Grounds and Property Maintenance Services

RFP # WRESA-46-2026-2027-02

REQUEST FOR PROPOSALS
FOR
GROUNDS AND PROPERTY MAINTENANCE SERVICES

BID SUMMARY

Commodity/Service Being Requested: Grounds and Property Maintenance Services

Type of Solicitation: Request for Proposals (RFP) – Wayne RESA, in partnership with the CoPro+ cooperative purchasing program managed by the Public Procurement Institute of Michigan (PPIM), a nonprofit organization, is competitively bidding and awarding a Master Agreement to a Contractor or Contractors for Grounds and Property Maintenance Services.

Type of Resulting Contract: Statewide Cooperative Contract – As a result of this RFP, Wayne RESA will work with the CoPro+ cooperative purchasing program to market and extend the resulting Contract to other public municipalities, non-profit organizations and schools statewide in having access to Contract(s) for Grounds and Property Maintenance Services. This Contract will enable public municipalities, non-profit organizations, and schools to “piggyback” and purchase commodity/service on an “as needed” basis from the Proposer(s). Proposers shall list which regions you will service and identify any limitations on commodities and/or services areas within Appendix A – Regional Map, within this RFP.

Resulting Contract Term: Three (3) year with two (2) one-year renewal options. The base term for this Contract is for three (3) years. At the end of the initial term, this Agreement will be evaluated. If the parties agree that it is a mutually beneficial relationship, the Agreement may be extended through a signed Amendment by both parties for up to two (2) additional one (1) year options, which may be exercised individually or together.

RFP TIMETABLE	DATE / TIME
RFP Issue Date	February 20, 2026
Pre-Proposal Meeting**:	March 11, 2026, at 10:00 a.m. Eastern Time
Submission of Question(s) from Proposer Due	March 13, 2026, by 12:00 p.m. Eastern Time
Answers to Proposer Questions Due	March 20, 2026
Proposals Due*	March 27, 2026, by 12:00 p.m. Eastern Time
Contract Start	July 01, 2026

*Responses received later than the specified deadline will be disqualified.

** Pre-Proposal Meeting is mandatory to attend. The Pre-Proposal Meeting will be on-site at the address below. Please have your ID with you when checking in at the front desk and let them know you are there for the Pre-Proposal Meeting. Plan to wear appropriate attire as we will be walking the grounds for site inspection.

Pre-Proposal Meeting:

Wayne RESA Education Center

33500 Van Born Rd.

Wayne, MI 48184

Boyd Aurther’s Auditorium

Day/Time: March 11, 2026, 10:00 a.m. Eastern Time (US and Canada)

Selected Proposers may be required to participate in interviews and/or make oral presentations. Failure of a Proposer to participate on the date scheduled may result in the rejection of the Proposer’s proposal. In addition, Wayne RESA may decide to make site visits to the selected Proposers’ reference sites or other sites provided by the Proposer.

Wayne RESA reserves the right to change this schedule as needed and all information provided by Wayne RESA in this RFP is offered in good faith. Individual items are subject to change at any time. Wayne RESA makes no certification that any item is without error.

The Sole Point of Contact During this Solicitation Process is:

Stacey Shaw

purchasing@resa.net

(989) 307-1307

Contacts with Wayne RESA Personnel: All contact with Wayne RESA regarding this RFP or any matter relating thereto must be sent to the following email: purchasing@resa.net

Electronic forms of all bid documents are available online at: Wayne RESA Bid Documents

If you experience any issues downloading the documents, contact Stacey Shaw at purchasing@resa.net

Award of this proposal is contingent upon the approval of funding from Wayne RESA Board of Education.

Table of Contents

Solicitation Terms and Conditions can be found at https://www.resa.net/administrative-support/purchasing/request-for-proposal as (DOC) CoPro+ Contract Terms and Conditions

SECTION 1.0 – PROPOSER RESPONSES TO SCOPE OF WORK AND PRICING

PROPOSAL RESPONSE GUIDELINES

The following are detailed guidelines for the format and content of your proposal submission. Please review the guidelines below in full prior to beginning your proposal.

Proposal Section I – Executive Summary

This part of the response to the RFP should be limited to a brief narrative highlighting the supplier’s proposal. The summary should contain as little technical jargon as possible and should be oriented toward non-technical personnel. The summary should describe the following:

• Key differentiators in service offerings, account management, and value-added services proposed by your company.

• Your understanding of the scope of requirements and the level to which your proposal has met the requirements.

• High-level project execution plan and timeline for completion, outlining any equipment delays that could impact availability.

• Risk management considerations.

• Value and outcomes delivered to WRESA

Proposal Section II - Scope of Proposed Solution

Provide a description of the overall solution or methodology for Grounds and Property Maintenance Services. Include a high-level description of the steps of how the services will be provided and any associated value-added services/solution that meets the requirements. Confirm that the solution being provided is comprehensive. In addition, describe the methodology for solution delivery. Finally, describe the client relationship management approach (e.g., steering committee, status reporting).

Proposal Section III - Comprehensive List of Assumptions

Rather than have assumptions scattered throughout the proposal, WRESA requires that all assumptions be listed and explained in this section. Please ensure that all assumptions listed reference the appropriate section of the RFP and/or associated services.

1.1 Minimum Mandatory Requirements

All proposals will be reviewed for compliance with the minimum mandatory requirements. Proposals deemed non-responsive will be eliminated from further consideration.

Interested and qualified proposers that can demonstrate their ability to successfully provide the services requested under this RFP are invited to submit proposal(s), provided they meet the following:

1. Must have a minimum of 7 years of experience as a Grounds Operations Business and at least 5 years of experience maintaining approximately 60 acres. Or an equivalent similar to the commodities and/or services being requested in this proposal. Enter in Section 2.2 References.

1.2 Introduction and Background

Wayne RESA, established by the Michigan Legislature in 1960, is the largest of fifty-six (56) such agencies throughout the state. The Wayne RESA board is elected by one vote from each of the thirty-three (33) local Wayne County school district boards. WRESA provides a wide variety of services to thirty-three (33) public school districts and approximately ninety-seven (97) public school academies in Wayne County, Michigan; serving more than 260,000 students. WRESA, through various consortium arrangements, provides a variety of services to other educational agencies throughout the state of Michigan.

1.3 Scope of Work

WRESA is requesting proposals for grounds and property maintenance services. Services will be provided at one or all of the following locations:

Location	Address
Wayne RESA Education Center	33500 Van Born Road Wayne, MI 48184
Wayne RESA Burger Baylor School and Early Childhood Center	28865 Carlysle Inkster, MI 48141
Wayne RESA Annex Building and Conference Center	5454 Venoy Wayne, MI 48184

1.3.1 Specifications and Requirements

1. Program Requirements

All prospective Suppliers are required to attend a mandatory pre-proposal meeting. It is the hope that this pre-proposal meeting and site inspection will answer any questions that may arise during the RFP process (however, Suppliers will have an opportunity to submit written questions by 12:00 p.m. (Eastern Time), March 13, 2026). Please read the RFP prior to the pre-proposal meeting and bring all questions at that time.

A tour of all facilities will be conducted as part of the pre-proposal meeting. In addition, all facilities will be available for inspection until the Proposal Deadline. Suppliers are responsible for visiting the properties, reviewing all specifications, and requesting clarifications from WRESA prior to the deadlines stated in the RFP Timetable.

Only the prospective Suppliers present at the pre-proposal meeting will be deemed eligible to submit a proposal on this project. Site visits of all locations will take place following the pre-proposal meeting.

Should it become necessary to clarify or revise any part of the RFP, the revision will be posted as an addendum to Wayne RESA’s Purchasing website and Bidnet.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

2. Staffing and Subcontracting

Supplier shall provide the prospective account manager (who will be responsible for communication, onsite inspections, onsite supervision, and invoicing questions) with their proposal. The prospective account manager must be present on-site for all activities at all times. In the event of account manager changes, the awarded Supplier will arrange a meeting with the WRESA Senior Executive Director of IT and Operations or designee to ensure the incoming account manager has a full understanding of the RFP requirements and the expectations of WRESA.

The account manager must have strong communication skills and the ability to be contacted via cell phone as needed to address any issues that may arise. The account manager can expect to be contacted by multiple WRESA Building Services Team Members and should go into this agreement with the understanding that the WRESA Education Center Property is a high-maintenance endeavor and should expect frequent communications for any landscaping issues that arise.

The Supplier shall maintain a well-trained and adequate staff at all times to ensure a high-quality contracted program.

Subcontracting is not authorized for grass cutting, trimming, weed removal, or general property maintenance. Staff members must be direct employees of the Supplier.

Subcontracting will be allowed for tree trimming, tree removal, sprinkler winterization and startup, fertilizing, and pest control. All other subcontracting must be approved by the WRESA Senior Executive Director of IT and Operations, or designee. Subcontractors must be supervised by an employee of the awarded Supplier. The WRESA Senior Executive Director of IT and Operations, or designee, shall be notified when subcontractors are scheduled to be on-site.

No portion of the awarded work will be subcontracted to another firm without the express, written consent of Wayne County RESA.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

Account Manager: Phone Number: Email:

3. Background Checks

WRESA is committed to providing a safe and secure environment for all staff, students, and clients that conduct business or visit any WRESA-operated campus. Prior to any individual servicing WRESA-operated campuses, WRESA reserves the right to conduct a criminal history records check in accordance with state law. Individuals seeking access to WRESA-operated campuses will be held to a similar standard of review as WRESA employees and contractors, including the requirement that any criminal conviction will require the individual to provide requested documentation so that WRESA can conduct a targeted review and individualized assessment.

If conducted, background checks must be fully completed before starting work on any WRESA campus, and only individuals authorized in writing by Wayne RESA, utilizing a DETERMINATION FOR ASSIGNMENT form, will be accepted as qualified for placement.

If conducted, background checks will be processed by WRESA for a fee of seventy-five dollars ($75.00) for each CHRI record initiated by the vendor. The contractor is responsible for all processing costs and fees associated with background checks, including WRESA processing fees. Wayne RESA shall issue an invoice to the vendor detailing the fees owed to Wayne RESA during each month of the Term. The vendor must remit payment within thirty (30) days of receipt of such invoice. Any invoices unpaid after that thirty (30) day period shall be deducted from amounts due from WRESA to the vendor.

All employees of the Supplier assigned to the locations shall be appropriately attired, utilizing personal protection equipment (PPE), and be able to provide proof of Supplier affiliation.

Any employee whose moral conduct, behavior, or appearance is unsatisfactory will be brought to the Supplier’s attention for appropriate action up to and including discharge.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

4. Mowing Frequencies

Weekly, April through November

WRESA’s Education Center will be mowed after 4:30 p.m. EST, or on weekends. Supplier will be given access to all locations for this work. Mowing outside of these times must be approved by WRESA’s Senior Executive Director of IT and Operations, or designee.

All WRESA Campuses are to be mowed and trimmed on a weekly basis to maintain a neat and uniform appearance. This includes grass between sidewalks, curbs, fences, and roadway areas. All flower beds and mulched areas should be weeded regularly. All litter on sites must be removed. Supplier will be expected to pick up litter.

All Wayne RESA properties are to be cleared of leaves, debris, etc., as leaves start to fall. These operations will continue until all leaves are picked up before winter. Leaves must be raked or blown into common areas and then picked up and removed off-site. Supplier will be charged for leaves to be picked up if leaves are mowed over, as this causes damage to the properties.

Mower debris/clippings must be discharged away from the buildings to maintain HVAC fresh air intake vents and/or louvers. This is especially important for the Burger Baylor campus.

Chemicals may be used in flower beds, mulched areas, and in fenced-in areas such as the waste disposal area at WRESA, and the Chiller area(s) at Burger Baylor.

All non-lawn areas, such as sidewalks, patios, playgrounds, entrances, and parking lots, shall be free of clippings and cutting debris via blowers, sweeping, or other means.

The Burger Baylor playground area(s) will be weeded by hand and trimmed weekly to maintain its appearance.

The Burger Baylor retention ponds will be weeded and cleared of leaves and debris weekly. Retention pond vegetation will be kept cut to a height of no more than 6-8 inches.

All areas to be mowed with major mowing equipment will be accomplished in such a manner as not to cause damage to the turf, sprinklers, etc. Damage to equipment or lawn will be repaired by the Supplier or by WRESA at the Supplier’s expense. This includes damage to lighting, HVAC equipment, fencing, or any other damage that occurs due to mowing and/or trimming operations.

Vehicle Damage Responsibility: The Supplier shall be fully responsible for preventing damage to vehicles and other personal property while performing grounds maintenance activities, including but not limited to mowing, trimming, and edging. The Supplier must take all reasonable precautions, such as the use of proper equipment, shields, and work practices, to prevent debris from being projected toward parked or moving vehicles. Any damage to vehicles resulting from the Supplier’s operations shall be promptly reported and repaired or reimbursed by the Supplier at no cost to the owner.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

5. Special Lawn Services

Each Spring: Re-seed by hand or hydro-seed all bare lawn areas with a good grade lawn seed (no Rye seed). The ground is to be properly prepared before seeding and is to be “raked in” or lightly top-dressed with clean topsoil and leveled after seeding. This is especially important in the areas around the buildings, highlighted in orange on Attachment B – WRESA Landscaping Plan.

WRESA recognizes that the abundance of salt used during the winter season causes damage to grass. It is the expectation that the Supplier will take this into consideration when bidding on this contract.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

6. Bed Maintenance

Ornamental trees around the WRESA Campuses shall be trimmed once per year in the spring to keep a neat appearance. See the orange highlights on Attachment B – WRESA Landscaping Plan.

Beds, highlighted in pink, will be weeded during each mowing. This is especially important in the spring, regardless of the weather, visible weeds should be removed weekly in flower/mulch beds.

Trimming of shrubs shall be done in the spring at all buildings. Bed edges are to be trimmed monthly to keep beds defined.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

7. Mulch: Education Center, Burger Baylor, and Annex

Provide cedar mulch once per year, in the spring, at each site. Remove all mulch from prior years as needed to prevent buildup.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

8. Burger Baylor Retention Pond(s) Maintenance

Burger has twenty-six (26) retention ponds (highlighted blue in Attachment B – WRESA Landscaping Plan). These ponds will be string trimmed (weed whacked), cleaned of debris (leaves, litter, etc.), and checked regularly. In addition, the ponds will be checked during each mowing to ensure they are clear of debris. Retention pond vegetation will be kept cut to a height of no more than 6-8 inches.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

9. Tree Trimming Services: WRESA Campuses

A total of 120 hours of tree trimming services per year, as requested by WRESA’s Senior Executive Director of IT and Operations at all locations. This is an additional service and will not be considered part of the yearly trimming of the ornamental tree. Unless otherwise directed, the bulk of this trimming will be conducted after January 1st, due to the number of oak trees on the Education Center property. Trimming services are to be inclusive of removing all debris off-site and trimming trees by means of a lift truck if needed. This trimming will be scheduled with WRESA’s Senior Executive Director of IT and Operations, or their designee. The Supplier will not schedule this trimming until both parties have agreed on the scope of tree trimming each fiscal year.

Emergency Storm Response: The Supplier is expected to have the capability of deploying large scale storm responses in the event of inclement weather events that downs limbs. This response shall include removal of downed trees, stumps, limbs, and debris.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

10. Fence Lines: WRESA Campuses

ALL FENCE LINES AT ALL PROPERTIES MUST BE MAINTAINED. Wayne RESA (Education Center, Burger Baylor School Campus, and Annex locations) has extensive fence line boundaries. These fences are to be cleared of weeds, limbs, and debris biannually. This clearing includes removal of all debris growing through fences from ground level to the sky. Fence lines are outlined in red on Attachment B – WRESA Landscaping Plan.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

11. Fertilization – Pesticides: Education Center, Burger Baylor, and Annex

Supplier shall provide the following fertilizations and pest treatments:

One (1) application of pre-emergent

Two (2) applications of weed & feed

Two (2) applications of grub control

Supplier must be certified for commercial applications. Lawn areas that have been treated must

be posted with proper signage stating the treatment.

Mole Treatment (Tomcat Style Bait) to be included in this contract for WRESA on Attachment B – WRESA Landscaping Plan, highlighted in orange. This is an extensive process and must be done regularly to keep moles in check.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

12. Sprinkler Services: Education Center

It is the expectation that the Supplier will monitor weather conditions and be prepared to conduct the sprinkler services, both start-up and winterization, while keeping WRESA’s Senior Executive Director of IT and Operations informed.

• Provide sprinkler start-up: This work should be done no later than June 1st, and will include checking for line pressurization, leaks, and head adjustment for proper coverage. Set the controller for operations.

• Check system monthly: The Supplier will be responsible for testing the system monthly to ensure all of the sprinkler heads are functioning properly, and that they are irrigating the lawn as designed.

• Winterize system: This work should be done no later than October 15th, and will include clearing out sprinkler lines, heads, and backflow of water. All repairs will be completed prior to winterization. Work is to be guaranteed as to cover any damage due to improper shutdown. The Supplier will be responsible for all sprinkler repairs due to improper winterization procedures. An example would be a burst sprinkler head found during start-up in the spring, or a burst line. This is a direct result of improper shutdown methods, and WRESA will not be charged for these repairs.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

13. Seasonal Property Maintenance

It is the expectation that the Supplier will monitor weather conditions and be prepared to conduct the clean-up services while keeping WRESA’s Senior Executive Director of IT and Operations, or designee, informed.

• Spring Clean-up consists of trimming and pruning of shrubs and trees in all mulch beds, berm, common areas, and parking lot areas. These areas are to be cleaned of debris, including weeds and leaves.

• Fall Clean-up consists of the removal of fallen leaves, branches, and all other debris. This must be done in phases to ensure leaves are removed prior to freezing conditions.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

14. Equipment and Safety

The Supplier shall be responsible for providing and for placing signage, barricades, tarps, plastic, flag tape, and other safety/traffic control equipment required to protect its employees, the public, surrounding areas, equipment, and vehicles. The flow of traffic shall not be impeded at any time during this contract. The safety of the Supplier’s employees and the public is of prime concern to WRESA, and the Supplier must take all necessary steps to ensure proper safety during the performance of the contract. Any bidder that has a history of safety problems or a high incidence of accidents will not be considered for this contract.

Trained and qualified persons will operate all equipment utilizing required personal protection equipment.

Workers are not permitted on WRESA properties during work hours unless they are properly attired in shirts and long pants. No shorts, bare chest, or bare back will be permitted.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

15. Billing and Payments

Supplier is to submit billing monthly to WRESA’s Senior Executive Director of IT and Operations for the previous month’s services. The Supplier should invoice for each campus separately, twelve (12) payments in total, dispersed throughout WRESA’s fiscal year: July 1st – June 30th.

Supplier is required to notify WRESA’s Senior Executive Director of IT and Operations of services such as pest control, tree trimming, fertilizing, sprinkler activation and winterization, and other services in order for invoices to be processed.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If no, please explain:

1.4 Statewide Cooperative Contract

Wayne RESA is working with the CoPro+ cooperative purchasing program on this bid solicitation.  If your bid meets the minimum qualifications, is responsive and responsible, and offers competitive pricing, you may be considered and approached to extend a term agreement and pricing to other public entities within the county, the region, and the state, in accordance with Michigan Compiled Laws 124.504.  This process is called “piggybacking”; it offers tremendous value to public ordering entities regarding the cost and time to manage an end-to-end purchasing event.  This process also offers exceptional value to selected vendors in terms of their company’s resources and time to respond to multiple solicitations from various public entities that have a similar need for their products or services.

All pricing submitted to Wayne RESA and its participating entities shall include a 2% administrative fee to be remitted to CoPro+ by the contractor on a quarterly basis. Administrative fees will be paid against actual sales volume for each quarter. It is the contractor’s responsibility to keep all pricing up to date and on file with Wayne RESA/CoPro+. All price changes shall be presented to Wayne RESA/CoPro+ for acceptance, using the same format as was accepted in the original contract.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

1.5 Reserved

1.6 Service Capabilities

1.6.1 Communication Plan/Contract Management

Proposer must identify their company standards of communication as they relate to contract performance, issue management, and change management. An issue is an identified event that, if not addressed, may affect schedule, scope, service, delivery, quality, or budget. A change is identified as a change in corporate leadership, structure, merger or acquisition.

Proposer Response:

Contract Performance: Describe how your company maintains communication to ensure the project stays on schedule, within scope, and aligned with expectations. Issue Management: Outline your process for identifying, addressing and resolving issues that impact the schedule, budget or quality. Change Management: Explain your approach to handling significant organizational changes to ensure continuity during the contract.

1.6.2 Primary Account Representatives

Proposer must identify by name, email address, and phone number for the following:

1. Contract performance – Single point of contact to troubleshoot any and all potential problems or issues.

2. Contract documents – Responsible for signing and negotiating Contract.

3. Reports – Responsible for reports.

Proposer Response:

1. Contact person’s name, email address, and phone number for Contract performance: 2. Contact person’s name, email address, and phone number for Contract documents: 3. Contact person’s name, email address, and phone number for reports:

1.6.3 Reserved

1.7 Customer Service

It is preferred that the Proposer have an accessible customer service department with an individual specifically assigned to Wayne RESA. Customer inquiries should be responded to same business day, unless it is an emergency in which an immediate response is expected. Describe your company’s Customer Service Department (hours of operation, number and location of service centers, regular and emergency response times, etc.).

Proposer Response:

Customer Service Contact: Customer Service Phone#: Hours of Operations: Address: Regular Response Times: Emergency Response Times:

1.8 Purchase Orders

Requests for quotes will be initiated by participating agencies as specific needs arise. Participating agencies will issue individual detailed specifications to the pre-qualified vendor pool along with specific response information required, deliverables, and any special terms and conditions. The vendors will respond directly to the requesting agency within the timeframe specified in the request for quote. The participating agency will evaluate the responses and determine the Proposer that will be awarded a purchase order (PO). Resulting orders are to be shipped and billed directly to these institutions.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

1.9 Delivery and Acceptance

The awarded Proposer (Contractor) shall deliver all materials, products, and services per the agreed schedule. Physical materials must be securely packaged and shipped FOB destination, while digital resources must be provided via secure electronic transfer. The Contractor bears all shipping, handling, and packaging costs. Risk of loss remains with the Contractor until final acceptance by WRESA.

Acceptance is contingent upon:

• Conformance to requirements.

• Successful training and implementation as per the Contract.

• Functionality of digital components and system integrations.

If deficiencies are found, the Contractor must correct them within five (5) business days at no additional cost. Non-compliance may result in rejection, withheld payment, or Contract termination if unresolved.

Proposer Response:

1.9.1 Invoice and Payments

All pricing must reflect net 30 payment terms.

Proposer Response:

All pricing must reflect net 30 payment terms. Agree? Yes or No

1.10 Criminal Background Check

WRESA is committed to providing a safe and secure environment for all staff, students, and clients that conduct business or visit any WRESA operated campus. Prior to any individual servicing WRESA-operated campuses, WRESA reserves the right to conduct a criminal history records check in accordance with state law. Individuals seeking access to WRESA operated campuses will be held to a similar standard of review as WRESA employees and contractors, including the requirement that any criminal conviction will require the individual to provide requested documentation so that WRESA can conduct a targeted review and individualized assessment. Background checks must be fully completed prior to starting work on any WRESA campus, and only individuals authorized in writing by Wayne RESA utilizing a DETERMINATION FOR ASSIGNMENT form will be accepted as qualified for placement.

If conducted, Proposer will be responsible for working with WRESA to run proper background checks. WRESA will process background checks for a fee of seventy-five dollars ($75.00) for each CHRI record initiated by the Proposer. The Proposer is responsible for all processing costs and fees associated with background checks, including WRESA processing fees. Wayne RESA shall issue an invoice to the Proposer detailing the fees owed to Wayne RESA during each month of the Term. The Proposer must remit payment within thirty (30) days of receipt of such invoice. Any invoices unpaid after that thirty (30) day period shall be deducted from amounts due from WRESA to the Proposer.

1.11 Pricing Schedule

Respondents will provide pricing information on the price sheet (Attachment A) that will be utilized when evaluating price competitiveness.

1.11.1 RESERVED

1.11.2 Bid Pricing

Proposers have the option to provide high-volume pricing. Proposers who offer high-volume pricing may be evaluated more favorably than those who do not. Proposers should specify this discount option within their cost proposal and at what level.

1.11.3 Quantity Term

Proposer agrees to supply the complete quantity and products that each customer requires.

1.11.4 Tax Excluded from Price

(a) Sales Tax: Wayne RESA and local units of government are exempt from sales tax for direct purchases. The Proposer's prices must not include sales tax.

(b) Federal Excise Tax: Wayne RESA may be exempt from Federal Excise Tax, or the taxes may be reimbursable, if articles purchased under any resulting Contract are used for Wayne RESA's exclusive use. Certificates showing exclusive use for the purposes of substantiating a tax-free, or tax-reimbursable sale will be sent upon request. If a sale is tax exempt or tax reimbursable under the Internal Revenue Code, the Proposer's prices must not include the Federal Excise Tax.

Proposer Response:

Include any comments regarding pricing, discounts being offered, and information on other cooperative contracts held by respondent.

1.12 Price Assurance

The awarded Proposer agrees to provide pricing to Wayne RESA and its participating entities that are the lowest pricing available, and the pricing shall remain so throughout the duration of the contract. The awarded Proposer agrees to promptly lower the cost of any product purchased through Wayne RESA following a reduction in the manufacturer or publisher's direct cost. If respondent has existing cooperative contracts in place, Wayne RESA requests equal or better than pricing to be submitted.

All pricing submitted to Wayne RESA shall include a 2% administrative/remittance fee to be remitted to CoPro+ by the awarded Proposer. It is the awarded Proposer’s responsibility to keep all product listings up to date and on file with Wayne RESA/CoPro+.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If “NO” was answered on any item in this RFP, please explain:

SECTION 2.0 – PROPOSER INFORMATION AND ACCEPTANCE

1. The undersigned declares that the bid documents, including, without limitation, any RFP Addenda and Exhibits have been read.

The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the Specifications, Terms & Conditions of the bid documents of this RFP.

2. The undersigned has reviewed the bid documents and fully understands the requirements in this bid and that each proposer who is awarded a contract shall be, in fact, a prime contractor, not a subcontractor, and agrees that its bid, if accepted by Wayne RESA, will be the basis for the Proposer to enter into a contract with Wayne RESA in accordance with the intent of the bid documents.

3. The undersigned acknowledges receipt and acceptance of all addenda.

4. The undersigned agrees to the following terms, conditions, certifications, and requirements listed in Section 2.3:

● Contractor’s Employment Eligibility

● Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

● Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

● Assurance Regarding Access to Records and Financial Statements

● Iran Economic Sanctions Act

● Certificate of Independent Price Determination

● Certifications/Disclosure Requirements Related to Lobbying

● U.S. Department of Energy Assurance of Compliance Non-Discrimination in Federally Assisted Programs

5. The undersigned acknowledges that proposer will be in good standing in the State of Michigan, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFP and associated bid documents.

6. It is the responsibility of each proposer to be familiar with all of the specifications, terms and conditions and, if applicable, the site conditions. By the submission of a bid, the proposer certifies that if awarded a contract they will make no claim against Wayne RESA based upon ignorance of conditions or misunderstanding of the specifications.

7. Patent indemnity: Vendors who do business with the Wayne RESA shall hold Wayne RESA, its officers, agents and employees, harmless from liability of a nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

8. Insurance certificates are not required at the time of submission. However, if awarded, the Contractor agrees to meet the minimum insurance requirements posted in the terms and conditions. This documentation must be provided to Wayne RESA, prior to award, and shall include an insurance certificate and additional insured certificate, naming Wayne RESA, which meets the minimum insurance requirements, as stated in the terms and conditions.

2.1 Company Profile

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Company Profile

Legal Company Name of Proposer:

Street Address:

City:

State: Zip Code:

Website:

Primary Contact Name:

Primary Contact Phone Number:

Primary Contact Email Address:

Dun & Bradstreet (D&B) Number (if applicable):

Type of Entity/Organization (Corporation, LLC, Non-Profit, etc.):

Has your company been debarred by the Federal and/or State Government? ☐ Yes ☐ No If yes, has it been lifted and if so, when?

Have you ever been in bankruptcy or in reorganization proceedings?

Brief history of your company, including the year it was established: