TECHNICAL ASSISTANCE, ADULT PROTECTIVE SERVICES (APS) FINAL RULE IMPLEMENTATION

Location:	Mississippi
Posted:	Feb 23, 2026
Due:	Mar 25, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	1651-26-R-IFBD-00004-V01
Publication URL:	To access bid details, please log in.

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ROBERT G. ANDERSON

EXECUTIVE DIRECTOR

INVITATION FOR BIDS (IFB)

TECHNICAL ASSISTANCE, ADULT PROTECTIVE SERVICES (APS)

FINAL RULE IMPLEMENTATION

IFB RFx No. 3160007845

Issue Date: Monday, February 23, 2026

CLOSING LOCATION

Mississippi Department of Human Services

200 South Lamar Street

Jackson, Mississippi 39201

PROCUREMENT COORDINATOR

Kimbley Hendrix

(601) 359-4500

procurement.services@mdhs.ms.gov

CLOSING DATE & TIME

Bids must be received by Wednesday, March 25, 2026, at 2:00 PM, Central Time

SECTION 1

1.1. Bid Acceptance Period

The original copy of the bid package shall be signed and submitted (mailed or hand-delivered) in a sealed

envelope or package to 200 South Lamar Street, Jackson, Mississippi 39201 no later than the time and

date specified for receipt of bids. Bids will not be accepted via email nor electronic delivery. In addition,

bidder shall also submit one (1) copy of the bid package on a USB Flash Drive as a single document in a

searchable Microsoft Word or Adobe Acrobat (PDF) format. Timely submission of the bid package is the

responsibility of the bidder. Bids received after the specified time shall be rejected and shall remain uno-

pened in the procurement file. The envelope or package shall be marked with the bid opening date and

time, and the number of the invitation for bid. The time and date of receipt shall be indicated on the

envelope or package by MDHS staff. Each page of the bid form and all attachments shall be identified

with the name of the bidder. Failure to submit a bid on the bid form provided shall be considered just

cause for rejection of the bid. Modifications or additions to any portion of the procurement document may

be cause for rejection of the bid. The MDHS reserves the right to decide, on a case-by-case basis, whether

to reject a bid with modifications or additions as non-responsive. As a precondition to bid acceptance, the

MDHS may request the bidder to withdraw or modify those portions of the bid deemed non-responsive

that do not affect quality, quantity, price, or delivery of the service. Bids submitted via facsimile (faxes)

will not be accepted.

1.1.1. Timeline

Invitation for Bids Issue Date/1st Advertisement:

Invitation for Bids Issue Date/2nd Advertisement:

Questions and Requests for Clarification

Deadline:

Anticipated Posting of Written Answers to

Questions:

Bid Package Submission Deadline:

Bid Opening

Anticipated Date of the Notice of Intent to Award:

Anticipated Request for Reconsideration Due Date:

Monday, February 23, 2026

Monday, March 2, 2026

Friday, March 6, 2026, by 2:00p.m., CT

Thursday, March 12, 2026

Wednesday, March 25, 2026, by 2:00p.m., CT

Wednesday, March 25, 2026, at 2:30p.m., CT

Wednesday, April 8, 2026

Monday, April 13, 2026 by 2:00p.m., CT

Note: MDHS reserves the right to adjust this schedule as it deems necessary. MDHS also has the right to

reject any and all bids during any step of the procurement or awarding process (even after negotiations have

begun).

1.1.2 Late Submissions

Bids received at the place designated in the solicitation for receipt of Bids after the exact time

specified for receipt will NOT be considered.

1.2. Expenses Incurred in Preparing Bid

All parties participating in the procurement process with regard to this solicitation shall bear their own

costs of participation, pursuant to Section 1.4.4 of the Public Procurement Review Board (PPRB) Office

of Personal Service Contract Review (OPSCR) Rules and Regulations.

1.3. Bid Form

All pricing must be submitted on the bid form (Attachment B). Failure to complete and/or sign the bid

form may result in the bidder being determined nonresponsive.

1.3.1 Bidder Certification

The bidder agrees that submission of a signed bid form is certification that the bidder will accept

an award made to it as a result of the submission.

1.3.2

Certification of Independent Price Determination

By submitting a bid, the bidder certifies that the prices submitted in response to the solicitation

have been arrived at independently and without any consultation, communication, or agreement

with any other bidder or competitor for the purpose of restricting competition.

1.4. Registration with Mississippi Secretary of State

By submitting a bid, the bidder certifies that it is registered to do business in the State of Mississippi as

prescribed by Mississippi law and the Mississippi Secretary of State or, if not already registered, that it

will do so within five (5) business days of being offered an award. Sole proprietors are not required to

1.5. Debarment

By submitting a bid, the bidder certifies that it is not currently debarred from submitting bids for contracts

issued by any political subdivision or agency of the State of Mississippi or Federal government and that

it is not an agent of a person or entity that is currently debarred from submitting bids for contracts issued

by any political subdivision or agency of the State of Mississippi or federal government. The bidder shall

submit a completed MDHS Debarment Verification Form, attached to this IFB as Attachment F. At-

tachment F shall be received by MDHS, in the bid packet submitted by the bidder, no later than 2:00

PM CT, on Wednesday, March 25, 2026. MDHS reserves the right to deem any bid packet not contain-

ing an executed MDHS Debarment Verification Form, as non-responsive to the IFB.

1.6. Registration with Mississippi’s Accountability System for Governmental Information and Collabora-

tion (MAGIC)

If the respondent is not already registered as a supplier in MAGIC, the respondent should register as a

supplier with the State of Mississippi. Registering as a supplier with the State of MS allows businesses

to register for upcoming opportunity notifications by the products they supply, search the system for up-

coming solicitations, respond to solicitations electronically, and receive purchase orders via e-mail. The

registration can be completed at the following link:

http://dfa.ms.gov/mmrs-vendors

1.7. Proprietary Information

Any disclosure of those materials, documents, data, and other information which Contractor has desig-

nated in writing as proprietary and confidential shall be subject to the provisions of Mississippi Code

Annotated §§ 25-61-9 and 79-23-1. The services to be provided, the unit prices and overall price to be

paid, and the term of the contract shall not be deemed a trade secret or confidential commercial or financial

information. The bidder shall submit a completed Proprietary Information Form, attached to this IFB as

Attachment E.

1.8. Additional Information

All questions and requests for clarification concerning this procurement document must be submitted in

writing via email to Kimbley Hendrix at procurement.services@mdhs.ms.gov by the deadline reflected in

Section 1.1.1. MDHS will not be bound by any verbal or written information that is not contained within

this IFB unless formally noticed and issued by MDHS. Bidders are cautioned that any statements made

by contact persons that cause a material change to any portion of the bid document shall not be relied upon

unless subsequently ratified by a formal written amendment to the bid document. At no time shall any

bidder or its personnel contact, or attempt to contact, any MDHS staff regarding this IFB except the contact

person as set forth and, in the manner, prescribed in this section.

1.9 Acknowledgement of Amendments: Bidders shall acknowledge receipt of any amendment to the IFB in

writing. The acknowledgement shall be submitted by signing and returning the amendment with the bid

package, by identifying the amendment number and date in the space provided for this purpose on the bid

form, or by letter. Each bidder shall submit a written acknowledgement of every amendment to the

MDHS on or before the submission deadline. Should an amendment to the IFB be issued, it will be posted

on the MDHS website (www.mdhs.ms.gov) in a manner that all bidders will be able to view. It is the

bidder’s sole responsibility to monitor the website for amendments to the IFB.

All questions, requests for clarification, and answers pertaining to this IFB will be published on the Mis-

sissippi Contract/Procurement Opportunity Search Portal and the MDHS’s website

(http://www.mdhs.ms.gov) in a manner that all bidders will be able to view by the date reflected in Section

1.1.1.

1.10 Applicable Law

The contract shall be governed by and construed in accordance with the laws of the State of Mississippi,

excluding its conflicts of laws provisions, and any litigation with respect thereto shall be brought in the

courts of Mississippi.

1.11 Approval

It is understood that if this contract requires approval by the Public Procurement Review Board (“PPRB”)

and/or the Department of Finance and Administration Office of Personal Service Contract Review (“OP-

SCR”), and this contract is not approved by PPRB and/or OPSCR, it is void and no payment shall be made

hereunder.

1.12 Availability of Funds

It is expressly understood and agreed that the obligation of Mississippi Department of Human Services to

proceed under this agreement is conditioned upon the appropriation of funds by the Mississippi State

Legislature and the receipt the appropriated funds. If the funds anticipated for the continuing time fulfill-

ment of the agreement are, at any time, not forthcoming or insufficient, regardless of the source of funding,

Mississippi Department of Human Services shall have the right upon 10 business days written notice to

Contractor, to terminate this agreement without damage, penalty, cost or expense to the Mississippi De-

partment of Human Services of any kind whatsoever. The effective date of termination shall be as speci-

fied in the notice of termination.

1.13 Certification of Independent Price Determination

By submitting a bid, the bidder certifies that the prices submitted in response to the solicitation have been

arrived at independently and without any consultation, communication, or agreement with any other bid-

der or competitor for the purpose of restricting competition.

1.14 Compliance with Equal Opportunity in Employment Policy

Contractor understands that the Mississippi Department of Human Services is an equal opportunity em-

ployer and therefore, maintains a policy which prohibits unlawful discrimination based on race, color,

creed, sex, age, national origin, physical handicap, disability, genetic information, or any other consider-

ation made unlawful by federal, state, or local laws. All such discrimination is unlawful, and Contractor

agrees during the term of the agreement that Contractor will strictly adhere to this policy in its employment

practices and provision of services.

1.15 Compliance with Laws

Contractor shall comply with, and all activities under this agreement shall be subject to, all applicable

federal, state, and local laws and regulations, as now existing and as may be amended or modified.

1.16 Contract Rights

Contract rights do not vest in any party until a contract is legally executed. The Mississippi Department

of Human Services is under no obligation to award a contract following issuance of this solicitation.

1.17 E-Payment

Contractor agrees to accept all payments in United States currency via the State of Mississippi’s electronic

payment and remittance vehicle. The Agency agrees to make payment in accordance with Mississippi

“Timely Payments for Purchases by Public Bodies” laws, which generally provide for payment of undis-

puted amounts by the Agency within 45 calendar days of receipt of invoice. Mississippi Code Annotated

§ 31-7-301, et seq.

1.18 E-Verification

If applicable, Contractor represents and warrants that it will ensure its compliance with the Mississippi

Employment Protection Act and will register and participate in the status verification system for all newly

hired employees. Mississippi Code Annotated §§ 71-11-1 and 71-11-3. Contractor agrees to provide a

copy of each verification upon request of the Mississippi Department of Human Services subject to ap-

proval by any agencies of the United States Government. Contractor further represents and warrants that

any person assigned to perform services hereafter meets the employment eligibility requirements of all

immigration laws.

The breach of this clause may subject Contractor to the following: (1) termination of this contract and

exclusion pursuant to Chapter 15 of the Public Procurement Review Board Office of Personal Service

Contract Review Rules and Regulations; (2) the loss of any license, permit, certification or other document

granted to Contractor by an agency, department, or governmental entity for the right to do business in

Mississippi; or (3) both. In the event of such termination, Contractor would also be liable for any addi-

tional costs incurred by the Agency due to Contract cancellation or loss of license or permit to do business

in the state.

1.19 Minor Informalities and Irregularities

The Mississippi Department of Human Services has the right to waive minor defects or variations of a bid

from the exact requirements of the specifications that do not affect the price, quality, quantity, delivery,

or performance of the services being procured and if doing so does not create an unfair advantage for any

bidder. If insufficient information is submitted by a bidder for the Mississippi Department of Human

Services to properly evaluate the offer, the Mississippi Department of Human Services has the right to

require such additional information as it may deem necessary after the submission deadline, provided that

the information requested does not change the price, quality, quantity, delivery, or performance time of

the services being procured and such a request does not create an unfair advantage for any bidder. (Infor-

mation requested may include, for example, a copy of business or professional licenses, or a work sched-

ule.)

1.20 Offeror’s Representation Regarding Contingent Fees

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1651-26-R-IFBD-00004-V01	Advertised Date	02/23/2026 8:00 AM
RFx #	3160007845	Submission Date	03/25/2026 2:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	03/25/2026 2:30 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS DEPT OF HUMAN SERVICES
RFx Description	INVITATION FOR BIDS (IFB) TECHNICAL ASSISTANCE, ADULT PROTECTIVE SERVICES (APS) FINAL RULE IMPLEMENTATION IFB RFx No. 3160007845 MDHS/DAAS seeks a qualified vendor to provide technical assistance to support Mississippi’s compliance with the 2024 Federal Adult Protective Services (APS) Final Rule, including policy and procedure development, implementation planning, training, development of a State Plan for APS, and support for statutory and legislative alignment. The selected vendor must demonstrate experience working with state APS systems, knowledge of federal APS regulations, and the ability to support statewide implementation efforts. The vendor shall provide the following: Deliverable 1: Project Kickoff & Background Review (to be submitted 60 days after start of contract) - Conduct a formal project kickoff meeting with MDHS/DAAS leadership. - Review and analyze existing Mississippi APS statutes, regulations, policies, procedures, contracts, and data systems. - Establish communication protocols and project governance structure.

Name	Kimbley Hendrix	Email	KIMBLEY.HENDRIX@MDHS.MS.GOV
Phone	6013547205	Fax

PRODUCT CATEGORY	PRODUCT DESCRIPTION
96258	Serv MiscNo2Profess