Lawn care services and grounds maintenance for the Laurel School District

Location:	Mississippi
Posted:	Feb 23, 2026
Due:	Mar 9, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	34-20260214102532 LSD
Publication URL:	To access bid details, please log in.

Attachment Preview

REQUEST FOR PROPOSAL

Lawn Care Services

Laurel School District

Business Office

Attn: Eunice Coleman

303 W. 8th Street

Laurel, MS 39441

Contact: Dr. Christopher L. Mark, Director of Operations

Telephone: (601) 649-6392

Fax: (601) 649-6398

E-mail: cmark@laurelschools.org

District URL: www.laurelschools.org

RFP #:03-2026

Submission Deadline: 2:00 pm Central Standard

Time (CST) on or before March 9, 2026

Laurel School District

RFP #:03-2026

REQUEST FOR PROPOSALS-LAWN CARE FOR PRIMARY TERM BEGINNING

JULY 1, 2026, AND ENDING JUNE 30, 2029

The Laurel School Board invites you to submit a proposal for lawn care services and grounds

maintenance for the Laurel School District for a term beginning July 1, 2026, and ending June 30, 2029,

for (“Primary Term”). The successful bidder shall be required to execute a contract with the Laurel School

in the form that is attached to this Request for Proposals. This invitation will be advertised in the MS

Press, and specifications and guidelines may be obtained by contacting Eunice Coleman at 601-649-

6391 or email at ecoleman@laurelschools.org or visiting the Laurel School District website at the

following address: https://www.laurelschools.org/. Official Bid Documents may also be downloaded,

www.centralbidding.com. Bids may be received either in person, by mail or electronically until the

date/time as stated below. If bids are submitted in person, it must be in a sealed envelope addressed to

Eunice Coleman and stating on the outside of the envelope “SEALED BID FOR LAWN SERVICES”.

Electronic bids shall be submitted to Eunice Coleman at ecoleman@laurelschools.org. For any questions

relating to the electronic bidding process, please contact Eunice Coleman at the Laurel School District

at 601-649-6391. Electronic submittal of Bids is not required. Proposals must be received by the Laurel

School District on or before 2:00 P.M. CDT on March 9, 2026 at the Laurel School District Business

Office, 303 West 8th Street, Laurel, MS 39440, ATTN: Eunice Coleman, Purchasing. The Laurel School

Board reserves the right to reject any and all bids either in whole or in part, or to reject a bid which is in

any way incomplete or irregular and/or to waive any informality Proposals are to be in a sealed envelope

clearly marked:

PROPOSALS- FOR LAWN CARE SERVICES AND MAINTENANCE FOR THE PRIMARY TERM

BEGINNING JULY 1, 2026 AND ENDING JUNE 30, 2029

GENERAL INFORMATION

Instructions

A meeting will be held at the LSD Central Office located at 303 West 8th Street Laurel, MS 39440 on

March 2 , 2026, beginning at 9:30 AM. At this time prospective vendors will be able to view the LSD

campuses and ask questions regarding lawn care and grounds maintenance. This is the only time

available for questions and review of LSD properties, no other pre-bid meeting will be offered.

Lawn Care Service and Maintenance Evaluation

Evaluation of proposals shall be based on what is the “best overall solution” for the Laurel School

District. Cost will be only one factor used in the “best value proposal”. The Laurel School District will

award this contract to the person or firm who submits the “most advantageous proposal”. The

following matrix will be used to evaluate all proposals:

Price (low to high)

Experience (comparable commercial properties)

References (favorable)

Equipment (sufficient)

Total Possible Points

10 points

15 points

5 points

35 points

Laurel School District

RFP #:03-2026

Consideration of Proposal

For any Proposal to be considered, the form of the Bid Proposal attached to this Request for Proposal’s

must be completed and executed and returned to the Laurel School on or before 2:00 P.M. CDT on

March 9, 2026.

Required Contract

The party whose Bid Proposal is accepted shall be required to execute the following contract:

Lawn Care Services and Maintenance Contract

This agreement (hereinafter “Contract”) is entered into between _________________________,

(hereinafter referred to as “Contractor”) and Laurel School District, 303 W. 8th Street, Laurel, MS 39440

(hereinafter referred to as “Customer”)

for providing lawn care services and maintenance on campuses and grounds at the following school

properties (hereinafter “ Property(ies)”)

Oak Park Elementary

Nora Davis Elementary

Laurel Upper Elementary

Laurel Middle School

Laurel Magnet School of the Arts

Laurel High School

Laurel School District (Central Office)

Stanton Elementary

Mason Elementary

IN CONSIDERATION of mutual benefits and covenants contained herein, Contractor and Customer

agree as follows:

1. Employment. Customer hereby employs Contractor to provide lawn care services and

maintenance to the above referenced Properties (hereinafter “Work”).

2. Scope of Work. Contractor agrees to supply all labor, equipment, and material necessary to

perform the Work as outlined on Exhibit A attached hereto. Customer or its agent shall notify

Contractor of any change in the areas to be serviced and the date such change shall become

effective, said notice to be in writing and received by the Contractor before the effective date of the

change.

3. Contractor Employees. Contractor shall perform the following duties:

(a) Contractor shall use reasonable efforts to employ only persons skilled in the performance of

lawn care services;

(b) Any and all current and future employees, agents, representatives and volunteers of Contractor

and all such personnel of affiliates, contractors or subcontractors of Contractor who have direct

contact with students on any campus or Property of the Customer must have a criminal

background check and fingerprinting conducted by the Human Resources Department of the

Customer before beginning performance of any of the Work to be provided by Contractor

pursuant to the terms and conditions of this Contract. Previous background checks will not be

Laurel School District

RFP #:03-2026

accepted. No employee can begin Work until results have been received and shall have

executed and delivered to LSD the Criminal Background Investigation Certification attached

hereto as Exhibit B.

45-33-21 et seq. any other laws pertaining to the employment of sex offenders.

(d) Contractor shall cooperate with the Customer and the Laurel Police Department and submit

employees to polygraph tests upon demand of the Customer if the Customer and/or the Laurel

Police Department feels that it may help in solving cases involving the Customer or Contractor;

(e) Contractor shall furnish each employee with a form of identification showing the name of the

employee and clearly showing that he is an employee of the Contractor;

(f) Contractor shall direct its employees to be neatly attired during the performance of the Work

hereunder;

(g) Contractor shall insure no smoking, interactions with students, foul language, yelling or fighting

on the Customer’s Properties;

(h) Contractor shall comply with and inform its employees of safety and health requirements

necessary to comply with the 1970 Williams-Steiger Occupational Safety and Health Act

(OSHA);

(i) Contractor shall designate a supervisor who will be instructed to check the quality of the Work

provided by Contractor’s employees in performing this Contract;

(j) Contractor shall comply with the Immigration Reform and Control Act of 1986;

(k) Contractor must maintain a license to do business in the State Of Mississippi;

(l) Contractor will be responsible for bodily injury and/or property damage caused as a result of the

Work provided.

4. Customer Inspection. Labor, materials, and supplies furnished by Contractor shall be subject

to inspection at any time by the Customer, his agent, or representative. Customer shall notify

Contractor of any objections it has to the Work performed within five (5) days after the date such

Work in question was performed. Contractor shall have the right, within (5) days from the date of

the Customer’s notice, to correct Customer’s objections as specified in said notice without being in

default. Failure of the Customer to give notice in writing objecting to Contractor’s performance

hereunder shall constitute acceptance of Contractor’s performance, and Customer shall have no

right to withhold payment of any amounts hereunder for the past failure to perform on the part of the

Contractor. If notice is given and Contractor fails to perform, the Customer has the right to withhold

payment until such time as proper service is performed.

5. Insurance. Contractor shall maintain insurance of the following types and amounts:

(a) Commercial General Liability - Combined Single Limit in an amount of

$1,000,000.00 per occurrence with $2,000,000.00 aggregate;

(b) Commercial Auto Liability - Combined Single Limit in an amount of $1,000,000.00;

Workers’ Compensation and Employer’s Liability Insurance:

subrogation in favor of Customer. Employers’ Liability: $100,000.00 Each Accident; $500,000.00

Disease Policy Limit; $100,000.00 Disease Each Employee;

(d) The Customer shall be named as an additional insured on the General Liability Policy and

Automobile Policy;

(e) Contractor shall furnish a performance and payment bond in the amount of $450,000.00.

(f) Certification of Insurance must be placed on file with the school district by the Contractor and

kept current throughout the term of this Contract.

6. Indemnification. Contractor shall indemnify, defend and hold harmless Customer and its trustees,

officers, employees, agents, consultants and insurers (collectively and/or individually “Indemnitees)

Laurel School District

RFP #:03-2026

from and against any and all losses, damages, costs, expenses, including attorneys’ fees and court

costs, or liability resulting from or relating to any and all personal injury (including death) or property

damage or destruction, demands, claims, suits, costs, fines, penalties, proceedings, or actions of any

kind or character (“Claims”) presented or brought against any of the Indemnitees and caused by,

arising out of, or related to any (i) act or omission of, or (ii) violation of any federal, state or local

statute, law, rule regulation or ordinance by , or (iii) performance of this Contact, including claims

thereof by Contractor or any of its directors, officers, members, employees, agents, representatives,

subcontractors, or anyone directly or indirectly employed by any of them, or anyone for whose acts

any one of them may be liable (“Representative”) that is in any way associated with or connected with

any obligation of Seller, right of any of the Indemnitees, or goods provided by Contractor to any of the

Indemnitees, in whatever manner the same may be caused and regardless of whether the same may

be caused by or arise out of the joint, concurrent or contributory negligence of any of the Indemnitees;

provided, however, if any Claim is determined to have been caused by or to have arisen out of the

sole gross negligence of the Indemnitees, then Contractor will not be liable under this Indemnification

Agreement. Contractor’s indemnity obligation will include (without limitation) court costs, reasonable

attorneys’ fees, costs of investigation, costs of defense, expert fees and expenses, settlements, and

judgments associated with any Claims. Contractor’s indemnification obligations will in no way be

limited by any limitation on the amount or type of damages, or by any compensation or benefits

payable by or for Contractor or any of the Representatives. Contractor will pay any and all attorneys’

fees, expenses, and costs incurred by any of the Indemnitees that relate to the enforcement of

Contractor’s indemnity requirements and obligations. In the event of any Claim by any person or entity

of any of the Indemnitees against Contractor for or in any way relating to injuries to Contractor’s

employees, Contractor hereby agrees to waive any defense and/or claim of worker’s compensation

immunity or any other immunity. Contractor understands, agrees and acknowledges that the waiver

described in this clause includes a waiver of any defense to any action by a person or entity of any of

the Indemnitees for contribution against Contractor in which Contractor would or could otherwise

assert that there is no common liability between any of the Indemnitees and Contractor for injuries to

Contractor’s employees. The term “employees” also includes any and all leased employees,

temporary employees and/or independent contractors. Any attorney retained by the Contractor must

be approved by the Indemnitees. No settlement of a claim may be made unless the Indemnitees are

completely, totally and finally released from any and all liability any and any and all costs and

expenses and provided further that Indemnitees agree in writing to the settlement. In the event it

becomes necessary for the Customer or the Indemnitee’s to retain an attorney to enforce the

obligations of this Indemnity, the Contractor shall be liable and responsible for all of the Customer’s

and/or Indemnitees legal fees, costs, expenses and all costs of court.

7. Miscellaneous.

(a) This Contract shall be construed in accordance with the laws of the State of Mississippi.

(b) This Contract constitutes the entire agreement of the parties and all additions or changes hereto

shall be in writing;

thereof;

(d) By the signatures below, the individuals executing this Contract on behalf of the Contractor and

Customer represent and warrant that each has full power and authority to execute this Contract

and has been duly authorized to do so;

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	34-20260214102532 LSD	Advertised Date	02/22/2026 10:00 PM
RFx #	3170035075	Submission Date	03/09/2026 2:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	N/A	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The Laurel School Board invites you to submit a proposal for lawn care services and grounds maintenance for the Laurel School District for a term beginning July 1, 2026, and ending June 30, 2029, for (Primary Term). The successful bidder shall be requ

PRODUCT CATEGORY	PRODUCT DESCRIPTION
51510	Lawn-Edgers,Trimmers