Sodium Hydroxide Bulk Chemicals

ADVERTISEMENT FOR BIDS
Sealed proposals will be received in the Office of the Procurement Manager, Greenville
Utilities Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 2:00 pm
(EDT) on June 16, 2026 and immediately thereafter publicly opened and read for the furnishing
of Sodium Hydroxide Bulk Chemicals.
Instructions for submitting bids and complete specifications will be available in the Office
of the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville,
North Carolina during regular office hours, which are 8:30AM - 5:00PM Monday through Friday.
Greenville Utilities Commission reserves the right to reject any or all bids. Late Bids will
not be considered.
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SECTION I
GENERAL INSTRUCTIONS FOR FORMAL BIDS
RELATED TO THE PURCHASE OF APPARATUS, SUPPLIES,
MATERIALS, AND EQUIPMENT
1.0 NOTICE TO BIDDERS
Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the
Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North
Carolina 27834 until 2:00 pm (EDT) on June 16, 2026, the day of opening. Bids submitted in
a fax or e-mail in response to this Invitation for Bids will not be acceptable. Late Bids will
not be considered.
2.0 STANDARD FORMS REQUIRED
Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by
an authorized official of the firm. Return only the attached Proposal Form. Do not return
the Advertisement for Bids, Instructions to Bidders or Specifications.
3.0 PREPARATION OF BID
Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and
the bid opening date and time. Bid shall be addressed to PROCUREMENT MANAGER,
GREENVILLE UTILITIES COMMISSION, P. O. BOX 1847, 401 S. GREENE STREET,
GREENVILLE, NORTH CAROLINA 27835-1847.
4.0 TIME FOR OPENING BIDS
Bids will be opened promptly and read at the hour and on the date set forth in the advertisement
in the Office of the Procurement Manager, Greenville Utilities Main Office, 401 S. Greene Street,
Greenville, North Carolina. Bidders or their authorized agents are invited to be present.
5.0 DEPOSIT
A deposit is NOT required for this bid.
6.0 NC SALES TAX
Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission (GUC)
does pay sales tax. Sales tax should be added to the invoice as a separate item.
7.0 FEDERAL EXCISE TAX
GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon
request to the successful bidder.
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8.0 EXCEPTIONS TO BE CLEARLY STATED
If bid is not in strict accordance with Section II, "Specifications," bidder must list or note all
exceptions on the Request for Proposal Form, otherwise, it is fully understood that the
successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves
the right to accept or reject bids with noted minor deviations from specifications and to
determine the lowest responsible, responsive bid from the standpoint of quality, performance,
and price.
9.0 EVALUATION AND AWARD OF BIDS
GUC reserves the right to reject any and all bids, to waive any and all informalities, and to
disregard all nonconforming or conditional bids or counter proposals. In evaluating bids, GUC
shall consider whether the bids comply with the prescribed requirements, plus all alternates or
options requested. GUC reserves the right to include or exclude any option or alternative in
GUC's opinion is in GUC's best interests. If a bid is to be awarded, it will be awarded to the
lowest responsible, responsive bidder whose evaluation by GUC indicates that the award will be
in GUC's best interests. Only firm prices will be considered for award of this bid.
10.0 PROMPT PAYMENT DISCOUNTS
Bidders are urged to compute all discounts into the price offered. If a prompt payment discount
is offered, it may be considered in the award of the contract.
11.0 NUMERICAL ERRORS
In the case of a discrepancy between a unit price and the extension (the unit price multiplied by
the number of units), the unit price governs. In the case where numerical bids are stated both in
numbers and in words, the words govern.
12.0 BID WITHDRAWAL
A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)
hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify
withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was
submitted in good faith.
13.0 MINORITY BUSINESS PARTICIPATION PROGRAM
GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan
(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken
affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize
M/WBE suppliers of materials and/or labor.
14.0 QUANTITIES
Quantities specified are only estimates of GUC's requirements. GUC reserves the right to
purchase more or less than the stated quantities at prices indicated in the submitted Proposal
Form based on our actual needs.
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15.0 DELIVERY, DELIVERY LOCATION, DELIVERY REQUIREMENTS
Shipments will be made to GUC only upon releases from a purchase order issued by
GUC in accordance with its current needs.
Time is of the essence with respect to all deliveries under this Agreement.
Delivery of all equipment, materials, or supplies shall be made Free on Board (FOB) to
Greenville Utilities Water Treatment Plant-1721 Waterway Road, Greenville, NC 27834.
Liquid chemicals shall be delivered by bulk tanker trucks designed and licensed to transport the
chemical. All tanker trucks used shall comply with all safety regulations specified by the North
Carolina Department of Transportation. The tanker trucks shall be in suitable condition for
hauling the chemical and shall not contain any substances that might affect the usefulness of
the chemical for drinking water treatment. Tanker trucks must be equipped with appropriate
systems to off-load the chemical at each location.
Delivery hours are Monday-Friday 8am-3:30pm except for Holidays, when no deliveries will be
accepted.
The agreed price for such equipment, materials, or supplies shall include all costs of delivery
and ownership, and risks of loss shall not be transferred from Provider to GUC until express
written acceptance of delivery and inspection by GUC. GUC's purchase order number is to
be shown on the packing slip or any related documents. GUC reserves the right to refuse
or return any delivery with no purchase order number or which is damaged. GUC will not be
charged a restocking fee for any delivery which is refused or returned.
.
16.0 DELIVERY TIME
Delivery time is to be stated by the bidder and will be a factor in the evaluation of bids.
17.0 CONTRACT PERIOD
It is the intent of Greenville Utilities Commission (GUC) to enter into a multi-month contract at
the time the contract is awarded by GUC to the successful bidder for a total contract period not
to exceed (24) months. Prices shall remain fixed during the first (6) months with option for 6
month extensions at the same or negotiated unit prices for up to (24) additional months if market
and service conditions so warrant and prove to be in the best interest of GUC.
18.0 MANUFACTURER
Bidder is to specify the manufacturer of items being quoted.
19.0 CONTACT INFORMATION
Questions regarding this bid request should be directed to Cleve Haddock, Lifetime CLGPO,
Procurement Manager at (252) 551-1533, haddocgc@guc.com. All questions regarding this
bid must be received by or before 5:00 pm (EDT) on June 4, 2026.
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20.0 UNIFORM GUIDANCE
Contracts funded with federal grant or loan funds must be procured in a manner that conforms
with all applicable federal laws, policies, and standards, including those under the Uniform
Guidance (2 C.F.R. Part 200).
21.0 TERMS AND CONDITIONS
The attached Terms and Conditions apply to all purchases made by Greenville Utilities
Commission (GUC) and must be considered as part of the bid proposal.
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SECTION II
GREENVILLE UTILITIES COMMISSION
SPECIFICATIONS FOR BULK CHEMICALS
Specific Typical
Chemical Percent % Gravity Delivery
Sodium 45,000 to
50 1.52
Hydroxide 48,000 lbs TL
Unit and extended price must be in same units of estimated purchase volumes (See Proposal
Form)
Delivery Charge Must Be Included in The Unit Price-Greenville Utilities Commission will not
pay a fuel surcharge
Bidder is to provide Safety Data Sheets AND chemical specifications concerning
concentration/purity of the chemicals with bid package.
Include contact phone number for placing orders.
The contract term for chemical products will be for 6 months. This contract term will be from
July 1,2026 through December 31, 2026. It is the intent of Greenville Utilities Commission
(GUC) to enter into a multi-month contract at the time the contract is awarded by GUC to the
successful bidder for a total contract period not to exceed 24 months. Prices shall remain
fixed during the first 6 months with option for 6 month extensions at the same or negotiated
unit prices for up to 24 additional months if market and service conditions so warrant and
prove to be in the best interest of GUC.
Chemical Specification
All item(s) proposed must meet or exceed the requirements for chemicals
intended for use in drinking water treatment as set by the North Carolina Department of
Environment Quality, and of NSF/ANSI Standard 60 and 61 and the recommendation of the
American Water Works Association.
ITEM NO. 1
SODIUM HYDROXIDE WATER TREATMENT
(Caustic Soda)-Bulk
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Sodium Hydroxide - Caustic soda supplies under this name shall conform to all the provisions of
ANSI/NSF 60 and AWWA B501-98. An affidavit of compliance as per section 2 shall be supplied
with the bid. An Affidavit Form has been provided.
1. Scope
This specification pertains to Sodium Hydroxide, liquid, for use in the treatment of municipal water
supplies.
The estimated six-month usage is 330 Dry Tons. Bid Price and Billing price shall be on a dry ton's basis
only.
2. Affidavit of Compliance
The purchaser requires an affidavit with the bid from the manufacturer or supplier that the liquid Sodium
Hydroxide furnished accordingly to these specifications, complies with all the requirements of ANSI/NSF
60 and AWWA B501-98 standard and product specification. The purchaser requires that the supplier
provide a certified analysis of the liquid Sodium Hydroxide with each shipment. The purchaser receives
the right to use in-house analytical equipment or a laboratory of the purchaser's choice to analyze the
product to ensure compliance with the ANSI/AWWA B501-98 Standard. The purchaser reserves the right
to test the product if contaminant levels increase in drinking water based on historical records.
3. Rejection
Notice of nonconformance. If the liquid Sodium Hydroxide delivered does not meet the requirements of
ANSI/AWWA B501-98 standard, a notice of nonconformance must be provided to the supplier within 10
working days after receipt of the shipment at the point of destination. The results of the purchaser's tests
shall prevail unless the supplier notifies the purchaser within five working days after receipt of the notice
of complaint that a retest is desired. On receipt of the request for a retest, the purchaser shall forward the
supplier one sample. If the results obtained by the supplier on retesting do not agree with the results
obtained by the purchaser, a sample shall be forwarded, unopened, for analysis to a third-party laboratory
agreed upon by both parties. The result of the third-party analysis shall be accepted as final. The supplier
shall pay the cost of the third-party analysis.
Greenville Utilities reserves the right to terminate contract due to nonconformance.
4. Description of Sodium Hydroxide
Sodium Hydroxide is a compound commonly produced in the electrolytic manufacture of chlorine. Liquid
Sodium Hydroxide is a solution of anhydrous Sodium Hydroxide and water.
5. Chemical Requirements
Liquid Sodium Hydroxide supplied under provisions of this specification shall contain approximately 50
percent hydroxide (NaOH).
6. Impurities
General Impurities. The Sodium Hydroxide supplied according to this specification shall contain no
soluble material or organic substances in quantities capable of producing deleterious or injurious effects
on the health of those consuming water that has been treated properly with the Sodium Hydroxide.
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7. Product Certifications
Sodium Hydroxide is a direct additive used in the treatment of potable water. This material should be
certified as suitable for contact with or treatment of drinking water by an accredited certification
organization in accordance with ANSI/NSF Standard 60, Drinking Water Treatment Chemicals- Health
Effects. Evaluation shall be accomplished in accordance with requirements that are no less restrictive than
those listed in ANSI/NSF Standard 60. Certification shall be accomplished by a certification organization
accredited by the American National Standards Institute.
8. Product Specifications
If Chemicals received do not meet the below specs it is up to the discretion of the buyer to refuse the
shipment.
Element Range
Total alkalinity as Na OH 38.00 - 39.60 %wt
2
Hydroxide alkalinity as NaOH 49.00 - 51.00 %wt
Sodium Chloride as NaCl 1.20 %wt max
Sodium Carbonate as Na CO 0.20 %wt max
2 3
Sodium Chlorate as NaClO 0.30 %wt max
3
Sodium Sulfate as Na SO 0.075 %wt max
2 4
Iron as Fe 9.0 ppm by wt max
Copper as Cu 0.30 ppm by wt max
Nickel as Ni 3.00 ppm by wt max
Specific Gravity 1.52
9. Sampling
9.1 Sampling point
Samples may be taken at the point of destination.
9.2 Samples will be taken by the driver and placed in a container that will be provided by the
Greenville Utilities Commission. The sample will be given to an operator for processing. Additional
samples shall be furnished upon request.
10. Shipping
10.1 Liquid Sodium Hydroxide. Liquid Sodium Hydroxide shall be shipped in properly cleaned,
insulated trucks and shall arrive at the destination in liquid form.
10.2 Tank trucks shall be in suitable condition for hauling liquid Sodium Hydroxide and shall not
contain any substances that might affect the use or usefulness of the liquid Sodium Hydroxide in
treating municipal or industrial water supplies.
PRODUCT DELIVERY
Delivery Location:
Greenville Utilities Water Treatment Plant-1721 Waterway Road, Greenville, NC 27834
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Delivery Requirements
Liquid chemicals shall be delivered by bulk tanker trucks designed and licensed to transport the
chemical. All tanker trucks used shall comply with all safety regulations specified by the North
Carolina Department of Transportation. The tanker trucks shall be in suitable condition for
hauling the chemical and shall not contain any substances that might affect the usefulness of
the chemical for drinking water treatment. Tanker trucks must be equipped with appropriate
systems to off-load the chemical at each location.
Contractor must email and/or fax the name of the delivery driver, the trailer number, and the
seal number on the fill port and discharge line of the trailer. This must be done after the truck
is loaded at the terminal and prior to arriving to Greenville Utilities Commission to prevent any
delays in unloading product. Product will not be offloaded until Owner verifies this information.
Delivery will not be accepted if Owner finds any discrepancies.
Email Ryan Gregory gregorrm@guc.com. Julius Patrick patricje@guc.com and Laura Evans
evanslb@guc.com Brooks Nobles noblesbt@guc.com Will Hardison hardiswj@guc.com
Brian Shannon shannodb@guc.com
Contractor has the option of using Owner air or truck supplied air for offloading chemicals. If two
chemical deliveries arrive at the same time, the second driver may choose to wait to offload with
the facility air, however, Owner will not accept any charges for delays caused by waiting for
facility air.
Delivery hours are Monday-Friday 8am-3:30pm except for Holidays, when no deliveries will be
accepted.
Greenville Utilities Commission reserves the right to refuse all goods and to cancel
all or any part of the contract if contractor fails to meet delivery or performance
dates.
If the vendor is unable to provide the current chemical contract as awarded, then
Greenville Utilities will have the right to void existing contract and negotiate with
another vendor of our choice.
The contractor shall bear the responsibility for safe delivery of the chemical into
the storage tanks.
The contractor shall notify the owner of all spills and the contractor shall also
be responsible for proper cleanup and disposal of any spills and all required
regulatory reporting of such spills.
The contractor is responsible to make sure that tank connection, hose length,
etc. is compatible with the existing storage systems. The Contractor is
responsible to hose down and otherwise clean any spills at no cost to the Owner.
The risk from any cause shall be borne by the Contractor until actual delivery and
acceptance by Owner.
Vendors will need to include relative information concerning concentration/purity
of the chemicals they are providing with the bid. Documents to be included with
delivery include Certificate of Analysis (CoA), Bill of Lading, and appropriate
weight tickets.
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Guaranteed delivery date may be considered in making the award. Any vendor
who submits a bid on these specifications agrees to accept our purchase order
and agrees to guarantee complete deliver for each order within five (5) days of
the order date, or as otherwise specified. If vendor feels he cannot meet requested
delivery/completion date, he shall so state and give revised date with bid proposal.
The Contractor is obligated to supply chemicals, when ordered, as specified
above and in case of emergencies. The packaging and shipping of said product
shall conform to current federal, state, and local regulations.
Chemical Specification
All item(s) proposed must meet or exceed the requirements for chemicals
intended for use in drinking water treatment as set by the North Carolina Department of
Environment Quality, and of NSF/ANSI Standard 60 and 61 and the recommendation of the
American Water Works Association.
PRODUCT DELIVERY
Delivery Location:
Greenville Utilities Water Treatment Plant-1721 Waterway Road, Greenville, NC 27834
Delivery Requirements
Liquid chemicals shall be delivered by bulk tanker trucks designed and licensed to transport the
chemical. All tanker trucks used shall comply with all safety regulations specified by the North
Carolina Department of Transportation. The tanker trucks shall be in suitable condition for
hauling the chemical and shall not contain any substances that might affect the usefulness of
the chemical for drinking water treatment. Tanker trucks must be equipped with appropriate
systems to off-load the chemical at each location.
Contractor must email and/or fax the name of the delivery driver, the trailer number, and the
seal number on the fill port and discharge line of the trailer. This must be done after the truck
is loaded at the terminal and prior to arriving to Greenville Utilities Commission to prevent any
delays in unloading product. Product will not be offloaded until Owner verifies this information.
Delivery will not be accepted if Owner finds any discrepancies.
Email to:
Ryan Gregory gregorrm@guc.com, Julius Patrick patricje@guc.com Laura Evans
evanslb@guc.com Brooks Nobles noblesbt@guc.com Will Hardison hardiswj@guc.com
Brian Shannon shannodb@guc.com
Contractor has the option of using Owner air or truck supplied air for offloading chemicals. If two
chemical deliveries arrive at the same time, the second driver may choose to wait to offload with
the facility air, however, Owner will not accept any charges for delays caused by waiting for
facility air.
Delivery hours are Monday-Friday 8am-3:30pm except for Holidays, when no deliveries will be
accepted.
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