certificate of Non-Collusion ………………….…………..………….……. 9

4. Labor Harmony and OSHA Training Certification ..………..……….….…. 10

5. Request for Proposal ………..………………………………..………….…. 11

6. Price Proposal Form ……………………………………………………….. 12

Appendix I –

Section 01 45 33 Code Required Special Inspections and Testing pgs. 1-3

Appendix II –

MWW Special Inspections & Testing Project Manual 04-06-26

Manchester Water Works – FY26-804-66 Testing Agent, July 2026

REQUEST FOR PROPOSAL

GENERAL INFORMATION:

1. Proposals will be received by the Manchester Water Works at the place and until the time specified

in the Request for Proposal. NO PROPOSAL WILL BE ACCEPTED AFTER TIME AND DATE

SPECIFIED.

2. The following meanings are attached to the defined words when used in this document:

a. The word "Respondent" means the person, firm, or corporation submitting a proposal on these

specifications or any part thereof.

b. The word "Contractor" means the person, firm, or corporation with whom the Contract is being

made by carrying out the provisions of the Sealed Proposal and the Contract.

3. Strict compliance with the requirements of the Request for Proposal, terms and conditions, and the

specifications is necessary. All designations and prices shall be fully and clearly set forth. All blank spaces

must be filled in.

4. Each Proposal must give the full business address of Respondent and be signed by an authorized

signature with their usual signature. Proposals by partnerships must furnish the full names of all partners

and must be signed with the partnership name by one of the members of the partnership or by an authorized

representative, followed by the signature and title of the person signing. Proposals by corporations must be

signed with the legal name of the corporation, followed by the state of incorporation and by the signature

and title of president, secretary, or other person authorized to bind it in the matter. The name of each person

signing shall also be typed or printed below the signature. A Proposal by a person who affixes to their

signature the word "president", "secretary", "agent", or other title without disclosing their principal may be

held to be the proposal of the individual signing. When requested by the Manchester Water Works,

satisfactory evidence of the authority of the officer signing on behalf of the corporation shall be furnished.

5. Sealed Proposals will be received at the Manchester Water Works office, 281 Lincoln Street,

Manchester, New Hampshire, before or at 2 pm prevailing time of the 9th day of July, 2026; no exceptions

will be made, where they will publicly opened and read aloud. Emailed submissions will not be accepted.

All Proposals must be in a sealed package, addressed to Manchester Water Works and clearly marked

“TESTING AGENT”

PLEASE NOTE: MANCHESTER WATER WORKS IS NOT RESPONSIBLE FOR PROPOSALS NOT

PROPERLY MARKED.

Manchester Water Works – FY26-804-66 Testing Agent, July 2026

All proposals shall include the following:

A PROPOSAL FOR TESTING AGENT FOR THE ADMINISTRATION AND VEHICLE STORAGE

BUILDING PROJECT.

THREE (3) copies of the sealed Proposal are required.

Manchester Water Works, acting through Board of Water Commissioners, intends to award a contract to a

responsible and responsive contractor, whose Proposal has been deemed to be the most advantageous for

the Water Works Department, taking into consideration price and the evaluation criteria set forth in the

RFP, provided, however, that such Proposal shall be in full compliance with all applicable requirements of

federal, state and local laws, including Manchester NH Code of Ordinances Chapter 39: Procurement Code.

An award of a contract pursuant to this RFP will require a favorable vote of the Manchester Board of Water

Commissioners.

6. No oral interpretations will be made to any Respondent as to the meaning of the specifications or

terms and conditions of this Request for Proposal. Every request for such interpretation or request for a

change in the specifications or terms and conditions shall be made in writing to:

pcroasdale@manchesternh.gov

And shall be done so five (5) or more working days before the response due date. Every interpretation made

to a Respondent will be in the form of an addendum to the Request for Proposal, which, if issued, will be

posted promptly as practicable on the City of Manchester Purchasing website:

http://www.manchesternh.gov/bids

All such addenda shall become a part of the Request for Proposal.

7. Proposals that are incomplete, not properly endorsed or signed, or otherwise contrary to these

instructions may be rejected as informal by the Board of Water Commissioners. The Proposal must be filled

out completely and accurately. Please explain in detail any exceptions or deviations taken on this Request

for Proposal. Separate pages may be used if required.

8. Conditional Proposals will not be accepted. Any exclusions must be in writing to

pcroasdale@manchesternh.gov, shall be done so five (5) or more working days before the response due

date, and require approval.

9. As Manchester Water Works is exempt from the payment of federal excise taxes, all prices quoted

herein are not to include these taxes.

10. All prices and delivery times quoted must be firm, FOB destination, City of Manchester, New

Hampshire, unless otherwise indicated by Manchester Water Works.

11. Proposals should include all charges for mobilization, delivery, packing, crating, containers, etc.

Unless otherwise stated by the Respondent, Proposals will be considered as being based on delivery to the

destination designated, including any and all freight and packing charges.

Manchester Water Works – FY26-804-66 Testing Agent, July 2026

12. Unless otherwise stated by the Respondent, the Proposal will be considered as being in strict

accordance with the specifications outlined in this Request for Proposal. References to a particular trade

name, manufacturer's catalogue, or model number, are made for descriptive purposes to guide the

Respondent in interpreting the requirements of Manchester Water Works. They should not be construed as

excluding Proposals on other types of materials, equipment and supplies. However, the Respondent, if

awarded a Contract, will be required to furnish the particular item referred to in the specifications or

descriptions unless a departure or substitution is clearly noted and described in the Proposal.

13. Manchester Water Works reserves the right to postpone the delivery date to allow for any change in

operating conditions or for any other cause not now foreseen. In the event Manchester Water Works elects

to exercise this right, all prices quoted pursuant to this Request for Proposal will remain firm for through

the construction project, and Manchester Water Works shall incur no additional obligation to the Contractor

on account of any delay of delivery date ordered.

14. The Respondent must certify that no official or employee of Manchester Water Works or State of

New Hampshire has a pecuniary interest in the Proposal or in the Contract that the Respondent offers to

execute or in the expected profits to arise there from, and that this Proposal is made in good faith without

fraud or collusion or connection with any other person submitting a Proposal. Respondent must sign the

Non-Collusion form included in this RFP.

15. Proposals may be withdrawn upon written or electronic request received from Respondents prior to

the time affixed for opening. Negligence on the part of the Respondent in preparing the Proposal confers

no right for the withdrawal of the Proposal after it has been opened.

16. The Board of Water Commissioners reserves the right to waive any informality in Proposals, to

reject any and all Proposals wholly or in part, and to make awards in a manner deemed in the best interest

of Manchester Water Works.

17. After the Proposals are evaluated, Manchester Water Works reserves the right to conduct interviews

of short-listed Respondents or to directly select the top ranked firm presenting the most advantageous

offering to Manchester Water Works. In addition, Manchester Water Works reserves the right to written

or verbal negotiations with one or more parties who have submitted Proposals. Such negotiations are

designed to achieve terms and conditions most favorable to Manchester Water Works.

18. The Contract Agreement will be in the form customarily employed by Manchester Water Works

and will incorporate the Request for Proposal with terms & conditions. A copy of the Contract Agreement

is attached hereto.

19. The Respondent, if awarded an order or contract, agrees to protect, defend and hold The City of

Manchester, Manchester Water Works, MWW’s officers, director, partners, employees and agents harmless

Manchester Water Works – FY26-804-66 Testing Agent, July 2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.