BID NO. 4021: PROFESSIONAL TREE CUTTING SERVICES/TREE SURGERY

Location:	Mississippi
Posted:	Dec 10, 2025
Due:	Jan 9, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Solicitation No:	284-20251210094458 BSLC
Publication URL:	To access bid details, please log in.

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Lauderdale County Board of Supervisors

2600 Courthouse Blvd, 2nd Floor

Meridian, Mississippi 39301

601-482-9746 - Main

601-482-9744 - Fax

BID PACKET

ANNUAL TERM BID FOR PERIOD: FEBRUARY 01, 2026, THROUGH JANUARY 31, 2027

FOR

BID NO. 4021: PROFESSIONAL TREE CUTTING SERVICES/TREE SURGERY

PACKET INCLUDES THE FOLLOWING:

• Purpose & Overview

• Scope of Services

• Vendor Responsibility

• General Conditions

• Signage & Safety Requirements

• Bid Proposal Form

• Bid Information & Agreement

• Qualifications & Additional Information

• Bid Instructions

• Certification

• Vendor Data Form

• Vendor Reference

• Addenda Form

BIDS ARE DUE NOT LATER THAN 1:00 P.M. ON BID OPENING DAY.

NO LATE BIDS WILL BE ACCEPTED.

BID OPENING: Friday, January 09, 2026, at 2:00 P.M.

THIS PACKET MUST BE COMPLETED AND ITS ENTIRE CONTENT RETURNED WITH YOUR BID

______________________________________

Company Name

PURPOSE AND OVERVIEW

BID FILE NO: 4021

The Lauderdale County Board of Supervisors seeks proposals from interested qualified and experienced

businesses to provide tree cutting/surgery services throughout the County on an “as needed” basis that

has been deemed necessary by the Road Department. Qualified businesses must demonstrate

considerable experience directly related to the services to be provided and be licensed.

SCOPE OF SERVICES

The purpose of this BID is to invite prospective vendors to submit a bid to supply professional tree

services to Lauderdale County. The County is seeking to remove and dispose of designated trees, and

possible other services as necessary as determined by the Road Manager.

The Vendor must demonstrate that it is fully capable and qualified to perform the following services as

specified in this BID:

• All work necessary for the removal and disposal of Trees (alive or dead) within the County.

• The work will include providing all necessary traffic control, labor, materials, and equipment

required to complete this task.

• The Vendor will be required to cut down the designated tree(s)/or large branches and prep for

disposal.

• Trees should be cut into 10 foot or less sections and staged for hauling by the Road Department.

• Trees are to be taken down within ten (10) working days of notification.

• No tree(s) is to be cut on private property, unless specifically authorized to do so by the Road

Manager or Assistant Road Manager.

• The vendor may be asked on occasion to grind the stumps. All stumps must be sawn off just above

ground level, unless instructed for them to be to the ground.

• During the term of this Agreement, the County may request Vendor to quote and carry out

additional tree work and/or provide emergency tree services. Emergency services would require

immediate resources.

VENDOR’S RESPONSIBILITY

a) It will be the vendor’s responsibility to have all utilities located prior to beginning

any work and coordinate with utility companies to move them as necessary. The

vendor must take special care during the course of this operation to avoid damage

to the existing roadway surface, sidewalks and curbs. The vendor must avoid

BID FILE NO: 4021

placing heavy equipment on sidewalks and curbs that will cause damage to these

structures. Any damage caused by the vendor’s operation must be repaired at his

expense. The vendor must also take special care to avoid damage to existing

roadway shoulders, side ditches, outfalls, other watercourses and drainage structures.

Any damage caused by the vendor’s operation must be repaired at his expense.

GENERAL CONDITIONS

a) Vendor will remove all debris and trash generated in performing the work under

this contract from each site where work is performed.

b) Following trimming or removal, all streets, driveways, sidewalks and paths must be

swept clean.

c) Existing facilities, including grounds, structures, utilities, park amenities, trees,

landscaping and so forth must be protected by the Vendor. Any damage to existing

facilities must be reported to the County on the day such damage occurs. Vendor

must promptly repair damage with like materials when ordered to do so by the

County at Vendor’s expense. All repairs of damage to existing facilities must be

made to the satisfaction of the County. Failure to repair damage will be just cause

for withholding payment for work, which becomes due.

d) Any damage of public or private property caused by the Vendor's operations must

be resolved with the County and/or private property owner within ten (10) days after

damage occurs to the satisfaction of the County. The Vendor must inform the

County of any damage caused by the Vendor's operation on the day such damage

occurs. Should the damage not be rectified within the time frame agreed upon or to the

satisfaction of the County, the County reserves the right to repair or replace that

which was damaged or assess the Vendor such cost as may be reasonable and

related to damage caused by the vendor.

SIGNAGE/SAFETY REQUIREMENTS

a) The vendor must take all precautions to the ensure safety of all persons and property. Signage

must be posted during work hours to alert users of the project, to include, but not limited to typical

industry signage, cones, caution tape, advance warning measures, etc.

BID FILE NO: 4021

b) The vendor must block off work areas from vehicle and pedestrian traffic while conducting work

and remove temporary signs and barriers as soon as work is completed.

c) Prior to cutting, the vendor must identify all overhead wires and guy wires to avoid

damage to utilities.

d) Under no circumstances may a work area be left in unsafe conditions. Before leaving a

site unattended for any period of time the following must be addressed:

1) The main access road(s) entering and/or exiting a tree removal area must be cleared to

allow for access by emergency vehicles.

2) All hangers, spring poles, and/or leaners, or any other falling hazard, must be

completely felled before the end of each workday.

3) All trees which have been cut, even partial or minor cuts, must be felled.

BID FILE NO: 4021

BID PROPOSAL – PROFESSIONAL TREE CUTTING/SURGERY SERVICES

FROM:

NAME OF PERSON SUBMITTING BID

POSITION/TITLE

ADDRESS

CITY

STATE

ZIP

TELEPHONE NUMBER

EMAIL ADDRESS (if applicable)

NAME OF LOCAL REPRESENTATIVE

IN RESPONSE TO YOUR ADVERTISEMENT FOR BIDS TO FURNISH LAUDERDALE COUNTY WITH THE ABOVE

SUPPLIES FOR THE PERIOD February 01, 2026, thru January 31, 2027, THE UNDERSIGNED SUBMITS A BID AS

FOLLOWS:

The bid prices submitted below should include the cost of any and all materials, equipment, labor,

and other costs associated with performing the required services. You may select how to provide

your cost using either of the pricing structures below. However, for the purpose of this bid, only one

option can be utilized.

PRICING OPTION I – EXPOSURE LEVEL

Use this option if you wish to submit cost of services is based upon the level of exposure risk. It should include all

expenses.

LEVEL - EXPOSURE

LEVEL DESCRIPTION

LEVEL PRICE

1 - Low

Open Area/No Obstacles $

/Instance

2 - Medium

Traffic

/Instance

3 - High

Traffic & Structures

/Instance

4 - Severe

Powerlines & Structures

/Instance

Other (if applicable)

/Instance

PRICING OPTION II – DAILY/HOURLY RATE

Use this option if you wish to submit cost of services based upon an hourly/daily rate. It should include all expenses.

DESCRIPTION

UNIT

UNIT PRICE

Tree Removal: Pine

Flat Rate

/Each

Tree Removal: Hardwood

Flat Rate

/Each

Tree Trimming

Hourly Rate $

/Hour

Tree Trimming w/Crew - Rate per Person

Flat Rate

/Person

Traffic Control: Cones/ Signs / Crew / Etc.

Hourly

/Hour

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	284-20251210094458 BSLC	Advertised Date	12/10/2025 12:00 PM
RFx #	3170034608	Submission Date	01/09/2026 1:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	N/A	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	NOTICE is hereby given that the Board of Supervisors of Lauderdale County, Mississippi, Road Department will receive sealed bids until 1:00 p.m. on Friday, January 09, 2026, for the term period of February 1, 2026, through January 31, 2027, for the follow

PRODUCT CATEGORY	PRODUCT DESCRIPTION
96888	Serv PubWrkTreeRemov

Attachments 2026 Annual Term Bid Advertisment.pdf
Attachments 4021 Bid Packet - Tree Cutting_Surgery Services.pdf