BID NO. 4020: ASPHALT PAVING - ASPHALT LAYDOWN ONLY

Location:	Mississippi
Posted:	Dec 10, 2025
Due:	Jan 9, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	284-20251210094057 BSLC
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	284-20251210094057 BSLC	Advertised Date	12/10/2025 12:00 PM
RFx #	3170034607	Submission Date	01/09/2026 1:00 PM
RFx Status	Open	Major Procurement Category	CONSTRUCTION
RFx Opening Date	N/A	Sub Procurement Category	CONSTRUCTION - SERVICES
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	NOTICE is hereby given that the Board of Supervisors of Lauderdale County, Mississippi, Road Department will receive sealed bids until 1:00 p.m. on Friday, January 09, 2026, for the term period of February 1, 2026, through January 31, 2027, for the follow

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
91395	Serv ConsHeavPavHwy

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments 2026 Annual Term Bid Advertisment.pdf
Attachments 4020 Bid Packet - Asphalt Paving_Asphalt Laydown.pdf

Attachment Preview

Lauderdale County Board of Supervisors

2600 Courthouse Blvd, 2nd Floor

Meridian, Mississippi 39301

601-482-9746 - Main

601-482-9744 - Fax

BID PACKET

ANNUAL TERM BID FOR PERIOD: FEBRUARY 01, 2026, THROUGH JANUARY 31, 2027

FOR

BID NO. 4020: ASPHALT PAVING – ASPHALT LAYDOWN ONLY

PACKET INCLUDES THE FOLLOWING:

• Bid Proposal Form

• Bid Information & Agreement

• Additional Information

• Bid Instructions

• Certification

• Vendor Data Form

• Vendor Reference

• Addenda Form

BIDS ARE DUE NOT LATER THAN 1:00 P.M. ON BID OPENING DAY.

NO LATE BIDS WILL BE ACCEPTED.

BID OPENING: Friday, January 09, 2026, at 2:00 P.M.

THIS PACKET MUST BE COMPLETED AND ITS ENTIRE CONTENT RETURNED WITH YOUR BID

______________________________________

Company Name

BID PROPOSAL - ASPHALT LAYDOWN ONLY

BID FILE NO: 4020

FROM:

NAME OF PERSON SUBMITTING BID

POSITION/TITLE

ADDRESS

CITY

STATE

ZIP

TELEPHONE NUMBER

EMAIL ADDRESS (if applicable)

NAME OF LOCAL REPRESENTATIVE

IN RESPONSE TO YOUR ADVERTISEMENT FOR BIDS TO FURNISH LAUDERDALE COUNTY WITH THE ABOVE

SUPPLIES FOR THE PERIOD February 01, 2026, thru January 31, 2027, THE UNDERSIGNED SUBMITS A BID AS

FOLLOWS:

1. ASPHALT INSTALL FEE: Price per ton does not include asphalt. (Asphalt provided by Owner)

Unit Price shall include the following:

• Mobilization

• Hauling of materials from plant to job site within Lauderdale County

• Traffic Control

• Tack applied per project specifications

• Removal, disposal and cleanup of asphalt debris

• 1,000-ton minimum quantity surface course (9.5 mm)

INSTALL COURSE

Surface Course

PROPOSAL QUANTITY

> 1,000 Tons

UNIT PRICE

/Ton

TOTAL

ALTERNATE ITEM (Used as needed as part of paving process)

2. ASPHALT BASE REPAIR: Excavate, remove and dispose of failed asphalt and subgrade prior to

overlay. Replace base with Base Course Asphalt (ST 19mm) to existing grade and compact as

directed by Engineer. Replace subgrade with crushed limestone size no. 610 to existing grade and

compact to 95% standard proctor per ASTM D698

MATERIAL

Asphalt Base (19 mm)

Crushed Stone Size no. 610

PROPOSAL QUANTITY

1.000 Tons

1,000 Tons

UNIT PRICE

/Ton

SIGNATURE OF AGENT: __________________________________________ DATE: _________________________

LAUDERDALE COUNTY MISSISSIPPI

BID INFORMATION AND AGREEMENT

BID FILE NO: 4020

• All PRICING must be submitted on the prepared BID form. All blank spaces for the prices must be

filled in, in ink or typewritten, and the form must be fully completed and executed when

submitted.

• BIDDERS must satisfy themselves of the WORK required and the estimated quantities in the

Schedule. After PRICING has been submitted, the BIDDER shall not assert that there was a

misunderstanding concerning the nature of the WORK to be done.

• PURHASE ORDER(S) shall be issued by the OWNER for each site in which work is to be

accomplished. Pricing shall remain in effect for the period of twelve (12) months.

• The OWNER may make such investigations as he deems necessary to determine the ability of the

BIDDER to perform the WORK, and the BIDDER shall furnish to the OWNER all such information

and data for this purpose as the OWNER may request. The OWNER reserves the right to reject any

BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the OWNER that

such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete

the WORK contemplated therein.

• A conditional or qualified BID will not be accepted.

• All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction

over construction of the PROJECT shall apply to the contract throughout.

The equipment and methods shall comply with the current applicable sections of the latest edition of the

Mississippi Department of Transportation’s “Standard Specifications for State aid Road and Bridge

Construction.” The contractor shall provide all equipment and labor necessary to perform base repair as

needed and to overlay various county roads. The contractor shall be responsible for the removal,

disposal and cleanup of any excavated material in a timely manner. The proposal quantities noted are

NOT proposed for immediate purchase, but rather to establish a unit price for placement of asphalt

only. Selection is based on total bid price. Bid on each item is required. The minimum quantities

noted will be the minimum amount of work done for a single mobilization, which shall consist of moving

the required personnel and equipment to Lauderdale County. If there is a delay in response to

Lauderdale County’s request to pave, Lauderdale County reserves the right to use the next low

bidder.

BID FILE NO: 4020

That for and in consideration of the payment and agreements hereinafter mentioned:

1. The CONTRACTOR will commence and complete the Overlay of Various County Roads

within Lauderdale County as requested.

2. The CONTRACTOR will furnish all of the material, supplies, tools, equipment, labor and

other services necessary for the construction and completion of the PROJECT.

3. The CONTRACTOR will commence the work required within 10 calendar days after the

issuance of a PURCHASE ORDER.

4. The OWNER will pay to the CONTRACTOR at such times as after the completion of the

Work and at such amounts as installed by the CONTRACTOR.

5. This AGREEMENT shall be binding upon all parties hereto and their respective heirs,

executors, administrators, successors, and assigns for a period of not less than twelve (12)

months from the date of execution.

DATED AND ACCEPTED BY:

SIGNATURE OF BIDDER/AUTHORIZED AGENT

DATE SIGNED

ADDITIONAL INFORMATION

BID FILE NO: 4020

INVOICING AND PAYMENTS:

The awarded Vendor shall invoice Lauderdale County for work completed. All invoices must have a

unique invoice number and include the County Purchase Order Number.

Invoices shall be sent directly to the Lauderdale County Board of Supervisors, Attention: Purchasing,

2600 Courthouse Blvd - 2nd Floor, Meridian, MS 39301, or emailed to purchasing@lauderdalecounty.org.

In accordance with the Prompt Payment Act, it is the intention of Lauderdale County to make payment on

completed orders within twenty (20) days after receipt of invoice or completion of services; whichever is

later, unless unusual circumstances arise. Invoices must be fully documented as to labor, materials,

discounts, and equipment provided and must reference the Lauderdale County Purchase Order Number

to be processed for payment. No payments shall be made on invoices not listing a Purchase Order

Number.

No down or partial down payment will be made. However, split/multiple PO’s may be allowed certain

projects.

INSURANCE – LIABILITY:

The bidder is asked to provide a Certificate of Responsibility with this bid and shall be required to

maintain the insurance minimums set forth below throughout the term of this agreement. If not included

the evidence of such must be presented to the County Purchasing Clerk within five (5) business days of

the Notification of Award:

➢ General Liability insurance coverage in the minimum amount of $750,000

➢ Automobile Liability of at least $500,000 per occurrence

➢ Umbrella Coverage of at least $300,000

Lauderdale County will not be responsible for any damage caused to the personal property of any

individual/or business as a result of the material, equipment, or negligence of the bidder/or anyone in

their employment. It is the responsibility of the bidder to ensure that safety precautions are taken in all

instances to avoid damage/or injuries.

SIGNATURE OF ACKNOWLEDGEMENT: __________________________________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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BID NO. 4020: ASPHALT PAVING - ASPHALT LAYDOWN ONLY

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